This receipt book template is designed for small business proprietors to easily track incoming payments in a manner that keeps both their clients and bookkeeper happy.
[COMPANY STREET ADDRESS]
[CITY], [STATE], [ZIP]
hereby acknowledges receipt of payment as indicated below –
Date: [PAYMENT DATE] Receipt No. [RECEIPT NO]
Received from: [PAYEE]
You want to distinguish the payee from the account, because they are not always the same. Using a unique receipt number helps keep track of the receipts.
On the account of (if different from payee): [ACCOUNT REFERENCE]
This will allow matching between the payment and any outstanding balances due or, if this is a pre-payment, will allow credit to be made against any forthcoming invoices.
Amount: [AMOUNT RECEIVED]
Payment Type: [PAYMENT TYPE]
Check Number (if applicable): [CHECK NUMBER]
Indicate whether it was cash, check, credit card, or other type of payment because this will be matched up against other records later.
Reference: [PAYMENT REFERENCE]
Be sure to reference an invoice number, estimate, or any other type of unique reference that will allow the bookkeeper to match this with billings and/or properly categorize the money coming into the business.
Signed by: [PERSON RECEIVING PAYMENT]
This lets you keep track of what person is acknowledging receipt so if there are any questions later, you know who to talk to.
Thank you for your business!
____________________FOR BOOKKEEPER ONLY____________________
Payment received on [PAYMENT DATE] from [PAYEE] for [ACCOUNT REFERENCE]
Amount: [AMOUNT RECEIVED] paid by [PAYMENT TYPE] (Check # [CHECK NUMBER])
Invoice or reference number is [PAYMENT REFERENCE]
For questions, contact [PERSON RECEIVING PAYMENT]
This portion can be printed as a separate page from the information already entered in the receipt itself for bookkeeping purposes, if you choose.