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This Deposit Receipt Template is written for a situation in which there is a purchase to be made that requires a deposit of earnest money prior to making full payment.

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Deposit
Receipt

Prepared for:

[Client.FirstName] [Client.LastName]
[Client.Company]

Created by:

[Sender.FirstName] [Sender.LastName]
[Sender.Company]

ITEM:The item to be purchased by the Purchaser for which the deposit herein has been issued to the Seller is [Item.Description].

Here, you want to identify the item in some detail as a deposit receipt isn’t much good if you can’t tell exactly what the payment was made toward. By way of example, if it is a car, you don’t want to just write “the car.” You want to either describe it in detail (e.g., “1987 Red Ford Mustang”) or even better, use the vehicle identification number (VIN) which is unique to the car.

DEPOSIT: The Purchaser has paid, and the Seller confirms receipt of $ as payment toward the item being sold.

This is the crux of your deposit receipt. Your acknowledgment of receiving the funds.

PAYMENT OWED: The remaining amount owed toward full payment of the item being sold is $.

NEXT PAYMENT: The next payment to be made toward the purchase of the item is $ and due on or before. MM / DD / YYYY

While the preceding two parts are not required to acknowledge that you received payment, it is good to make sure that you are on the same page as the Purchaser when it comes to any payments to be made.

OTHER INFO:

There will be times where you sell something for which a basic description on a deposit receipt does not adequately convey the information you need to properly identify the item. You can use this section to supplement the information about the item being sold. If there is damage to it or if it is not functioning properly in any way, it will work as an acknowledgment by the Purchaser of such defects. Or if you are modifying the item prior to final sale, then you can include that information here.

The Purchaser and Seller both acknowledge receipt of the deposit being paid toward the item as described herein and acknowledge that as of the date indicated, the entirety of the above is accurate.

[Sender.Company]

Signature

MM / DD / YYYY

[Client.Company]

Signature

MM / DD / YYYY

Not all receipts require the assent of both parties, but in this deposit receipt’s case where there may be extra information to acknowledge, it is best that all parties acknowledge the information contained within.

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FAQ

  • A deposit receipt is a document confirming that one party got a certain amount of money or certain items from the other party. The most common use for this is a bank giving out receipt for the money that a client has depositied into an account.

  • Yes, you can ask for a receipt for a deposit. Moreover, you should, as it counts as a proof in case a conflict arises and you need a paper trail to strengthen your case. Banks will almost always give you one automatically, while with private citizens it's best to ask.

  • The basic idea is to confirm that one party gave another something specific — money, goods, documents, etc. So writing down the parties' details, describing the transferred items, and the receipt conditions are all good places to start. For a more professional look, consider using a well-made template like the ones from PandaDoc.

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Deposit Receipt Template

Used 4,872 times

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Whether you're a landlord or selling a product or service, this free deposit receipt template gives your customers reassurance and proof of deposit.

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Use this template — free

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