Human Resources Coordinator

Human resources, St. Petersburg


PandaDoc is one of the fastest growing B2B SaaS companies in the transaction management and sales acceleration space. PandaDoc has a fantastic product-market fit, is growing rapidly and now we’re looking for a Human Resources Coordinator to support our newest office in St. Petersburg, FL. PandaDoc is an environment for independent, humble, resilient, straight-forward and scrappy individuals. We have fun and we learn - a lot!  

Company highlights:

  • Series B: company Backed by Microsoft Ventures, HubSpot & Rembrandt Venture Partners.
  • Learning: It’s ingrained in our culture. Be creative and curious. Learn to be the CEO of your own domain and then build your own business in the future. Or become a master at what you do, build a career.
  • Making an impact: We have a unique culture with a laser focus on career building
  • We have fun: It’s a priority to enjoy ourselves whether that be company outings, visits to other office locations, or in-house comics: Visit our blog to learn more.

As the Human Resources (HR) Coordinator you will undertake a variety of HR and office administrative duties. You will facilitate daily HR functions like keeping track of electronic employees records and supporting the interview process. Your role also involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics. In addition to HR functions, you will be the onsite office coordinator with functions related to event planning, food ordering, scheduling, shipping and other ad hoc tasks and projects.


  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Organize office operations and procedures as requested
  • Coordinating of the interview process including scheduling of phone and onsite interviews in Greenhouse and documenting candidate activity/feedback.
  • Assisting with sourcing and qualifying candidates through various avenues; social media, employee referrals, complex internet searches, local market & geographic market intelligence and competitive research.
  • Evaluate and screen resumes and new applicants for aggressive hiring plan


  • 2+ years of relevant work experience; ideally for a high-velocity startup company
  • Experience working and scheduling across multiple time zones
  • Ability to juggle multiple competing and changing priorities and high-volume workloads
  • A focus on execution - be a doer and know how to encourage others
  • Relentlessly positive attitude and ability to keep a cool head through dynamic conditions
  • Strong proficiency with scheduling, email and social media platforms  (Google Apps, LinkedIn, Facebook, Twitter, Various Chrome Extensions, Zoom, Calendly)
  • ATS experience is a plus (Greenhouse)

About us:

PandaDoc all-in-one software streamlines sales workflows and provides transparency into the performance of proposals and contracts. Sales and Marketing teams can design, approve, send, track, and eSign documents that win more business. An insightful dashboard provides leaders with real-time progress and accurate reporting. Make selling customer-centric. For more information, please visit


Our benefits include tremendous career growth opportunities, competitive salary, stock options, health and commuter benefits, $500 stipend for learning, 20+ PTO days, regularly catered lunches, 401K and FSA plan, company events & outings, trips to our offices on the East Coast, West Coast and Europe and of course, a fun team of Pandas to work with!