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Business Travel Proposal Template


If you are travel agency, please check our Travel Agency Template.


This letter is intended to serve as my business travel request and executive summary for the upcoming [EVENT NAME OR DESCRIPTION] being held in [LOCATION] between [DATE] and [DATE].
As the [EVENT NAME] is free to all employees of [COMPANY NAME], the travel expense is the only cost, while participation in [EVENT NAME] will yield significant value to the organization by providing me with the expertise to be able to [DESCRIBE].

As is evident from the sample language above and below, a corporate travel proposal/request often requires some kind of business travel justification or business proposal. Essentially, you want to persuade your manager that the benefits associated with the travel more than outweigh the costs. This will allow your manager to justify the cost of the trip.

The training provided at [EVENT NAME] is directly applicable to the wider business plan and vision [DESCRIBE HOW]. With this in mind, it will better enable me to represent the business, work with existing and potential clients and contribute to improving workflow [ADD FURTHER DETAILS IF NEEDED]. Many of the topics to be covered are [DESCRIBE].
As a key member of [COMPANY NAME] it is critical that I am provided with the opportunity to further my knowledge on [DESCRIBE] and keep up to date with the latest trends in our industry.
In addition to learning new skills as part of this travel experience, the trip represents an opportunity for me to network with peers and colleagues across our industry. This could lead to potential business opportunities for [COMPANY NAME]

Business Trip Expenses

The below table shows the estimated expenses associated with this travel and notification of the trip dates from [DATE] to [DATE].

Provide details of how you came up with the pricing estimate in the comments/backup section of the business travel expenses template below. You can add all your travel expenses to this sample travel budget, it is fully editable.

DescriptionEstimate CostComments/Backup
Hotel[$]Based on attached quotes from [HOTEL]
Rental Car[$]
Meals & Incidentals[$]

Attached is additional backup for the estimates above. If you require an outline of travel expenses in a different format, such as an Excel document, please let me know.
If you would like to follow up with me regarding this business trip proposal, please reach out.
Thank you for your consideration.






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