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Travel Agency Trip Proposal & Itinerary

Prepared for:
[Client.FirstName] [Client.LastName]

Created by:
[Sender.FirstName] [Sender.LastName]

About Us

[Sender.Company] is a licensed travel agency located in [Sender.City]. We offer a variety of travel packages for companies, individuals, and groups, including:

  • Corporate, Business, & Group Travel
  • Pacific & Atlantic Ocean Cruises
  • Caribbean & Mediterranean Sea Cruises
  • All-Inclusive Resort Stays
  • Safari Packages in Africa & Asia
  • Destination Weddings & Honeymoons
  • European Vacations to Italy, France, and Germany
  • Latin American Vacations to Mexico, Cuba, and Argentina

Our agents have been recognized as among the most talented in the travel industry, and excel in creating one-of-a-kind vacations and destination events that offer truly breathtaking experiences at an affordable cost.

Your Agent

Hello! I’m [Sender.FirstName] [Sender.LastName], and I’m responsible for ensuring every aspect of your experience with [Sender.Company] is pleasing. I’ll work with you to choose the travel package that best fits your needs, create a customized itinerary, help you prepare for your trip, and communicate with your party and our partners throughout your trip to ensure that all goes smoothly.

I have been a travel agent for [Agent.Years] years. I love travel myself, and have personally had the good fortune to visit many of the destinations that are available through our travel packages. I am passionate about helping others experience everything the world has to offer, and am quite excited to help you with your [Client.TripType] .

Our Customers

At [Sender.Company], we’ve had the pleasure to work with many businesses, groups, and individuals over the years. Our dedication to creating outstanding travel experiences has allowed us to build quite the fan base, and much of our business comes from repeat customers and referrals from those who have had successful trips with us in the past.

Here are just a few of the positive reviews we’ve had from our clients:



Customer name

[Sender.Company] really listened to what I wanted, and helped me take my family on the trip of a lifetime. I will definitely be travelling with them again in the coming years.”

Customer name

Customer name

[Sender.FirstName] at [Sender.Company] is the best travel agent I have ever had the pleasure of working with.”

Customer name

Customer name

“I’ve traveled many times over the years, and have never experienced such thorough planning, attention to detail, and excellent communication before, during, and after my trip.”

Customer name

Trip Overview

The itinerary below is based on our previous discussion of your needs, desires, and budget. If you have any questions, comments, or concerns, feel free to leave a comment on this travel proposal!

Your [Trip.Type] will take you to [Trip.Destination] where you’ll experience culture, food, and entertainment like never before. [Trip.Destination] is one the most beautiful destinations we can offer, and our itinerary will expose you to all of the amazing experiences that the area has to offer. Your trip will begin on [Trip.StartDate] , depart from [Trip.DepartureCity] , and last [Trip.LengthDays] . You’ll return to [Trip.DepartureCity] on [Trip.EndDate] .

Day 1 Itinerary

Type your text here…

Day 2 Itinerary

Type your text here…

Available Add-ons

These items are not built into your custom trip package by default, but can be selected at the end of this travel proposal if you wish to include them in your custom travel package.

Visa Assistance

Attaining the appropriate travel visas can be confusing and stressful for first-time travelers. Take advantage of our optional visa assistance services to have [Sender.Company] ‘s visa experts guide you and your group through the visa process step by step. This will ensure that you’ve got everything you need to have a successful international trip.


Travel insurance is the most common add-on item for [Sender.Company] ‘s clients. It covers cancellations, lost luggage, medical emergencies, and other unforeseen emergencies during your trip. Travel insurance protects you from financial liability if an emergency arises, and allows you to recoup your travel investment if your trip must be cancelled or cut short for any reason.

Optional Tours

During your trip, you’ll have the opportunity to participate in several optional tours. These tours go beyond the standard tourist experience, and are designed to give you a memorable glimpse into local culture, history, and entertainment.

Travel Package Pricing

The pricing table below includes the travel package and optional items outlined in this proposal. You can edit the number of people in your group and select optional add-ons to customize your travel package to fit your needs and budget.

Name Price Travelers Subtotal
Per Person
$1499.00 5 $7495.00
Travel InsurancePer Person $299.00 5 $1495.00
GuidePer Person $49.00 5 $245.00
Visa Assistance ServicesPer Person $49.00 5 $245.00
Subtotal $9480.00
Total $9480.00


Once you’ve customized the pricing table above to your liking, simply sign electronically below to notify us of your approval. This travel agency proposal is not a contract. Once we’ve received your approval, we will schedule a time to speak with you to confirm your choices and follow up with a formal agreement for your travel package.

Thank you for the opportunity to help you make your trip a success!



Client Approval:
[Client.FirstName] [Client.LastName]

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