Prepared for:
[Client.FirstName][Client.LastName]
[Client.Company]
Created by:
[Sender.FirstName][Sender.LastName]
[Sender.Company]
It ensures that the services are carried out efficiently and to the client’s satisfaction.
A well-drafted contract helps you avoid any misunderstandings or disputes in the future.
You establish trustworthy communication with a client or service provider.
Creating and finalizing a commercial cleaning contract template increases the security of your cooperation with no one’s rights violated.
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Pressure Washing Proposal Template to outline your pressure washing solutions for various surfaces.
Office Cleaning Proposal Template if you provide commercial and office cleaning services.
Detail all services — you can request a flexible plan and determine its basic conditions or choose particular services.
Enclose billing — attach it in the agreement body or as a separate file, depending on the number and repetitiveness of services from a short-term and long-term perspective.
Set rights and responsibilities — this section lets you make the diligent performance a statement of the project. It can also discuss what measurements are taken if the required services aren’t carefully executed or delayed. It is a mutual responsibility, so protect your rights as a company as well.
In your cleaning contract, you may also highlight how employees and customers shouldn’t/should interact with each other.
Define payment methods — define the agreement’s full/partial refund and discount policy if you provide one.
Write modification — specify what conditions can be altered and when. What’s more, define when such alterations will be considered legally binding.
You can create your free cleaning contract by opening an agreement sample at PandaDoc, customizing its fields, providing the requested details, and sharing it with the other party to e-sign and legally bind it. Include your and the service provider’s names and other contact details, types of services, as well as special conditions like a monetary reward, warranty and other guarantees, cancellation terms, and responsibilities for violating its content.
The signing process of a cleaning contract depends on the type of service requested. If you hire an individual expert, the agreement will be between the sender and the client. If you or you hire a team of specialists, the contract can be signed with the team as a single entity, a registered organization, or with each member of the team individually.
The right cleaning service contract sample is a meaningful tool for a reputation management strategy. From a company’s perspective, it is a good way to attract more customers and show off its efficiency and reliability. In turn, end users can evaluate how credible this or that solution in the market is.
Without a contract, any conflict regulations will become more complicated and tiresome. Download a professional cleaning service contract template on PandaDoc to prevent any issues. Since it is a legally binding contract, it is mutually protective and lets you settle project details most satisfactorily for both parties.
A cleaning contract should include a breakdown of services and their prices, the information about the location, the payment conditions, a cancellation clause, and the parties’ signature. See the cleaning services agreement template on our website for an example.
Disclaimer
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This cleaning services contract is entered into on [Date] between [Sender.Company] (Service Provider) and [Client.Company] (Client), collectively known as the “Parties.”
The Client seeks to obtain facility cleaning services from the Service Provider, who agrees that they are capable and willing to meet all requirements outlined in this cleaning services contract.
The Service Provider agrees to offer the following services during the term of this written contract.
[Type of service] will be performed on an as-needed basis and billed according to the pricing table below.
[Insert Services Pricing Table Here]
This cleaning services contract shall begin on [Agreement.StartDate] and will conclude as of [Agreement.EndDate].
If either party wishes to terminate this cleaning services contract prior to the contract end date, written notice must be provided to the other party.
The Service Provider is in agreement they are not an employee of the Client and will act as an independent contractor for the term of this [Type of service] contract.
The Service Provider agrees to always provide cleaning services to the best of their ability.
The Client shall have the right to, at any time, perform an inspection of the Service Provider’s [Type of service] work.
Should the Client discover any fault or failure during such inspections, they reserve the right to withhold payment until such errors are corrected by the Service Provider.
Upon receipt of a notice of failure or fault from the Client, the Service Provider agrees to fully address and remedy such errors as soon as reasonably possible.
The Service Provider shall perform the above-listed services on an as-needed basis and shall invoice the Client as such.
The Service Provider shall generate a complete invoice for all services rendered every 30 days and submit to the Client in a timely manner.
The Client agrees to pay all invoices associated with this cleaning agreement within 30 days of receipt unless notice of fault or failure to perform allows for delayed payment.
The Client can make payments using the following methods:
Credit Card (Visa or Mastercard only)
Debit Card
Cashier’s Check
Venmo
PayPal
Stripe
Any information or knowledge obtained during the term of this cleaning services contract about the Client is considered confidential.
The Service Provider agrees to keep all information not openly known to the public confidential and private.
Should the Service Provider or its employees’ actions lead to the Client’s confidential information being disclosed to unauthorized parties, the Client shall have the right to seek full remedy in accordance with applicable law.
Upon conclusion of this cleaning service contract either by termination by either party or by completion of the agreed-upon term, all property given to the Service Provider by the Client for the sake of providing [Type of service] shall be returned in the state in which it was given.
This is inclusive of any documentation, keys, and codes given to the Service Provider by the Client. The Client understands and agrees that it is their responsibility to change any keys or codes at the end of the term unless such items were lost or damaged by the Service Provider, at which point the Service Provider is responsible for replacing or otherwise compensating the Client for such loss or damage.
Any and all notifications between the Client and the Service Provider shall be submitted in written form.
Notices may be delivered in person, by email, or by mail via certified letter to the addresses included in this Agreement for the Client and the Service Provider. Both parties understand that they are responsible for notifying one another and modifying this Agreement should either address change.
Each party to this legal document agrees to indemnify and hold the opposite party harmless against all liability or damages without limitation.
The indemnification clause of this cleaning services contract shall survive the termination or conclusion of this agreement and shall remain in effect for a term of 12 months following the conclusion or termination of this contract.
Any and all amendments to this cleaning services contract shall be submitted in writing and signed by both Parties.
No amendment, modification, addition, or extension of this cleaning services contract shall be considered binding unless conducted in the prescribed manner.
This cleaning services contract agreement is based on a fixed period and terms and shall remain as such.
This cleaning services contract may be re-entered upon completion but will not be extended or drawn out by either party past the termination date of [Agreement.EndDate].
Under no term of this legal contract agreement shall the Service Provider subcontract any other individual or agency to complete any [Type of service] included in this contract without prior written consent from the Client.
This article of the cleaning services contract shall not restrict the Service Provider’s ability to hire and retain cleaning professionals of its own to conduct the listed services.
Should the Client sell their interest in the property being serviced to another entity, that entity shall be responsible for adhering to the terms of this cleaning services contract in its entirety and until [Agreement.EndDate].
This cleaning services contract shall constitute the entire agreement and shall replace any and all written or verbal agreements made before this agreement.
Any and all legal manners related to this cleaning services contract shall be subject to jurisdiction in the state of [Client.State].
The Parties agree that in the instance of a disagreement, both parties will seek mediation from a neutral arbitrator before seeking remedy through a court of law.
Should any single term of this contract be held as unenforceable or illegal, the term shall be replaced with a similarly enforceable term.
Upon the replacement or cancellation of any term of this agreement, all remaining terms will remain in full effect.
Both parties agree to all terms and conditions above and will, to their best abilities, fulfill all aspects of this cleaning services contract.
The signatures below indicate complete consent and approval by each party.
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This cleaning services contract template can be used by a facility services provider as a binding contract with new clients.
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