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Cancellation of Lease Agreement Template

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When your lease is up at a rented property, you should always deliver a formal letter announcing that you won’t be renewing or extending your lease agreement. This template can be used for tenants renting any residential or commercial property, including apartments, houses, and offices.

Be certain that the information in this top section of the template is accurate to avoid any miscommunication.

​[Sender.FirstName][Sender.LastName]​

​[Sender.StreetAddress][Sender.City][Sender.State][Sender.PostalCode]​

​[Sender.Phone]​

​[Owner.FirstName][Owner.LastName] ​

​[Owner.StreetAddress][Owner.City][Owner.State][Owner.PostalCode]​

Created Date (MM.DD.YYYY)

To Whom It May Concern,

The purpose of this letter is to serve as a notice of cancellation of my lease agreement. I am currently a tenant at the address listed above under the terms of a lease agreement which expires on [Document.ExpirationDate]. This letter serves as formal notice that I do not intend to extend or renew the lease agreement, and will be vacating the leased property no later than Exit Date.

I hereby formally request a walkthrough of the above listed property with a property manager, owner, or other approved individual. Once the walkthrough has been complete and any deductions have been made, you may forward the balance of my security deposit by mail to the following address:

Sender New Address:

Should you have any questions or need to reach me for any reason, you may do so via phone or email as follows:

​[Sender.Email]​

Sincerely,​

​[Sender.FirstName][Sender.LastName]​

​[Owner.FirstName][Owner.LastName]​

​

MM / DD / YYYY
Signature

​

MM / DD / YYYY
Signature

PROPERTY OWNER/MANAGER: Please sign to indicate your receipt of this cancellation of lease agreement.

You should always conduct a walkthrough with the owner or manager or your leased property or one of their representatives. This ensures that they don’t make frivolous deductions from your security deposit. Be sure to include your new address in the template so that your deposit can be mailed to you.

Requiring the property owner or manager to sign this template ensures that they are aware of your intent to vacate, and encourages them to schedule your walk-through as requested.

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Cancellation of Lease Agreement FAQ

  • The short answer is “yes, but…” Canceling a lease is not synonymous with zero responsibility to pay anything if you cancel. You can break a lease — sometimes without any penalties, other times with non-negotiable financial obligations — for a variety of reasons. If you don’t live in safe conditions, are being evicted by the landlord, can’t afford to pay rent or are moving out of the city or state — these are examples of why leases are broken. Be 100% clear on what your responsibilities will be before you sign any lease agreement.

  • Yes, you can cancel a lease after signing, but the cancellation will only be valid if you have drawn up and signed a lease cancellation agreement beforehand.

  • Keep in mind that, as a prospective tenant, you will most likely be signing a lease agreement already written by the landlord. That said, if you have the option to include cancellation details to the arrangement, begin the letter by mentioning the name, address, and contact details of both parties. Next, type up the letter mentioning the reason(s) for which you may wish to cancel the agreement, along with room for signatures at the bottom.

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Cancellation of Lease Agreement Template

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Are you a tenant planning to leave a rented property? Use this free cancellation of lease template to contact your landlord or agent to notify them of your intention to end your tenancy. It also includes a request for the landlord to conduct a walkthrough of the property and return your deposit. You can also add your new address and contact details.

Use this template — free
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