Back to all templates

Vendor Agreement

This agreement by and between [Client.Name] (Client) and [Vendor.Name] (Vendor) shall commence on [Agreement.CreatedDate] will be considered agreed and valid upon signature by both parties.

All activities and services provided by the Vendor will be supervised by the Client’s staff as listed below and will be applicable to the following terms and conditions.

TERMS OF AGREEMENT

PandaTip: The scope of engagement portion of this vendor agreement template provides both parties an area to acknowledge any and all terms in regards to the services the vendor will provide.

SCOPE OF ENGAGEMENT

The Vendor will supply the following goods or services to the client, pursuant to the terms of this vendor agreement:

Source Code License Agreement Template1
(multi-line text field)

PandaTip: Use the template’s text field above to list all goods or services that the vendor will provide to your company.

Payment Terms

The Client will accept invoices for fees due on a monthly basis, and will, upon validation of such fees’ validity, make payment on a net-30 basis.

The Vendor will deal directly with the Client’s accounts payable department regarding all payments.

PandaTip: The Payment Terms section of this template outlines the methods by which the Vendor may bill the Client, and the terms under which your company agrees to pay any invoices related to this vendor agreement.

Representation and Warranties

The Vendor hereby represents that they have the expertise, knowledge and experience needed to provide the goods or services outlined in this vendor agreement.

The vendor agrees to uphold all laws and legal requirements of the state of [Commission.State].

PandaTip: An indemnity clause is crucial to any vendor agreement.

Liability and Indemnification

The Vendor shall indemnify, defend, and hold the Client and its representatives harmless for any loss or damage.

Furthermore, the Client agrees to hold the Vendor harmless against any loss or damage, save in cases of gross misconduct or negligence by the Vendor or its representatives.

Other Terms

Insurance

The Vendor agrees to purchase the necessary insurance during the term of this agreement and upon request shall provide proof of such insurance to the Client.

Failure to Maintain Coverage

In the instance the Vendor should fail to maintain or provide proof of insurance, the Client shall consider such actions to be a breach of this vendor agreement and will be grounds for termination.

PandaTip: This vendor agreement template clearly states that the Vendor is not an employee of the Client, and as such is not entitled to any employment benefits.

Independent Contractor

The Vendor shall be considered an independent contractor. This vendor agreement does not establish an employer/employee relationship between the Client and Vendor, and no such agreement shall be established at any time.

Jurisdiction

This vendor agreement shall be under the jurisdiction of the laws of [Commission.State].
Therefore, any and all legal proceedings shall be conducted in the above state.

Termination

Either party may terminate this vendor agreement by providing written notice to the opposite party within 10 days of the termination requested date.

Upon this vendor agreement’s termination, all unpaid debts up to the point of termination will be due to the Vendor within 30 days.

Entire Understanding

This vendor agreement and any attachments shall be considered the entire agreement and shall constitute the termination of any prior agreements including any written or verbal agreements.

PandaTip: The attorney fees section of this template states that the prevailing party shall have their legal fees reimbursed by the opposite party should any legal proceedings occur related to this vendor agreement.

Attorney Fees

If any legal action occurs the prevailing party shall be entitled to a refund of any and all costs including attorney fees, court fees, and travel fees.

Notices

Any and all notification with regard to this vendor agreement shall be conducted in written form and delivered either in person or via certified mail.

Delays

In the event either party becomes aware of a situation that may delay any portion of this vendor agreement they will be allowed 5 days to provide written notice inclusive of all relevant information to the other party.

PandaTip: This vendor agreement template may be electronically signed by the vendor and client.

SIGNATURE

By signing below, the Vendor acknowledges their understanding of the terms of doing business with the Client, and agrees to abide by these terms at all times.

Vendor Agreement Template