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Acknowledgement Letter Template

Prepared for:

[Client.FirstName][Client.LastName]
[Client.Company]

Created by:

[Sender.FirstName][Sender.LastName]
[Sender.Company]

Acknowledgment Letter

Date

[Sender.Company]​​

[Sender.StreetAddress]

​Attn: [Client.FirstName][Client.LastName]

Subject:  Acknowledgment Letter for Purchase Order No. [#]

Reference: (a) [Sender.Company] Purchase Order No. [#]

Enclosures: [Sender.Company] Terms and Conditions

Dear Mr./Mrs./Ms./Dr. [Client.FirstName][Client.LastName],

This letter acknowledges that I, [Sender.FirstName][Sender.LastName], of [Sender.Company], received the Referenced (a) purchase order (or “PO”), which was ordered on [date] by [First Name of the Person Who Ordered][Last Name of the Person Who Ordered] of [Client.Company].

We at [Sender.Company] would like to express our deep gratitude for ordering these products and for the enthusiasm you have shown in working with us. 

While we are excited about the prospect of working with [Client.Company] and delivering the products you have ordered, we cannot confirm acceptance of the order and its referenced terms and conditions without resolution of the below exceptions. 

Specifically, the Seller expressly does not agree with the following terms and conditions contained in the PO and suggests the alternative language below:

  • [Include the alternative language here. Make reference to which part(s) of the original PO you’re replacing, i.e. “Five (5) screen monitors” instead of “four (4) screen monitors” in Section 7.5.]

We recommend settling the above items as soon as possible so as to not impact the “need date” [Sender.Company] has identified in the referenced purchase order.

If our alternative language proposed above is acceptable, please sign in the space provided in this Acknowledgement Letter below indicating [Client.Company]‘s acceptance of the terms and conditions of purchase, as changed per this Acknowledgement Letter.

If we do not receive a response, we will assume that you have agreed to the above changes and we will proceed with fulfilling the order under these changed terms.

We appreciate your business and thank you for the opportunity.

[Sender.Company]

Signature

MM/DD/YYYY

[Sender.FirstName][Sender.LastName]

[Client.Company]

Signature

MM/DD/YYYY

[Client.FirstName][Client.LastName]

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