Purchase Order Template

 

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Order Information

Purchase Order No.: [NUMBER]

Date: [DATE]

Version No.: [NUMBER]            

PandaTip: Each purchase order must have a unique number for reference and contractual purposes. By “Version” above, we mean changes to the purchase order.

Issued By:

[COMPANY NAME]

[STREET ADDRESS]

[CITY], [STATE] [ZIP]

[COMPANY POC]

Vendor:                                        Ship To:                                                                  Bill To:

[VENDOR NAME]                 [STREET ADDRESS]                                           [STREET ADDRESS]

[ADDRESS]                              [CITY], [STATE] [ZIP]                                         [CITY], [STATE] [ZIP]

Payment Terms: Shipping Terms:

PandaTip: Payment Terms are usually represented as “Net [some number of days].”  Shipping terms differ by jurisdiction of law, but there are also some model shipping terms you can use/reference, like “Incoterms.” Feel free to look this up online for some guidance. Possible Incoterms include “EXW”, “DDP” and others, and all of these give meaning to which party is responsible or liable at different points.

Line Item No. 1

Vendor Part No.:

[COMPANY NAME] Part No.:

Description:

Quantity:

Unit of Measure:

Unit Price:

Extended Price:

Taxes:

[COMPANY NAME] Ref. No.:

Delivery Due Date:

Line Item Notes:

PandaTip: We realize every business is different. Some of the above may be applicable to your business and some may not be. Feel free to customize this section as needed. After all, this is only a template.

Line Item No. 2

Vendor Part No.:

[COMPANY NAME] Part No.:

Description:

Quantity:

Unit of Measure:

Unit Price:

Extended Price:

Taxes:

[COMPANY NAME] Ref. No.:

Delivery Due Date:

Line Item Notes:

Total Cost: [DOLLAR AMOUNT]

Notes:

This purchase order may be accepted by means of any performance, in whole or in part, of this purchase order, which acceptance constitutes unqualified agreement to all terms and conditions contained

PandaTip: Every purchase order will have some kind of reference to the terms and conditions that govern the transaction. We have provided some words above, but you will need to appropriately reference your own terms and conditions.

Should the Vendor identified herein propose any additional or different terms, such terms shall not be binding upon ::CompanyName:: except to the extent ::CompanyName:: expressly agrees to such additional or different terms in writing. s

All invoices must reference the purchase order number, version number (if applicable), line item number, quantity shipped and the unit price.

ISSUED BY:

_________________________________    ______________

[NAME], [TITLE]                                         DATE

ACKNOWLEDGED BY:

_________________________________    ______________

[NAME], [TITLE]                                          DATE

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