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Acknowledgement Letter
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Acknowledgement Letter Template

Acknowledgement Letter Template

Image 1

Created by:

​[Sender.FirstName][Sender.LastName][Sender.Company]​

Prepared for:

​[Client.FirstName][Client.LastName]

​[Client.Company]​

Acknowledgement letter

Date

​[Sender.Company]​

​[Sender.StreetAddress]​

Attn:[Sender.FirstName][Sender.LastName]​

Subject:  Acknowledgement Letter for Purchase Order No. [#]

Reference: (a) [Sender.Company] Purchase Order No. [#]

Enclosures:[Sender.Company] Terms and Conditions

Dear Mr Mrs or Ms [Sender.FirstName][Sender.LastName],​

hereby acknowledges receipt of the Reference (a) purchase order (or “PO”).  We are excited about the prospect of working with [Sender.Company] and delivering the products ordered, but cannot confirm acceptance of the order and its referenced terms and conditions without resolution of the below exceptions.  Specifically, Seller expressly does not agree with the following terms and conditions contained in the PO and suggests the alternative language below.

1.

  2.

We recommend settling the above items as soon as possible so as to not impact the “need date” [Sender.Company] has identified in the referenced purchase order.  If our alternative language proposed above is acceptable, please sign in the space provided in this Acknowledgement Letter below indicating [Sender.Company]'s acceptance of the terms and conditions of purchase, as changed per this Acknowledgement Letter.

If we do not receive a response, we will assume that the above changes are agreed, and we will proceed with fulfillment of the order under these changed terms.

We appreciate your business and thank you for the opportunity.

Sincerely,

​

Signature
MM / DD / YYYY

​[Sender.Company] ​[Sender.FirstName][Sender.LastName]​

Acknowledgement Letter Template

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Use this FREE Acknowledgement Letter template to acknowledge receipt of a purchase. Download our sample for free.

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Acknowledgement Letter FAQ

  • An acknowledgement letter is a statement of proof that confirms an activity has indeed happened (this activity can either be receiving documents, or a certain work being done, or something else entirely).

  • You can acknowledge received documents by either sending an acknowledgement letter or an acknowledgement email to the responsible person. The key is to summarize everything mentioned in the body of the letter in the subject line.

  • Any acknowledgement letter must begin by mentioning the client’s name, address, date, and subject line. Make sure to use the subject line to its maximum value and insert the acknowledgement there. Then construct the body of the letter, enclose necessary documents, and save space for signatures.

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