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Hybrid Workplace Policy Template

Image 1

Created by:

​[Supervisor.FirstName][Supervisor.LastName]​

​[Supervisor.Company]​

Prepared for:

​[Employee.FirstName][Employee.LastName]

​[Employee.Company]​

Use this free hybrid workplace policy template to clearly indicate when employees can work remotely and when they must work on company premises. Although it seems to be simple to indicate this process, it’s advisable to use this legal document to avoid communication errors in the team and to be able to take full advantage of the workspace.

1. Basic Information

1.1 Indication of the Type of a Hybrid Workplace Policy Template

(Title) Hybrid Workplace Policy

It’s important to indicate the type of document since it’ll indicate from the beginning under which presentation regime the employee is under. By indicating that it’s a Hybrid Workplace Policy, it’ll also be known that the employee is absent some days at the company’s premises because he/she works remotely.

1.2 Information About the Employee

Indicate all the basic data of the employee to whom the document refers. In addition to the full name, job title, and department, it’s possible that some other data such as contact telephone number, e-mail, or similar may be included.

​[Employee.FirstName][Employee.LastName]​

​[Employee.Title]​

(Employee.Department)

(Employee.HRContact)

(Employee.Supervisor)

1.3 Work Area Designated to the Employee

This section isn’t completely mandatory, so it may not appear in a template for hybrid workplace policies. It’s usually used by companies that have several locations and addresses to be able to better determine where the employee works and under what conditions.

​[Employee.StreetAddress][Employee.City][Employee.State][Employee.PostalCode]​

​[Employee.Phone]​

(Workplace.FullDescription)

2. Working Time Agreement

2.1 Employee Commitment

occupies the position of [Employee.Title] commits to the company to fulfill a hybrid work schedule. As stipulated in this contract, the employee will be active in a hybrid or remote manner during the following periods:

2.2 Work Schedule

Your hybrid workplace policy can contain only the days to be presented remotely, the days to be presented physically, or even the schedules in which the employee will work in each mode. This section is extremely important since it’ll fully show the schedule in which the employee performs the activities for the company.

DAY

START

END

Monday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

Tuesday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

Wednesday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

Thursday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

Friday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

Saturday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

Sunday

(Working.Mode) (CheckIn.Time)

(Working.Mode) (CheckOut.Time)

3. Company Authorizations

3.1 Express Authorization to Work Remotely

​[Employee.Company] authorizes the above schedules indicated in the previous section as the schedules in which the employee shall remain active performing activities for the company either remotely or physically, as indicated in the table.

In turn, the employee keeps enjoying the same rights granted by his/her initial employment contract regardless of being working remotely as long as he fulfills the assignments that are under his/her charge.

3.2 Borrowed or Approved Accessories for Purchase

This section is necessary in case money is requested or approved for the purchase of equipment. In this way, it’ll be possible to have an inventory of what was given to the employee, and at the same time, there’ll be a commitment on the part of the employee to return it once his/her work is finished.

In addition, for the employee to fully comply with the activities associated with his/her position (and only for that purpose), the company approves the loan of the following items.

  • (Borrowed.Items)

  • (Borrowed.Items)

  • (Borrowed.Items)

The employee additionally agrees to safeguard such items and return them to the company upon termination of this hybrid work agreement or if he/she decides to terminate the employment agreement between the parties.

4. Signatures

Upon completion of this document, both parties indicate that they fully understand the terms and conditions attached hereto. In turn, both parties indicate that they have had time to receive legal advice in order to be able to seek advice regarding the contents of this document.

This document may be modified in the future by the human resources department with (Number.Days) days’ notice to the employee in order to change the type of employment relationship between the company and the employee. In turn, one copy of this document will be given to the employee, and the other will be kept by the company in the employee's personal files.

​

Signature
MM / DD / YYYY

​[Employee.FirstName][Employee.LastName]​

​

Signature
MM / DD / YYYY

​[Supervisor.FirstName][Supervisor.LastName]​

​

Signature
MM / DD / YYYY

​[HRContact.FirstName][HRContact.LastName]​

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FAQ: Hybrid Workplace Policy Template

  • A hybrid workplace policy is a contractual document that allows to indicate an employment relationship where the employee will work remotely as well as within the company’s facilities. This type of document allows the identification of the employee’s schedule concerning the company, in addition to maintaining control of the personnel in the work area.

  • Hybrid workplace policies usually have sections with schedules included in which employees are on or off company premises. This is especially important if the company’s space is limited and there’s a need for a constant rotation of personnel on weekdays.

  • Although a hybrid workplace policy template may have several additional sections, the most important components are:

    • Identification of the employee under the contract.

    • Commitment of the employee to comply with this type of work modality.

    • Schedule established to work outside or inside the company’s facilities.

    • Inventory of objects lent to the employee to fulfill his activities.

  • This document allows several considerations to be taken into account and safeguarded under your state law, among which are:

    • Avoiding discrimination against workers who work remotely.

    • To make more flexible the fact that workers can fulfill their activities in case it’s difficult for them.

    • Protecting the confidential information that the employee has with the company by including him/her as part of the organization.

    • Continue to enjoy the benefits of physical work even when working remotely.

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Hybrid Workplace Policy Template

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