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Release of Liability Template

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CREATED BY:​

​[Sender.FirstName][Sender.LastName][Sender.Company]​

PREPARED FOR:

​[Participant.FirstName][Participant.LastName]

​[Participant.Company]​

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I, [Participant.FirstName][Participant.LastName] for consideration of participating in the activity [Activity.Name] taking place on the following date (MM.DD.YYYY) hereby release [Sender.Company]​ from any and all liabilities that may occur from injury or loss during this activity [Activity.Name].

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What is a release of liability?

A release of liability is a legal document that serves as an enforceable promise not to pursue legal action by giving up any future claims in exchange for some sort of consideration like participation in the event or activity itself. The participant, or releasor, who signs the release of liability form agrees not to sue, press charges, or take any other legal action against the releasee.

Just because the waiver is signed by you or your participant doesn’t mean that you can never sue or be sued. There are some misconceptions surrounding what is sometimes called a hold harmless agreement. The release of liability form does not waive all legal rights, particularly when an injury occurs due to malice, intentional acts, or gross negligence.

Agreement to follow directions

I hereby acknowledge that I have read or otherwise received all rules, warnings, and restrictions related to [Activity.Name].

I hereby certify that I understand the above risks associated with this [Activity.Name] and agree that [Sender.Company] shall not be responsible for any injuries or losses sustained by me during activity [Activity.Name].

Additionally, I agree to be held solely responsible if my negligence, willful misconduct, or disregard for the rules of [Activity.Name] leads to damage to others or to [Sender.Company] property.

Any legal manners arising from this release of liability shall take place in the state of [Sender.State] as agreed.

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Assumption of the risk and release

I am in complete understanding of the risks associated with this event [Event.Name] or activity [Activity.Name] including, but not limited to, the following:

→ Broken bones

→ Sprained ankles

→ Back injury

→ Brain injury

→ Skull fracture‌

→ Concussion

→ Torn ligaments

→ Cuts and bruises

→ Finger injuries

→ Other_________

It’s important to check your state’s laws to determine the requirements for a waiver, whether they are enforced and to what degree. The laws of the state presiding over the claim may have different or unique laws governing each liability waiver form. For example, legal claims waivers are never enforced in Louisiana or Virginia, but almost always enforced in Alabama.

Release of liability waivers should be used when participants engage in physical activities that are likely to lead to harm or personal injuries. Waivers are also useful when minors are participating in events or when they are away from their usual location, like school trips or away at sporting events. Some additional examples include ziplining, skydiving, rock climbing, baseball batting cages, whitewater rafting, boat rentals, golf courses, or driving ranges.

This section of the release of liability form should detail the potential risks of the event or activity being performed. Oftentimes seeing the dangers spelled out in detail can prompt participants to reconsider their participation in the dangerous activity or event that can clearly cause personal injury.

Indemnification

I agree to hold harmless and indemnify and defend [Sender.Company] against all claims, causes of action, damages, judgments, costs, property damage, or expenses including attorneys’ fees and other litigation which in any way arise from my own or, if applicable, my family’s use of or presence upon the facilities of [Sender.Company]​ during [Event.Name] while participating in said [Activity.Name].

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No Duress

I agree and acknowledge that I am under no pressure or duress to sign this liability waiver and that I have been given a reasonable opportunity to review this general release of liability form. I acknowledge that any deposit monies will be refunded and that I may not be able to participate in [Activity.Name] if I choose not to sign this waiver. I consent that I understand that participation in this activity is voluntary.

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Emergency Contact

In case of emergency, please call [Emergency Contact.FirstName][Emergency Contact.LastName] who is my (Relationship) at the following number: [Emergency Contact.Phone].

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Acceptance

I accept this release of liability as the complete terms between myself and [Sender.Company] while participating in [Event.Name].

The release of liability form can be signed electronically by all parties. The optional parent/guardian release section below can be deleted from the template if not needed.

BY SIGNING BELOW, BOTH PARTIES AGREE TO THE TERMS CONTAINED WITHIN THIS AGREEMENT AND ACKNOWLEDGE UNDERSTANDING OF THE TERMS AND CONDITIONS CONTAINED HEREIN INCLUDING THE VOLUNTARY SURRENDER OF CERTAIN LEGAL RIGHTS. 

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​

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MM / DD / YYYY

Signature

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​

​

​

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MM / DD / YYYY

Signature

​[Participant.FirstName]​[Participant.LastName]​

​[Sender.FirstName][Sender.LastName] ​[Sender.Company]​

If the participant is a minor, please have their parent or legal guardian sign below with their contact information clearly listed. Using PandaDoc, parties can sign their release of liability waivers from a computer or mobile device with eSignature software.

Optional Parent/Guardian Release

I/We [Parent 1.FirstName][Parent 1.LastName] (and [Parent 2.FirstName][Parent 2.LastName]​, the parents of [Participant.FirstName][Participant.LastName] who is at the date of signing a minor under the age of eighteen (18) years, have read the above agreement and acknowledge that both we and our son/daughter have entered into this agreement with an understanding of its terms and conditions as listed above. 

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MM / DD / YYYY

Signature

​

MM / DD / YYYY

Signature

​[Parent 1.FirstName][Parent 1.LastName]​

​[Parent 2.FirstName][Parent 2.LastName]​

​

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FAQ

  • A liability release letter is an official document through which one party promises not to pursue legal action if the other party’s actions cause them harm in the future. This promise is enforceable but doesn’t always release the recipient from responsibility for harm caused by their intentional acts or gross negligence.

  • A release of liability needs to contain clauses like an agreement to follow directions, assumption of the risk and release, indemnification, no duress, emergency contact and acceptance. And don’t forget about personal details of the parties, signatures and the signature date.

  • Releases of liability are enforceable within the limits of the applicable legislation. Their legal power doesn’t apply to cases where the recipient has caused harm to the sender intentionally or as a result of gross negligence.

Release Of Liability Template PandaDoc

Release of liability forms, or waivers, are essential business documents. Use this free release of liability template to draft straightforward, easy-to-understand, and legally binding forms for your clients. It’s easy to modify and includes a waiver section, description of risks, and signature lines.

Disclaimer

Materials (e.g. templates, educational articles, blog posts and informational content), made available through PandaDoc, including via any integrations, connectors, extensions, plugins, or third-party AI platforms (e.g. ChatGPT, Claude, or similar tools) are for general information purposes only and are provided "as is." These materials do not constitute legal, regulatory, or compliance advice and should not be construed as such. It is your responsibility to ensure materials meet your specific legal requirements. Consult a qualified attorney licensed in your jurisdiction before relying on these materials. PandaDoc disclaims all warranties, express or implied, including fitness for a particular purpose or non-infringement.

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Release of Liability Template

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