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Dress Code Policy Template

Prepared by:

[Sender.FirstName][Sender.LastName][Sender.Company]

Prepared for:

[Employee.FirstName][Employee.LastName][Employee.Company]

Background

[Sender.Company] is striving to achieve a work environment that is productive and free from unnecessary distractions caused by clothing or pieces of clothing. To resolve this particular issue, [Sender.Company] requires all employees to preserve their professional presence and formal image that is well-appropriate in the workplace. All employees are encouraged to comply with this policy to accomplish its purpose.

Purpose

This dress code policy was created as the security measure of [Sender.Company] to keep the workforce presentable and professional. To ensure there will be no reputational risks that may damage the company’s long-standing image.

Employee Responsibilities

It is imperative to every employee and employer that they have read, acknowledged, and agreed to adhere to the policies and guidelines the company has set. Listed below are some of the specifications of the dress code that is acceptable within the company premises.

Below is the dress code schedule for employees under [Sender.Company]:

Monday – Thursday:	Formal or professional wear
Friday – Saturday:	Smart casual wear

Proper Dress Code

In this context, this term refers to the acceptable pieces of clothing for an employee while he/she is in an office. This also reminds employees that they are the company's brand ambassadors, which is why the way an employee presents themselves is one of the essential factors in their employment.

Below listed are pieces of clothing considered proper:

Top

Shirts (t-shirts, polos, blouses, button-downs, sweatshirts, turtlenecks)
Coats (trench coats, suits, collared blazers)
Jackets (hoodies, varsity, leather, denim, fleece, pullover)
Dresses (no shorter than mid-thigh)

Bottom

Pants (jeans, slacks, trousers)
Skirts and Shorts (no shorter than mid-thigh)
Leggings or tights (acceptable if paired with a dress, please refer to letter

Footwear

Closed-toe (shoes, sandals, flats, rubber shoes, boots, stiletto)
Open-toe (wedges, sandals, flip flops)
Socks (any color as long as it is hidden under pants and not too flashy or distracting)

Exceptions:

Rubber & snow boots, especially in the rainy or winter season

Flip flops in the rainy season

Allowed heel height for stiletto (h) should be 3 inches or below only

Improper Dress Code

In this context, this term refers to the unacceptable pieces of clothing of an employee while he/she is in an office. This also reminds employees to wear what is appropriate in the workplace.

Listed below are pieces of clothing considered improper.

Top

Sleeveless (Sandos, spaghetti strap tops, jerseys)
Shirts (see-through shirts, pajama shirts, v-neck, backless)
Crop tops, midriffs, and low-cut tops that indecently expose any part
Dresses (pajama dresses, lingerie, bath robes, see-through, beach)

Bottom

Pants (low-waist pants, ripped jeans, pajama pants)
Skirts and Shorts (shorter than mid-thigh, jersey shorts, sweatpants)

Footwear

Slippers

General Notes:

It is unacceptable for any piece of clothing to visibly bear another company brand/logo, especially those companies within the same industry.
Revealing and provocative clothing or pieces of clothing is strictly not allowed.
Any clothing or pieces of clothing with inappropriate and scandalous prints are undesirable.

Monitoring

Employee compliance will begin at the entrance of the company vicinity. We ensure that the security officers are well knowledgeable about the terms and conditions of the dress code implemented in [Sender.Company].

We also ask for the cooperation of the employees to immediately report if they notice an employee who doesn’t comply with this Policy.

Office: Human Resources – Employee Relations (or the company’s designated office)

Email:[Sender.Email]

Contact Number:[Sender.Phone]

Sanctions

Failure to adhere to all the above-mentioned policies and guidelines will result in sanctions specified below:

1st offense: Notice of explanation (to be submitted within five (5) business days)
2nd offense: Suspension from work from 10 to 15 business days without pay
Final offense: Termination of employment contract

MM / DD / YYYY

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName]

[Sender.Company][Sender.Title]

[Employee.FirstName][Employee.LastName] [Employee.Company][Employee.Title]

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Useful resources

FAQ

A dress code policy is a company document with guidelines for employees regarding improper and proper attire and self-representation while within the company premises. It is one of the policies of the company to keep the organization’s professional image by requiring the workforce to dress accordingly.

The dress code policy should outline all the relative rules and regulations that the employees should adhere to, especially when reporting inside the office premises. The specifications about the type of dress should be carefully categorized to create clear expectations about how the employee should present themselves.

This downloadable template has covered the necessary details for your easy reference to save you time from drafting this policy from scratch. Feel free to tailor the guidelines and rules according to your company’s regulations.

Once the dress code policy has been disseminated to the organization, employees should adhere to its rules with no exemptions. Monitoring of the dress code policy should be spearheaded by the security officers before entering the office premises. Managers inside the office premises will continue to strictly execute this policy.

Implementing dress code policy could happen through a circulated institutional memo or an announcement, or it could be the topic under other matters. The information could be shared during a town hall or organization update meeting. This allows the whole organization to be informed that this particular policy is to be executed as soon as possible, especially to define the policy brief, design, and purpose in line with the company’s reputation branding. The policy will also serve as a reminder to employees that they are the company’s brand ambassadors.

Refers to a specific dress code, from top to bottom, to be worn by the employee on a scheduled basis, usually referred to as “company uniforms” or a specified color of the day for the organization. Some companies provide uniform allowances to their employees related to this policy to let the employees decide how they should professionally present themselves by wearing their formal or semi-formal attire.