If you’re billing the client based on the number of hours required to complete the job, you might want to include a statement that clarifies the hours provided in writing are an estimate. Also include that if your client makes changes to the project or requests additional services, then that hourly total could increase and the client would be responsible for payment. Always err on the side of caution and protect yourself with additional details like this!
Terms and conditions
All prices quoted are valid for (number of days) from the date of this quote.
Where you are unsure of any of the information supplied in this quote, please contact us to discuss further and we will explain any element you're unsure of fully.
If you require a further breakdown of any of the costs detailed in this quote, the company will try where possible to clarify further.
You will be billed (state amount or percentage of total) upon acceptance of this quote.
(Amount of percentage of total) will be required prior to (delivery or completion of the project).
You may, without invalidating the contract, request changes in the work within the general scope of the contract consisting of additions, deletions, or other revisions. All such requests shall be in writing signed by both parties.
The price of the change is required in full at the time of signing before work will be started on the change order. If the client does not provide payment, work will be paused until payment is provided in full for the change order. More than one change may be included in a change order as to not have several small payments and contracts to handle, as agreed upon by both parties.
For the purpose of this contract, a hidden, concealed, and unforeseeable condition shall mean a condition not readily observable to an experienced (contractor/subcontractor or applicable profession) quoting on this project for the purpose of estimating and performing the work specified within the contents of this agreement.
Any alteration or deviation from the above specifications or any hidden, concealed, and unforeseeable conditions involving the extra cost of material or labor will be executed upon written Change Order for same and will become an extra charge over the sum mentioned in this contract.