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Job Quote Template

Created by:

​[Sender.FirstName]​[Sender.LastName]​[Sender.Company]​

​[Sender.StreetAddress]​[Sender.City]​[Sender.Country]​[Sender.PostalCode]​

​[Sender.Phone]​

​[Sender.Email]​

Prepared for:

​[Client.FirstName]​[Client.LastName]​

​[Client.Company]​

​[Client.StreetAddress]​[Client.City]​[Client.Country]​[Client.PostalCode]​

​[Client.Phone]​

​[Client.Email]​

(Insert quote number here) ​

(Insert a date this quote is valid until if applicable)

(Date)

Image 1

Use this Job Quote Template to state the price you will charge for a completed project or services rendered. Remember, a signed quote is legally binding, so triple-check your pricing and make sure you can deliver on what you’re promising.

Spice up your quote by adding your logo above your name and company information. Professional presentation and branding sell! It also helps your quote to stand apart from what could be numerous quotes your potential client is receiving.

Dear (Mr. or Ms.) [Client.LastName]:

Thank you for the opportunity to submit a quotation for this job. Below you'll find the necessary details that have gone into providing you with this quote. We hope it is to your satisfaction and that we will be able to serve you with your project.

Description of work

As discussed, it is agreed that [Sender.Company] will be providing (service description) with the end result of (state final result of services rendered). This project is estimated to begin on (add the estimated project start date here) and completed on (add the estimated project completion date here).

These estimated start and completion dates could change based on when this quote is accepted and based on (the availability of certain materials or factors outside of your control).

Use this section to share a brief yet detailed summary of the specific services you will provide for the client, timing estimates, and anything else relevant to the project that you think should be mentioned upfront. In terms of timing, make sure you hedge your language so that you’re not committing yourself to anything you can’t guarantee you’ll be able to fulfill.

Pricing

The table below details a comprehensive breakdown of the costs associated with this project.

Use PandaDoc’s new and improved pricing table to easily detail the costs you’ll bill the client. Remember, once the client signs the quote, these are the prices you’ll be bound by, so you’ll want to make sure they’re correct.

Name

Price

QTY

Subtotal

Item 1

Description of first item

$35.00

5

$175.00

Item 2

Description of second item

$55.00

1

$55.00

Item 3

Description of third item

$200.00

1

$200.00

Subtotal

$230.00

Discount

-$115.00

Tax

$23.00

Total

$138.00

If you’re a hiring manager or employer, our Job Proposal Template for candidates is a valuable tool.

If you’re billing the client based on the number of hours required to complete the job, you might want to include a statement that clarifies the hours provided in writing are an estimate. Also include that if your client makes changes to the project or requests additional services, then that hourly total could increase and the client would be responsible for payment. Always err on the side of caution and protect yourself with additional details like this!

Terms and conditions

All prices quoted are valid for (number of days) from the date of this quote.

Where you are unsure of any of the information supplied in this quote, please contact us to discuss further and we will explain any element you're unsure of fully.

If you require a further breakdown of any of the costs detailed in this quote, the company will try where possible to clarify further.

You will be billed (state amount or percentage of total) upon acceptance of this quote.

(Amount of percentage of total) will be required prior to (delivery or completion of the project).

You may, without invalidating the contract, request changes in the work within the general scope of the contract consisting of additions, deletions, or other revisions. All such requests shall be in writing signed by both parties.

The price of the change is required in full at the time of signing before work will be started on the change order. If the client does not provide payment, work will be paused until payment is provided in full for the change order. More than one change may be included in a change order as to not have several small payments and contracts to handle, as agreed upon by both parties.

Hidden, concealed, and unforeseeable conditions

For the purpose of this contract, a hidden, concealed, and unforeseeable condition shall mean a condition not readily observable to an experienced (contractor/subcontractor or applicable profession) quoting on this project for the purpose of estimating and performing the work specified within the contents of this agreement.

Any alteration or deviation from the above specifications or any hidden, concealed, and unforeseeable conditions involving the extra cost of material or labor will be executed upon written Change Order for same and will become an extra charge over the sum mentioned in this contract.

Use this space to provide specific details on payment terms such as the schedule that payments should be made and in what amount, any conditions of the quote i.e. pending material costs, and any other relevant details such as notes that have perhaps been verbally agreed to prior to this written quote being completed.

Customizable Job Application Form allows you to gather essential information from applicants, including their qualifications, experience, contact details, and references, streamlining the application process and helping you make informed hiring decisions.

Client approval

Please confirm your acceptance of this quote, including the project description, schedule, and pricing that's been provided by signing below. Note that this quotation is not binding until it's signed.

If you have any questions concerning this quote, please contact [Sender.FirstName]​[Sender.LastName]​[Sender.Company] at either [Sender.Phone] or [Sender.Email]. Please deliver a signed copy of this quote to us via fax/email/mail using the contact details provided.

Thank you for your business!

Quotation prepared by: [Sender.FirstName]​[Sender.LastName]​

Quotation valid until: (Date)

To accept this quotation, sign here:

You’ll receive an email notification when a client signs your freelance quote template using the field below.

​

Signature
MM / DD / YYYY

​[Client.FirstName][Client.LastName]​

​[Client.Company]​

​

Signature
MM / DD / YYYY

​[Sender.FirstName][Sender.LastName]​

​[Sender.Company]​

Useful resources

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Disclaimer

Materials (e.g. templates, educational articles, blog posts and informational content), made available through PandaDoc, including via any integrations, connectors, extensions, plugins, or third-party AI platforms (e.g. ChatGPT, Claude, or similar tools) are for general information purposes only and are provided "as is." These materials do not constitute legal, regulatory, or compliance advice and should not be construed as such. It is your responsibility to ensure materials meet your specific legal requirements. Consult a qualified attorney licensed in your jurisdiction before relying on these materials. PandaDoc disclaims all warranties, express or implied, including fitness for a particular purpose or non-infringement.

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Job Quote Template

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Use this free Job Quote template to reconfirm the proposed job, as well as laying out the services that you can provide.

Use this template — free
Use this template — free

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