Capsule Integration with PandaDoc

Focus:  The focus of this self-help article is to provide the steps and information necessary to integrate Capsule with PandaDoc.

What does this Integration do? This integration will allow you to create, send, and track quotes, proposals, and contracts from within Capsule. You will be able to start the document creation process from Opportunities, Contacts and Organization objects from Capsule.  Opportunity records with all of your custom fields and contact information will flow into your documents seamlessly.

Before you get started, however, please make sure that you have a PandaDoc account (Don’t have one yet? Start 14-day free trial!) and you’ve installed the PandaDoc Chrome extension for Capsule (currently this integration is only available for Chrome browser users).

Step 1: Login to your Capsule account and access the PandaDoc panel

To access the PandaDoc panel, open any deal, contact or organization record. If you see a screen like this, please click “connect” and login to your PandaDoc account.

Capsule - Step 1
Once you’re connected, you will see a list of related documents to a Opportunities, Contacts and Organization record.

Capsule - Step 2

Step 2: Setup of PandaDoc Templates to be used with Capsule.  Next, we need to setup our templates and how we want to pull in data from Capsule.   In the following sections, we will discuss the setup of “Roles” and “Tokens”.

Step 2-A: Use of PandaDoc Roles and templates to import Contact information. With the use of PandaDoc Roles, we can import from Capsule Deal object, contact information. The following information: First Name, Last Name, Email Address and Company. Click here for more details about how to use PandaDoc Roles.

Step 2-B: Setup your tokens to pre-populate your documents with deal data.

Tokens are very helpful timesavers that will auto-fill information from a deal or organization record into a document. Learn more about tokens here.

To view all of the available data that you can push from Opportunities, Contacts and Organization record via tokens to a document, click on the gear icon -> “Tokens” tab.

Capsule - Step 3

Let’s say you want to pre-populate your standard proposal template with the following data from a Capsule deal: (Opportunity Values)

Capsule - Step 4

To do so, first go to PandaDoc and open your template. Then copy and paste token IDs from the PandaDoc panel within Capsule into your template. The most important thing is to place them into square brackets. This is what differentiates them from regular text.

From now on every document that you create from a deal within Capsule — using this template — will be prefilled with that Organization Name and Opportunity ID.

Step 2-B: Example list of tokens that can be used from Capsule:

Capsule Opportunity FieldsPandaDoc Token to Use
Opportunity Name[]
Opportunity Value[opportunity.value]
Opportunity ID[]
Opportunity Currency[opportunity.currency]
Opportunity Custom Field Example: “OS Version”[opportunity.os_version]
Capsule Contact FieldsPandaDoc Token to Use
Contact First Name[contact.first_name]
Contact Last Name[contact.last_name]
Contact Email Address[]
Contact ID[]
Capsule Organization FieldsPandaDoc Token to Use
Organization Name[]
Organization Email Address[organization.email_address]
Organization Street Address[organization.address.street]
Organization City[]
Organization State[organization.address.state]
Organization Zip[]
Organization Country[]
Organization Phone Number[organization.phone_number]
Organization Website URL[organization.url]
Organization ID[]
Organization Custom Field Example: “Number of Employees”[organization.number_of_employees]


Step 3: Tracking your documents in Capsule. Once you have created a document from the object item In Capsule, you can always revisit the document by accessing it through the PandaDoc module. Example shown below:

Capsule - Trackiing Documents


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