Types of Company Policy Templates
The policies can change depending on your business’s requirements, so these are not the only ones, simply the standard ones.
Human Resources Policies
The human resources policies encompass the company’s hiring, compensation, and work guidelines. It also includes business processes, leave, training, and other procedures employees must understand. You can use them to outline how your company and management treat its work procedures, employees, and property. Arguably, it’s one of the most essential policies, laying the groundwork for the company’s operations.
Company Overtime Policy Template
Used 5,143 times
If there are any company-specific phrases connected to overtime policy that your employees need to be aware of, you can further define them in this section of the Company Overtime Policy Template.Use Company Overtime Policy Template
Work From Home Policy
Used 4,904 times
There are many people who work from home, therefore they should be aware of the rules to make sure that qualified workers are productive while doing so. Start with this sample work from home policy.Use Work From Home Policy
Conflict of Interest Policy Template
Used 5,027 times
When a company representative or employee prioritizes their own interests over the company’s or utilizes their position to further their financial or personal interests outside of the firm, a conflict of interest may result. In this case, a Conflict of Interest Policy Template may be required.Use Conflict of Interest Policy Template
Grievance Policy Template
Used 5,311 times
A grievance is any difficulty or controversy done, or not done, by an employee or by the administration, which influences you unjustly or unfairly. Get your copy of the Grievance Policy Template.Use Grievance Policy Template
Paid Time off (PTO) Policy template
Used 4,953 times
Paid Time off (PTO) Policy template can be used as a benefit proposed by employers that allows employees to take time off from work while receiving payment. Check out our extensive paid time off procedure template below to draft a policy for your company.Use Paid Time off (PTO) Policy template
Credit Card Policy and Procedures Template
Used 4,943 times
The usage of the corporate credit card is governed by a contract between the employer and the employee, so this Credit Card Policy and Procedures Template for Company Credit Cards is a collection of rules and regulations on how the employee should appropriately use the card.Use Credit Card Policy and Procedures Template
Used 4,880 times
This policy defines the sorts of clients to whom credit will be extended, the conditions of that credit and the required payments, the duties of the team, and the procedures for collecting delinquent debts.Use Credit Policy
Code of Conduct and Ethics Policies
On the conduct side, these policies can refer to dress codes, workplace behaviors, attendance guidelines, social media, and Wi-Fi usage. Use them to write any rule or regulation that governs what employees can do in your workspace. On the ethics side, use this template for company policies to define how to handle conflicts of interest and safety or govern harassment in your workspace.
Dress Code Policy
Used 4,900 times
This Dress Code Policy is a corporate document that specifies expectations for appropriate and inappropriate clothes for employees reporting on-site.Use Dress Code Policy
Harassment Policy Template
Used 4,896 times
Create a safe and respectful workplace with our comprehensive and customizable Harassment Policy Template designed to prevent workplace harassment.Use Harassment Policy Template
Used 4,885 times
An employee attendance policy can assist you in preventing attendance difficulties while effectively handling them when they do occur. Personalize it for your own business using an Attendance Policy Template by PandaDoc.Use Attendance Policy
Anti Corruption Policy
Used 5,361 times
Anti-corruption policies are documents that businesses use to deter and prevent employee corruption. Any business can utilize this template to develop its Anti Corruption Policy by altering and expanding it as necessary.Use Anti Corruption Policy
IT and Security Policies
IT and security refer to procedures for using the company’s IT resources in these templates. It also sets the groundwork for how employees should respond in the case of a cyber-attack.Use this template to define the security measures your company takes to protect against digital assaults. It defines the acceptable risk and employee, manager, and director’s access. It also defines approved and unacceptable behaviors and consequences for IT rulebreakers.
Computer Use Policy Template
Used 4,970 times
Employees must adhere to the rules and regulations in this sample computer use policy. You can download this Computer Use Policy Template for free, and it acts as a safety measure for the employer.Use Computer Use Policy Template
Cyber Security Policy Template
Used 5,004 times
A company’s requirements for implementing and safeguarding its networks and databases are covered by a collection of guidelines or regulations known as a cyber security policy. Create one for your business quickly using our Cyber Security Policy Template.Use Cyber Security Policy Template
Data Security Policy Template
Used 4,917 times
A Data Security Policy Template is a collection of rules put in place by your business to safeguard its data from cybercrime in this day and age of cutting-edge technology. Create your data security policy using this sample as a guide, then edit it to suit your company’s requirements.Use Data Security Policy Template
Acceptable Use Policy Template
Used 4,913 times
An Acceptable Use Policy Template can be uploaded by businesses to maintain the security of their online environment.Use Acceptable Use Policy Template
Social Media Policy Template
Used 5,106 times
Use this social media policy template to show off how your social media marketing company is the best to fulfill this crucial marketing role.Use Social Media Policy Template
Health and Safety Policies
This policy is critical to ensure workplace safety and keep your company from being sued for injuries or deaths. You need to make provisions for occupational safety and ensure your employees work in a healthy and safe environment. The template states procedures on evacuation routes, emergency responses, and sickness warnings. If there’s dangerous machinery in the workspace, it should include warnings. This policy fully informs employees of safety and health measures.
Bereavement Leave Policy
Used 4,886 times
One of the typical leave benefits that businesses offer to their employees is bereavement leave. Download this free Bereavement Leave Policy Template.Use Bereavement Leave Policy
Personal Emergency Leave Policy Template
Used 4,902 times
Personal Emergency Leave Policy Template refers to when a worker needs to take time off from work due to private explanations suddenly.Use Personal Emergency Leave Policy Template
In these documents, the company aims to outline its business aims. It specifically refers to any principles on the effect the company has on the environment. These effects can be due to company operations, its disposal system, and more. It’s critical if you want to implement ISO 14001 environmental management standards.
Key Elements to Include in Company Policy Templates
There are a few elements that a standard company policy includes.
- Header: The document should contain your company’s name and the entity or department the policy is created for.
- Inception Date: Add the date it’s effective and the dates any changes to it became effective.
- Title: The title is a name that states the content without containing the word “policy,” if possible.
- Approval of Authority: Here, you add the name of the entity or person who approved the creation of this policy.
- Statement: This section goes into the details of the document, such as who created it and why, where and when you created it, and what it’s about.
- Scope: State to whom the policy applies. Is it for a specific department, all employees, the staff conduct, or salary procedure?
- Procedure: The steps to achieve the company’s goals in the statement, using clear numerical values to make referencing easier.
- Parties and Responsibilities: Add the units that enforce the policy or sections of it and their contact information.
- Directive: Important instructions to notice are in the directive section, described in detail.
The document should have numbered pages, and if you use specific terms, it’s also best to add definitions. If you develop the policies in conjunction with others, add a reference section.
Additional Resources and Tips
When creating a company policy, it’s important to refer to relevant governmental regulations, official standards, and resources to ensure compliance and alignment with industry best practices. Here’s a list of potential sources you might consider consulting when customizing a company policy template for your organization and some tips to write one:
Always consider the employees’ benefits to ensure the policy is fair and not entirely restrictive. Your employees should understand the document and be able to adhere to it without being uncomfortable.
- Fair Labor Standards Act (FLSA) for the United States
- The Employment Rights Act for the United Kingdom
Your company policy should comply with Equal Employment Opportunity (EEO) Laws. These laws ensure that your company policies do not discriminate against employees or job applicants on the basis of factors like race, gender, age, religion, disability, etc. Check:
- The Equal Employment Opportunity Commission (EEOC) in the U.S.
- The Americans with Disabilities Act (ADA) in the U.S.
Depending on your industry, there might be specific Health and Safety Regulations regulations that you need to adhere to. Check:
- The Occupational Safety and Health Administration (OSHA) in the U.S.
Write in standardized formats that make it easier to read and understand. Our free company policy templates will help you to clearly define the procedures and information, ensuring everything is understood.
Once you’ve finished writing the policy or editing the template, you should always thoroughly review it. This document will form the backbone of all business operations and conduct, and you must carefully handle them.
- Employee Handbook Template
- Data Security Policy Template
- Cyber Security Policy Template
- Harassment Policy Template
- Dress Code Policy Template
- Grievance Policy Template
- Acceptable Use Policy Template
- Conflict of Interest Policy Template
- Anti-Corruption Policy Template
Company policy templates are documents that make up the company’s values, aims, and rules. It helps guide what you should do or what will happen in specific conditions and situations. These documents ensure employees know how to behave and what the company expects from them. It outlines the workspace rules and relevant procedures.
By using a comprehensive company policy in your company, you can ensure that everyone is aware of how to handle specific situations and conditions. It helps create an organized workspace where employees understand what to expect. As such, it’s more manageable to handle when someone violates these company procedures.
You can customize the document however you want, adding and removing sections to keep it in line with your company’s ideals. However, we recommend remembering the key elements of policies, so while you might change the wording, you should keep the idea of the section the same. Remember that the policy shouldn’t be unfair, but feel comfortable adding requirements or how you believe the company should be run.
Whether these documents are legally binding depends on the company and contracts. A company policy on its own isn’t legally binding, as it’s not part of the documents an employee signs when starting at the company. However, if a line states that violations can result in legal action, it becomes legally binding. The same is true if an organization states in employee contracts that they must follow all company policies.