At Pandadoc, we take work seriously but fun even more seriously! We are looking for a Workplace Experience Coordinator who could take care of all the employee engagement activities and help improve our cross functional communication and team bonding. This role also involves immaculate organisation skills because you will be responsible for juggling multiple stakeholders for recruiting, team activities, booking flights and stays, up keep of our HRIS system, etc. This role is part of our people ops team!
In this role, you will:
- Manage general office operations; maintaining an organized and presentable office, ordering supplies, shipping and receiving packages, managing inventory, etc.
- Build a collaborative and joyful culture; organize team building events, quarterly philanthropy events, office lunches and keep the kitchen stocked with tasty snacks.
- Coordinate onboarding activities of new hires including verification of documents, and entry into our HRIS system.
- Help maintain accurate employee records by processing occasional changes
- Coordinate department onsites for various departments with global visitors attending events. Proactively anticipate company needs and present solutions for them
- You have experience in office coordination, event planning, service industry or other relevant experience.
- You're proficient in G-Suite
- You have a natural talent to connect with people and build rapport
- You are creative, autonomous and extremely resourceful; love to have a hands on approach and simply get things done.
- You maintain a high level of organization and manage time well to balance shifting priorities
- 2+ years of relevant work experience; ideally for a high-velocity startup company
- Experience working and scheduling across multiple time zones
- Ability to juggle multiple competing and changing priorities and high-volume workloads
- A focus on execution - be a doer and know how to encourage others
- Relentlessly positive attitude and ability to keep a cool head through dynamic conditions
- Strong proficiency with scheduling, email and social media platforms (Google Apps, LinkedIn, Facebook, Twitter, Various Chrome Extensions, Zoom, Calendly)