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Vendor Agreement Template

Used 9,112 times

This vendor agreement template can be used by a company to ensure that new vendors are aware of the terms of doing business with their organization.

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Vendor Agreement Template

Prepared for:


Created by:


This agreement by and between [Client.FirstName][Client.LastName] (Client) and [Sender.FirstName][Sender.LastName] (Vendor) shall commence on [Agreement.CreatedDate] will be considered agreed and valid upon signature by both parties.

All activities and services provided by the Vendor will be supervised by the Client’s staff as listed below and will be applicable to the following terms and conditions. 


The scope of engagement portion of this vendor agreement template provides both parties an area to acknowledge any and all terms in regard to the services the vendor will provide.


The Vendor will supply the following goods or services to the client, pursuant to the terms of this vendor agreement:

Payment Terms

The Client will accept invoices for fees due on a monthly basis, and will, upon validation of such fees’ validity, make payment on a net-30 basis.

The Vendor will deal directly with the Client’s accounts payable department regarding all payments.

Representation and Warranties

The Vendor hereby represents that they have the expertise, knowledge and experience needed to provide the goods or services outlined in this vendor agreement.

The vendor agrees to uphold all laws and legal requirements of the state of [Commission.State]

Liability  and Indemnification

The Vendor shall indemnify, defend, and hold the Client and its representatives harmless for any loss or damage.

Furthermore, the Client agrees to hold the Vendor harmless against any loss or damage, save in cases of gross misconduct or negligence by the Vendor or its representatives.PDF page break

Other Terms

The Vendor agrees to purchase the necessary insurance during the term of this agreement and upon request shall provide proof of such insurance to the Client.

Failure to Maintain Coverage

In the instance the Vendor should fail to maintain or provide proof of insurance, the Client shall consider such actions to be a breach of this vendor agreement and will be grounds for termination.

Independent Contractor

The Vendor shall be considered an independent contractor. This vendor agreement does not establish an employer/employee relationship between the Client and Vendor, and no such agreement shall be established at any time.


This vendor agreement shall be under the jurisdiction of the laws of [Commission.State].Therefore, any and all legal proceedings shall be conducted in the above state.


Either party may terminate this vendor agreement by providing written notice to the opposite party within 10 days of the termination requested date.

Upon this vendor agreement’s termination, all unpaid debts up to the point of termination will be due to the Vendor within 30 days.

Entire Understanding

This vendor agreement and any attachments shall be considered the entire agreement and shall constitute the termination of any prior agreements including any written or verbal agreements.

Attorney Fees

If any legal action occurs the prevailing party shall be entitled to a refund of any and all costs including attorney fees, court fees, and travel fees.PDF page break


Any and all notification with regard to this vendor agreement shall be conducted in written form and delivered either in person or via certified mail.


In the event either party becomes aware of a situation that may delay any portion of this vendor agreement they will be allowed 5 days to provide written notice inclusive of all relevant information to the other party.  


By signing below, the Vendor acknowledges their understanding of the terms of doing business with the Client, and agrees to abide by these terms at all times.









Vendor Agreement Template

Used 9,112 times

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