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Event Brief Template

Used 4,890 times

Event Brief Template

Image 1

Prepared by:

[Sender.FirstName][Sender.LastName][Sender.Company]

[Sender.StreetAddress][Sender.City][Sender.State][Sender.PostalCode]

[Sender.Phone][Sender.Email]

[Event.Name]

(Event date)

(Event place and address)

(Insert your logo)

Prepared for:

[Client.FirstName][Client.LastName]

[Client.Company]

[Client.StreetAddress], [Client.City], [Client.State][Client.PostalCode]

[Client.Phone][Client.Email]

[Document.CreatedDate]

Event Overview

Event name: [Event.Name]

Type of event: (Check all that apply)

Wedding

Banquet

Conference

Trade show

Workshop

Seminar

Meeting

Other (specify):

Event description:(insert description of the event)

Event date: (date)

Event start time:(time)

Event end time: (time)

Event location and address: (Location name), (Location.StreetAddress), (Location.City), (Location.State), (Location.ZipCode)

Event Purpose and Goals

Client's goals and expectations: (list what the client's goals and expectations will be, e.g., to launch a new product, perform a wedding, etc.)

Our objectives and goals: (list the event team's goals, e.g., to facilitate a smooth experience, to ensure media presence, etc.)

Marketing audiences

  • Influencers

  • Marketing professionals

  • Sales reps

  • IT professionals

  • Students

  • Other (specify)

More details about the audience: (insert any additional details about the target audience)

Event Coordination Team

Name:

Role:

Contact:

(Contact.FirstName),(Contact.LastName)

(insert the name of their role, e.g., marketing, set up, etc.)

(ContactPhone)

(Contact.FirstName),(Contact.LastName)

(insert the name of their role, e.g., marketing, set up, etc.)

(ContactPhone)

(Contact.FirstName),(Contact.LastName)

(insert the name of their role, e.g., marketing, set up, etc.)

(ContactPhone)

(Contact.FirstName),(Contact.LastName)

(insert the name of their role, e.g., marketing, set up, etc.)

(ContactPhone)

Event Management Platform

Platform name:

(Insert Name)

Login details:

(Insert Details)

Notes:

(Insert Notes)

Client Contact Information

Name:[Client.FirstName][Client.LastName]

Phone number:[Client.Phone]

Email:[Client.Email]

Attendees

Main attendees:

(Couple getting married & wedding party): (insert names of couple and/or the wedding party)

or

(Teacher): (Teacher FullName)

or

(Meeting leader):(Leader FullName)

or

(Host/MC):(Insert FullName)

We expect the following guests: (insert number)

(Number) attendees from (places). They are (details).

(Attach list)

Guest Speakers / Presenters / Performers

Name:

Title:

Name of talk/performance:

(Guest FirstName) (Guest LastName)

(Guest Title)

(insert name)

(Guest FirstName) (Guest LastName)

(Guest Title)

(insert name)

(Guest FirstName) (Guest LastName)

(Guest Title)

(insert name)

(Guest FirstName) (Guest LastName)

(Guest Title)

(insert name)

(Guest FirstName) (Guest LastName)

(Guest Title)

(insert name)

Press

Name:

Title:

Media/publication:

Notes:

(Press.FirstName) (Press.LastName)

(Press.Title)

(Press.Company)

(insert any notes about the person coming, e.g., if the media wants coverage of a specific moment at the event, they need a press pass, etc.)

(Press.FirstName) (Press.LastName)

(Press.Title)

(Press.Company)

(insert any notes about the person coming, e.g., if the media wants coverage of a specific moment at the event, they need a press pass, etc.)

Equipment and Materials

Item:

Provided by:

Instructions:

(insert item description)

(Company name)

(insert any special instructions for pick up)

(insert item description)

(Company name)

(insert any special instructions for pick up)

Food and Beverages

Food and beverages will be provided by:(Contact Company)

For information about all food and beverages contact (Contact FirstName) (Contact LastName) at (Contact PhoneNumber) .

(Attach menu if applicable)

Budget

Name

Price

QTY

Subtotal

Item 1

Description of first item

$35.00

5

$175.00

Item 2

Description of second item

$55.00

1

$55.00

Item 3

Description of third item

$200.00

1

$200.00

Pre-event To-do List

Name:

Task:

Deadline:

Information:

(insert name)

(insert task, e.g., picking up any equipment, printing any material or any rentals/reservations)

(insert date)

(insert necessary details, e.g., printer contact name, phone number and address)

(insert name)

(insert task, e.g., picking up any equipment, printing any material or any rentals/reservations)

(insert date)

(insert necessary details, e.g., printer contact name, phone number and address)

(insert name)

(insert task, e.g., picking up any equipment, printing any material or any rentals/reservations)

(insert date)

(insert necessary details, e.g., printer contact name, phone number and address)

Day of event agenda

Time:

Name:

Activity:

Notes:

(insert the time, e.g., 9:00 am)

(insert who will be doing the task, e.g., Jenn, Mary and Tom)

(insert activity, e.g., set up hall)

(insert any notes on the project)

(insert the time, e.g., 9:00 am)

(insert who will be doing the task, e.g., Jenn, Mary and Tom)

(insert activity, e.g., set up hall)

(insert any notes on the project)

(insert the time, e.g., 9:00 am)

(insert who will be doing the task, e.g., Jenn, Mary and Tom)

(insert activity, e.g., set up hall)

(insert any notes on the project)

(insert the time, e.g., 9:00 am)

(insert who will be doing the task, e.g., Jenn, Mary and Tom)

(insert activity, e.g., set up hall)

(insert any notes on the project)

(insert the time, e.g., 9:00 am)

(insert who will be doing the task, e.g., Jenn, Mary and Tom)

(insert activity, e.g., set up hall)

(insert any notes on the project)

Signature
MM / DD / YYYY

Signature
MM / DD / YYYY

[Client.FirstName][Client.LastName]

[Client.Company]

[Sender.FirstName][Sender.LastName]

[Sender.Company]

Event Brief Template

Used 4,890 times

Use this template — free