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Contract templates

From employment contracts to rental agreements, contracts are essential in nearly every business. But drawing up contracts from scratch every time you need one can be time-consuming. That’s why we created a library of standard contract templates to help you save time and jumpstart your contract library.

Consulting Contract Template

Consulting Contract Template

Simply add a Statement of Work to this free consulting contract template and customize it to fit the services you offer.

Freelance Contract Template

Freelance Contract Template

If you are a freelancer you'll want to download this free freelance contract template to lay out the scope of the job you will perform as well as the terms and conditions of the work you will be doing for your client.

Free Bartending Services Contract Template

Free Bartending Services Contract Template

Use this template as a formal contract when you’re providing on-site bartending services for clients. The template includes a customizable pricing table, electronic signature fields, and detailed terms and conditions.

Outsourcing Services Contract Template

Outsourcing Services Contract Template

This template should be used as an outsourcing services contract between a company and any freelancer or agency hired for outsourced work. Use it to detail the services, compensation, and terms of any outsourced work.

Residential Roofing Contract Template

Residential Roofing Contract Template

This residential roofing contract template is perfect for the roofing company offering roof replacement services to homeowners. Your sales team will be able to create, send, and e-sign their contracts faster than ever!

Plumbing Contract Template

Plumbing Contract Template

Contractors should use this plumbing service contract template as a standardized contract form for all new residential and commercial plumbing customers.

Wedding Photography Contract Template

Wedding Photography Contract Template

This wedding photography contract is perfect for freelance photographers or photography agencies looking for a solid contract to put in place with wedding clients.

Freelance Graphic Design Contract Template

Freelance Graphic Design Contract Template

This freelance graphic design contract serves as a legally-binding document between a freelancer and a client. Using this contract template will help you appear professional, and will clearly define the terms and limitations related to your graphic design services.

Computer Service Contract Template

Computer Service Contract Template

Use this digital computer service contract template to allow clients to select the services they’d like to purchase from you, and esign to indicate approval.

Auto Repair Contract Template

Auto Repair Contract Template

This auto repair contract template can be used by any automotive service shop as a legally binding service contract between the shop and a customer. It includes pricing, terms, and an area for the customer’s electronic signature.

Pawn Agreement Template

Pawn Agreement Template

This simple and easy-to-use free pawn agreement template is ideal for drafting tailored contracts for your clients. It covers all essential points relating to a typical pawn agreement, including the financed amount, payment terms, pledged item details, and prepayment allowances. Fill out the customizable sections to create unique, legally binding documents in minutes.

Food Service Contract Template

Food Service Contract Template

If your company provides staffing for client’s cafeterias, concession stands, or kitchens, then this food service contract template is for you!

Gym Membership Contract Template

Gym Membership Contract Template

Do you need a free gym membership template to create legally binding contracts with your members? This fully customizable template includes sections for fees and payment terms, gym rules, waivers, and more. Using this detailed template will ensure that members understand and agree to the terms of their payment plans and that you are legally protected in cases of non-payment.

Home Repair Contract Template

Home Repair Contract Template

Use this home improvement contract template as a formal service agreement with homeowners for minor repair or remodel projects.

Employment Contract Template

Employment Contract Template

Both recruiters and small businesses can use this standard employment contract template to hire new members to their teams, adding whatever other terms they wish.

Temporary Employment Contract Template

Temporary Employment Contract Template

Perfect for human resources departments and small businesses alike, this temporary employment template has all the necessary wording to contract your temps. All you need to do is update contact info, length of contract and pay.

Landscaping Services Contract Template

Landscaping Services Contract Template

This landscaping services contract template is great for if you're hiring a landscaping company or individual or if you are running your own landscaping business.

Day Care Contract Template

Day Care Contract Template

This day care contract template makes it easy for any day care provider to create and sign a digital contract with new customers.

HVAC Contract Template

HVAC Contract Template

This HVAC contract template contains areas for scope of work, client details, pricing, and legal terms. It can be used by any contractor offering repairs or maintenance for HVAC systems.

Bookkeeping Contract Template

Bookkeeping Contract Template

This bookkeeping contract template may be used by an independent accountant, bookkeeper, or agency as a service contract with new commercial clients.

Email Cover Letter Template

Email Cover Letter Template

Customize this email cover letter template to sell yourself and get that recruiter or future boss to look at your resume or CV and then call you for an interview.

Living Will Template

Living Will Template

Life is unexpected, so you must be prepared. Use this living will template (sample) to outline what steps you want and don't want to be taken, in those worst case scenarios.

Service Contract Template

Service Contract Template

Like a business proposal template, this service contract template outlines the agreed upon services to be provided.

Subcontractor Agreement Template

Subcontractor Agreement Template

This Subcontractor Agreement Template is normally between a contractor and subcontractor to outline the sample perimeters of specialist work to be done.

Business Contract Template

Business Contract Template

This standard business contract template is the perfect jumping off point for you to do things the proper and legal way.

Formal Letter Template

Formal Letter Template

In this age of email, writing a formal letter can seem overwhelming. Use this sample formal letter template to get the job done well.

Business Letter Template

Business Letter Template

You want to make your company shine in all ways and certainly folks judge a book by it's cover. Use this Business Letter Template to put your best face forward.

Articles of Incorporation Template

Articles of Incorporation Template

While laws vary by state and country, use this articles of incorporation template as a starting off point to register your non-profit organization.

Business Requirements Document Template (BRD)

Business Requirements Document Template (BRD)

You want to make sure your business requirements document or BRD is clear so your applicants know what must be delivered upon. This template will help you easily organize just that online, in Word or in a Google Doc.

Weekly Timesheet Template

Weekly Timesheet Template

Use this free weekly timesheet template to record your employees' working hours and rates and calculate the amounts they are due. It's fully customizable and can be tailored to suit the needs of your organization.

Bylaws Template

Bylaws Template

The bylaws of a company are the rules and regulations set out to provide a framework for its operations. Use this Bylaws Template for your company today.

Offer Letter Template

Offer Letter Template

Found a great candidate? Time to offer them a job! Use this Offer Letter to get them on your team.

Deed of Indemnity Template

Deed of Indemnity Template

If this, then this. This Deed of Indemnity Template helps you develop the actions and consequences if something should happen.

Nanny Contract Template

Nanny Contract Template

This Nanny Agreement template outlines the scope of agreement regarding each side’s duties and expectations relating to employment as a nanny for children.

Term Sheet Template

Term Sheet Template

Use this sample term sheet template to negotiate the important terms of your deal, and then use PandaDoc to know exactly which parts your potential partner is considering!

What is a contract template?

A contract template helps you streamline your workflow by standardizing your contract terms and associated legal documentation.

No matter whether you’re a freelancer, a real estate agent, or a large corporation, you need contracts in order to protect yourself from legal exposure while working with customers and business partners.

As a legally binding document, contracts can cover everything from the scope of work you perform to who ultimately owns the intellectual property rights of a specific work product.

Of course, things don’t have to get so complicated. Loan agreements and rental agreements are simple contracts that exchange money for something specific — such as a promise to repay a debt at a given interest rate or a place to live for the duration of the contract.

So where do contract templates come in?

By creating an effective template, business owners can save time and money when sending proposals, contracts, and agreements for review and consent from customers and partners.

Armed with a strong template, teams can spend less time worrying over the minutiae of the contract while having the peace of mind to know that the document they send has everything necessary for the business to continue operating smoothly.

What should my contract cover?

The contents of your contract will vary based on the type of contract you intended to create.

For example, a photography contract or a DJ contract might detail the deliverables and hours of coverage that a service provider will undertake for an event, as well as the period of time where specific goods will be reserved, licensed, or stored.

However, a construction contract or a painting contract may include a different set of stipulations. The same is true for very specific contracts like intellectual property sales agreements.

For your contract to accomplish its goal, you’ll first need to determine what your contract should do and then write the contract terms in a way that meets those needs and complies with local laws.

For this reason, it’s always best to seek legal advice to ensure that your contracts are considered to be binding legal documents.

What goes into a good contract template?

Transforming a standard contract into a basic contract template can be tricky, but you’ll find that most of the language you use when creating a normal contract should also be included in your template.

This will include:

As you can see, most of this information is well-suited to a contract template because it doesn’t change from document to document.

The marketing language that you use is likely to stay the same from one business proposal to the next.  Your payment and contact information probably won’t to change on a regular basis.

On the other hand, you’ll have some information that may change regularly, such as:

Information that changes frequently won’t be a good fit for your contract — but that doesn’t mean you should completely exclude it!

Outstanding contract templates use specialized features like custom variables, editable text fields, content libraries, and pricing tables to add these details in a fillable format.  This allows users to completely design and format their document while only adding the customizable information prior to sending out the document.

Using these tools, users can load a template and input all necessary information quickly before sending the template out to the appropriate parties.

Free business contract templates from PandaDoc

Whether you need an independent contractor agreement, a standard service contract, or a non-disclosure agreement, PandaDoc’s library of free business contracts has you covered.

Our contract templates are free as downloadable PDFs and are fully customizable when using the PandaDoc document editor.

Frequently asked questions

Why are contracts important?

Contracts are important to your business because they help you protect your assets and determine your exchange of products and services for monetary value.

Without a contract in place, you may not have legal recourse if an independent contractor steals your intellectual property or if an employee damages your company’s reputation on social media.

Contracts also help you guarantee sales, negotiate payment terms, and outline the scope of work agreed to for the amount of money exchanged.

Do I need a contract template?

While simple contract templates aren’t required to run a successful business, they can help you lower costs and risks by reducing errors and expediting document creation times.

With PandaDoc, you can create personalized contracts within minutes and simply generate a new contract from the same template whenever you need it.  This reduces the time it takes to create, prepare, and finalize an effective agreement.

What contract templates should a small business use?

While freelance contracts and consulting agreements may act as an all-services catch-all solo agent, many small businesses break up their contracts into smaller documents based on services offered and who needs to sign the contract.

For example, it wouldn’t make sense for a small business to create a customer-facing agreement template that also includes an employment contract or details regarding a subcontractor arrangement.  Those contracts should go to different people!

However, depending on the business, both customers and internal agents may end up signing some kind of non-disclosure agreement.

Here’s a quick list of basic contract agreement templates you should consider if you’re a small business:

While most of these contract templates are fairly standard, the contract that enables you to sell your goods or services will probably be the most specialized document in your arsenal of documentation because it needs to most adequately represent your brand and the goods or services that you provide.

This might be a wedding photography contract, a catering contract, or a graphic design contract.  It fully covers what you do, how you plan to do it, and the costs associated with the performance of that service or release of those goods.

Creating these contracts can be difficult and time-consuming, but building them as templates means that you’ll only have to create this written document one time!

Can my contract template include payments?

A typical sales or consulting contract should include information about payments required in exchange for the goods or services offered.

This information is central to what makes a contract legally binding.  Both parties need to agree to the terms of the contract, and something of value (called “consideration”) must be exchanged for a contract to become legally binding.

In many cases, the exchange of money for goods or services is at the core of that contractual arrangement.

What differentiates services like PandaDoc from other contract creation tools like Microsoft Word is that you can use your contract template to collect payments when the document is securly signed.

While building your contract template in PandaDoc, don’t forget to add pricing tables and payment gateways.

While you’ll need to complete these unique details on a customer-by-customer basis, adding them to the template will ensure that you never forget to include pricing information!

Who should sign a contract first?

From a legal perspective, it doesn’t matter who signs a contract first.

Typically the organization offering the contract signs first, but there is no hard and fast rule about signature order when creating a binding agreement.

In larger organizations, a signature order might be assigned depending on leadership roles. One decision-maker may need to sign off on a contract before another can do so.

Who keeps the original copy of a contract?

Both parties should keep a copy of any binding contract. PandaDoc makes this easy by helping you capture electronic signatures and by emailing copies of the signed documents to all parties.

Is a contract valid without a notary?

Yes. Contracts don’t need to be witnessed or notarized in order to gain effective legal status.

How can I create my own contract template?

The easiest way to create your own customized contract is to download one of the free contract templates from the PandaDoc template library and modify it inside your PandaDoc account.

Using all of the tools at your disposal, it’s easier than ever to create the legal contracts that you need and send them to customers at lightning speed.