PandaDoc is an all-in-one document automation software for sales teams focused on closing deals fast, trusting their forecasts, and standing out from the crowd. Over 20,000 customers use PandaDoc to streamline their process to create, approve, and eSign proposals, quotes, and contracts. With powerful document creation and workflow capabilities. For more information, please visit https://www.pandadoc.com.
We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.
Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers.
Check out our LinkedIn to learn more.
We are looking for an Executive Assistant to provide administrative and clerical support to executive managers. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail in both English and Russian. Researches, compiles and proofs word processing assignments. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Work is generally of a critical or confidential nature.
In this role, you will:
- Effectively manage complex business calendar and executives’ schedule; communicate calendar changes to those affected in a timely manner.
- Сreate correspondence on behalf of the Executives with some direction.
- Prepare and compile presentation documents.
- Complete and reconcile invoices and expense reports.
- Coordinate travel arrangements.
- Prepare and coordinate large team meetings and conferences
- Advanced technical skills: be able to use and integrate basic business applications, create custom formulas in Google sheets, etc.
- Basic design skills. Be able to improve the aesthetics of presentations.
- Time zones don’t bother you
- Strong adaptability, flexibility and resourcefulness
- Demonstrated ability to maintain a high level of professionalism and confidentiality
- Excellent interpersonal and communication skills (English / Russian written and verbal)
What background are we looking for?
- Technical person who loves making lives easier
- Bonus, understand survey software, travel coordination and virtual event planning