1. Templates
  2. Employment
  3. Letter of Reprimand Template

Content

Re:
Letter of reprimand
To:
[Employee.FirstName]
[Employee.LastName]
[Employee.Title]
From:
[Supervisor.FirstName]
[Supervisor.LastName]
[Supervisor.Title]
Date:[Document.CreatedDate]

Letter of reprimand template

This letter constitutes an official written reprimand for (explain the performance issue, including the specific company policy or statute it violates in your employee handbook).

(Detail the potential consequences warranted for the violation, up to and including employee termination).

Explain any interventions to date, including verbal warnings, informal counseling, or progressive discipline measures. Be sure to include as much information as possible, including dates and outcomes.

This letter of reprimand serves as an official reminder to you of (detail the responsibilities the employee's role is failing to meet, or other details, like the corporate values that the employee has failed to demonstrate).

Further instances of the behavior outlined above will result in additional disciplinary action, up to and including the possibility of employment termination.

Please read the Acknowledgment of Receipt section below, sign and date where indicated, and return it to [Supervisor.FirstName][Supervisor.LastName] no later than [Date] (insert the date the signed letter must be returned by).
A copy of the signed letter of reprimand will be placed into your personnel file with HR.

Signature

Signature

MM / DD / YYYY

[Supervisor.FirstName][Supervisor.LastName]

Acknowledgment of Receipt:


I, [Employee.FirstName][Employee.LastName], acknowledge receipt of this letter of reprimand. I understand that a copy of this reprimand will be placed in my official personnel file and that I have the right to attach a written rebuttal to the original letter of reprimand.

Signature

Signature

MM / DD / YYYY

[Employee.FirstName][Employee.LastName]

Use template