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Created by:

​[Sender.FirstName][Sender.LastName]

​[Sender.Company]​

​[Sender.Phone]​

​[Sender.Email]​

Exhibition Proposal

Image 1

Prepared for:

​[Client.FirstName][Client.LastName]​

​[Client.Company]​

An exhibition proposal is a proposal to persuade the Client to exhibit or sponsor artwork. If the gallery or sponsor has proposal guidelines, follow them closely for the best chance of being accepted. Or, modify this exhibition proposal template to create one in no time.

“Client” may refer to the exhibition space you’re contacting to ask to have the work shown, or it could be a person or company that you’re hoping will sponsor the art exhibit. “Sender” may be the artist themselves, or it could be a person or organization working on behalf of the artist. Update the wording as needed to make the proposal relevant to the Client and Sender.

Exhibition Details

Exhibition Name:(Project name)

Exhibition Location:(Include the location if you're seeking sponsorship for a planned exhibition)

Date Submitted:(Month/day/year)

Exhibition Description

The following section deals with seeking sponsorship. Customize the publicity offers to the sponsor based on what will be most relevant to them. If you’re not looking for a sponsor, you can remove this section.

This Exhibition will feature (description of the physical work) by [Artist.FirstName][Artist.LastName]. The work seeks to explore (the theme of the work). There are (number) artworks to display, including (number) drawings and (number) (type of work). The scale of the pieces ranges from (the dimensions of the smallest piece) to (the dimensions of the largest piece). Additional pieces can be included, and the collection can also be edited to remove some pieces if needed.

I expect (number) of people to attend the exhibit. I'm seeking to raise $(amount) to be used for (overview of what the funds are for). The advertising tactics I'll be using include:

  • (Advertising method and purpose)

  • (Advertising method and purpose)

  • (Advertising method and purpose)

In exchange for sponsorship, I'm offering publicity in the form of (list publicity types).

Write a short paragraph (three to five sentences), for each of the following three points in italics.

(List up to three concepts, experiences and/or ideas that the body of work communicates to the viewer.)

(Talk about what influenced and inspired the work.)

(Explain how your chosen medium and process contributed to the work.)

Installation requirements for this exhibit include nails on the wall (wire will already be attached to the paintings), five electrical outlets and a projector. (Name of the exhibit space) is an ideal place for this artwork because (description of why the space suits the work).

Artist Statements and Artist Bios can be written in various ways. This template includes the most basic versions of each section, and you can also research different ways to write these sections if you want to expand on ideas. Note that there are many scenarios in which you’ll use your Statement and Bio aside from exhibition proposals.

Artist Statement

For the last five years, I’ve been working with (insert themes and media types, e.g., images of families, landscape watercolors, oil paintings). Last year, I began focusing on (include one to three sentences about the overall themes of your work as an artist, e.g., stark contrasts between traditional family portraits and their physical environments to spark dialogue about pressing social issues.)

Artist Bio

For the past (insert period) years, [Artist.FirstName][Artist.LastName] has explored (themes of work) through (mediums).(Include a sentence about the artist's education and/or work history.) (Include a sentence about the artist's early work.) (Include information about the artist's current work.) (Include a sentence about awards the artist has won.)

Additional Details

In addition to the Exhibition, the Artist is also interested in (list additional features of the exhibit not listed elsewhere, e.g., conducting workshops with high school students and/or delivering an artist talk).

Image List

Include up to 15 high-quality images of the work to exhibit. Additionally, include thumbnails of all the pieces in the exhibit, along with details.

(Add a thumbnail of the image)

Filename

​

Title

​

Medium

​

Dimensions

​

Year created

​

​

Signature
MM / DD / YYYY

​[Client.FirstName][Client.LastName]​

​

Signature
MM / DD / YYYY

​[Sender.FirstName][Sender.LastName]​

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FAQ

  • An exhibition proposal is written by the artist or someone working on behalf of the artist to pitch their artwork to an exhibition space or a sponsor. The proposal seeks to find support for a completed body of work or a body of work that will be completed in time for the exhibition.

  • To write an exhibition proposal, include details about the exhibition, an artist’s statement and bio, and a list of images of the works included. Use PandaDoc’s exhibition proposal template, which has all sections you need to create a proposal in minutes.

  • To get sponsors for an art exhibit, create a detailed proposal that includes information about the exhibition space, the artists and the overall theme of the work, how many people are expected to attend, the budget you need, and the advertising tactics you’ll use. Offer publicity in exchange for their sponsorship, customizing publicity to each sponsor.

  • A good exhibition proposal should have basic information about the artwork, exhibition space and purpose of the proposal. It will also go into detail about the exhibition and its theme, the artist’s vision and background, and the artworks that will be included in the exhibit. To ensure you include everything the gallery or sponsor will need, use our free PandaDoc exhibition proposal template.

  • To approach a gallery for an exhibition:

    1. Research local exhibition spaces to determine which ones accept submissions.

    2. Contact the gallery owners or curators via email, briefly covering who you are, your familiarity with their exhibit space and the work you’d like to exhibit.

    3. Link to your online portfolio, and ask if they’re accepting profiles and for their submission guidelines.

Disclaimer

Materials (e.g. templates, educational articles, blog posts and informational content), made available through PandaDoc, including via any integrations, connectors, extensions, plugins, or third-party AI platforms (e.g. ChatGPT, Claude, or similar tools) are for general information purposes only and are provided "as is." These materials do not constitute legal, regulatory, or compliance advice and should not be construed as such. It is your responsibility to ensure materials meet your specific legal requirements. Consult a qualified attorney licensed in your jurisdiction before relying on these materials. PandaDoc disclaims all warranties, express or implied, including fitness for a particular purpose or non-infringement.

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Exhibition Proposal Template

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This customizable exhibition proposal template can be adapted by artists who are contacting an exhibition space or a sponsor.

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