What is a budget proposal?

<span data-sheets-value="{"1":2,"2":"A budget proposal is a document that describes the financial requirements for a project and helps the author secure the required amount of money. It should demonstrate the reasoning behind the sum requested and showcase the benefits of the project, once impemented."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">A budget proposal is a document that describes the financial requirements for a project and helps the author secure the required amount of money. It should demonstrate the reasoning behind the sum requested and showcase the benefits of the project, once implemented.

How do you write a budget proposal?

<span data-sheets-value="{"1":2,"2":"To write a budget proposal, start with describing the project along with its goals. Then break down the costs and spell out each item: labor, materials, overhead, and so on. Your estimate should be as accurate as possible. If you need specifics, refer to our template."}" data-sheets-userformat="{"2":1325825,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8,"21":0,"23":1}" data-sheets-textstyleruns="{"1":0}{"1":259,"2":{"2":{"1":2,"2":0},"9":0}}{"1":267}">To write a budget proposal, start with describing the project along with its goals. Then break down the costs and spell out each item: labor, materials, overhead, and so on. Your estimate should be as accurate as possible. If you need specifics, refer to our template.

What are the components of a budget proposal?

<span data-sheets-value="{"1":2,"2":"The main components of a budget proposal are the project description and the cost breakdown, along with the estimated timeline. The other elements are mostly auxiliary (e.g. various plans, schemes, and requirements) and are only present when the situation calls for them."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">The main components of a budget proposal are the project description and the cost breakdown, along with the estimated timeline. The other elements are mostly auxiliary (e.g. various plans, schemes, and requirements) and are only present when the situation calls for them.

Budget Proposal Template

Prepared for:

[Client.FirstName][Client.LastName][Client.Company]

[Document.CreatedDate]

This Budget Proposal provides necessary costs associated with the project [Project.Name] (the “Project”) which we would like to pursue due to (add corresponding reasons). Costs for the Project have been itemized in this Budget Proposal below and justification has been provided for each cost element. Should you have any questions related to this Budget Proposal, please don’t hesitate to contact the undersigned.

Project description

Project title:[Project.Name]

Currency for the project: (Currency)

Project start date: (MM.DD.YYYY)

Target completion date: (MM.DD.YYYY)

(Provide a general overview of the Project here. What is it, and why is it important?)

Period of performance

The budget set forth in this Budget Proposal covers the period of performance for the project or (add a corresponding number) months of effort.

The Project is estimated to take (X) months, from (MM.DD.YYYY) to (MM.DD.YYYY). It will consist of the following phases:

Beginning phase: Setting up, preparation (2 weeks)
Middle phase (2 months)
End phase (1 month)

Cost elements

For each section, you can attach a Microsoft Excel budget sheet or a Google Docs document if there’s not enough space here for your needs. You can also include Gantt charts and other types of visuals to help the other party understand your Budget Proposal better.

The following are necessary cost elements of the Project:

Direct costs or labor
Indirect costs
Equipment and materials
Travel and misc. expenses

The following are necessary cost elements of the Project:

Direct Labor

This breakdown of direct costs or labor shows the number of contractors, employees, and freelancers on [Sender.Company]'s payroll for [Project.Name].

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Justification: (provide the rationale behind the request for these resources).

Equipment & Materials

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Justification: (explain how this equipment will be used in the Project)

Travel & Misc. Expenses

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Justification: (provide the rationale behind the request for these resources).

COST SUMMARY

Given the above, the total cost for the Project is estimated as follows:

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

This budget was developed by [Sender.FirstName][Sender.LastName] with input from the broader team (add a description of the broader team that supported this estimate).

By my signature below, I hereby certify that this Budget Proposal reflects my best estimate of the true and necessary costs for the Project, and the information provided herein is accurate, complete and current as of the date of my signature below.

If you accept this proposal, please email [Sender.FirstName][Sender.LastName], [Sender.Title] of [Sender.Company], at [Sender.Email].

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName]

[Sender.Company]

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00