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Business Letter Template

Prepared for:

[Client.FirstName][Client.LastName]

[Client.Company]

[Client.StreetAddress]

[Client.City], [Client.State][Client.PostalCode]

Created by:

[Sender.FirstName][Sender.LastName]

[Sender.Company]

[Sender.StreetAddress]

[Sender.City], [Sender.State][Sender.PostalCode]

[Sender.Phone][Sender.Email]

Dear [Client.FirstName],

I’m writing to you today in order to issue (a letter of recommendation, a thank you note, an application for XXX position, to terminate a contract, etc.) for [Candidate.FirstName][Candidate.LastName] the position you’re applying for, the thing you’re thanking someone for, etc.) because [Candidate.FirstName][Candidate.LastName]would be an excellent candidate, (we need to terminate our relationship, etc.).

I have[Candidate.FirstName][Candidate.LastName] (worked in a certain field, etc.) for (time period)as (relationship between you and person you’re writing about, name of the role you’ve had, etc.), and I believe (they are/I am the best person for the job, etc.).(If possible, include a sentence or two that relates a personal anecdote or example that contains verifiable facts or data and relates to the topic being discussed).

In the time I/we spent (working together, in a past role, etc.), I (observed name of person’s skills/qualities, personally demonstrated certain skills/qualities, etc.), and I believe these qualities/skills would be extremely useful in this role. Specifically, (relate an example of these skills or qualities being demonstrated personally or by the person you’re writing about).

In conclusion, I understand that there may be numerous candidates for this role and that you no doubt wish to select the best candidate in a timely manner, and to that end, I firmly believe that[Candidate.FirstName][Candidate.LastName]is the best person for this (name the project, position or role). I would be happy to discuss this in more detail and answer any questions you may have via email or phone if preferred.

Thank you kindly for your time.

Sincerely,

[Sender.Company]
Signature
MM/DD/YYYY
[Sender.FirstName][Sender.LastName]

Enclosures

(Insert the title of any documents you’re including with your letter, such as a resume, if applicable.)

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