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Office Cleaning Proposal Template


Prepared for:
[Client.Phone] | [Client.Email]

Prepared by:
[Sender.FirstName] [Sender.LastName]
[Sender.Phone] | [Sender.Email]

Nice to Meet You

PandaTip: Treat this section as the most informal of the entire proposal, as if you are talking to the client in a casual manner. Make them feel comfortable with you and what your company will provide. Don’t write too much, but make sure it’s clear who you are and what you intend to do for your client.

cleaning-crewAt [Sender.Company], we are professionals who understand the importance of a clean environment. That’s why we do all the scrubbing, dusting, and polishing so you and your employees can focus on the tasks at hand. Whether you need us on site during office hours or when everyone has left for the day, you can rest assured your workplace is receiving the utmost attention to detail.

[Sender.Company] was founded on the principle of warm, friendly, and efficient service. Our staff knows how to get the job done, and we often exceed the expectations of our clients. We offer a range of services that we believe will fully meet your needs, and no office is too big or small for our skilled and experienced staff.

We look forward to a partnership with [Client.Company] and keeping your office beautiful and spotless everyday.





[Sender.FirstName] [Sender.LastName]

What to Expect

PandaTip: These sections are the bread and butter of the contract, and you don’t want to leave anything up for debate. The worst thing for you and your client is being surprised by something after the contract is signed. So be sure to cover all the steps of the cleaning process here. And this is a good chance to highlight the supplies you use, especially if they are environmentally friendly, which could be a selling point for some clients.

Our Process

janitor[Sender.Company] will perform the following office cleaning services for [Client.Company]: dusting, washing, and polishing of all surfaces; vacuuming of carpets and/or cleaning of non-carpeted flooring; cleaning of all appliances, bathrooms, and food preparation areas; trash collection and removal.

All labor, supervision, materials, and equipment required to perform these tasks will be provided by [Sender.Company] at the approval of [Client.Company].

The terms of this contract shall begin [Start.Date] and continue until the termination of this agreement. [Client.Company] has sole discretion over ending this contract, as well as increasing or decreasing the scope of work, and will notify [Sender.Company] of any changes within [Time.Period].

Frequency of Services

[Client.Company] will set the schedule upon which [Sender.Company] will provide cleaning services:

Monday From [Start.Time] to [End.Time]
Tuesday From [Start.Time] to [End.Time]
Wednesday From [Start.Time] to [End.Time]
Thursday From [Start.Time] to [End.Time]
Friday From [Start.Time] to [End.Time]
Saturday From [Weekend.Start.Time] to [Weekend.End.Time]
Sunday From [Weekend.Start.Time] to [Weekend.End.Time]

Cleaning services will be performed at the offices of [Client.Company]:
[Street.Number] [Street.Name] [City] [State] [ZIP.Code]

Supply List

Cleaning solution Washing windows, surface areas
Polishing solution Applied to specific surfaces, such as wood
Vacuum Cleaning floors, furniture
Mop and cleaning solution Cleaning non-carpeted floors
Plastic bags Collecting refuse such as trash, recycling, composting

Our Guarantee

[Sender.Company] is fully licensed, bonded, and insured to provide professional office cleaning services. Documentation is available upon request.

If [Client.Company] finds any of our services to be unsatisfactory, please contact [Sender.FirstName] [Sender.LastName] within 24 hours and your issues will be mitigated at no additional cost. In the event that a dispute cannot be solved between [Client.Company] and [Sender.Company], both parties agree to enter into arbitration in the State of [State.Arbitration].

[Sender.Company] agrees to observe all holidays of [Client.Company] and perform all services during the agreed upon days and times.

It is the policy of [Sender.Company] that our team of cleaners will not eat in your office, use any of your facilities, answer phones, or give access to outside visitors. Communication between our staff and [Client.Company] employees, if cleaning services are required during business hours, will be limited so as not to distract [Client.Company]’s workers.


Let’s Get Started


The prices quoted herein will remain in effect for the length of this office cleaning contract, unless changes are agreed upon in writing by both parties. Cleaning services will be performed on a month-to-month basis, with payment due at the beginning of each month.

Service Price QTY Subtotal
Cleaning fee/day $70 30 $2100
Supplies used/day $2 30 $60

Total: $2160

The following forms of payment are accepted by [Sender.Company]:


Agreement of Service

By signing below, [Client.Company] and [Sender.Company] agree to all provisions set forth in this proposal. The client has [Time.Period] to cancel this agreement at no cost. If the client elects to cancel after [Time.Period], all outstanding payments must be made upon termination.

[Sender.FirstName] [Sender.LastName] of [Sender.Company] [Client.FirstName] [Client.LastName] of [Client.Company]
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