Office Cleaning Proposal

Prepared for:
[Client.FirstName] [Client.LastName]

Created by:
[Sender.FirstName] [Sender.LastName]
[Sender.Email] [Sender.Phone]

Nice to Meet You


At [Sender.Company], we are professionals who understand the importance of a clean environment. That’s why we do all the scrubbing, dusting, and polishing so you and your employees can focus on the tasks at hand. Whether you need us on site during office hours or when everyone has left for the day, you can rest assured your workplace is receiving the utmost attention to detail.

[Sender.Company] was founded on the principle of warm, friendly, and efficient service. Our staff knows how to get the job done, and we often exceed the expectations of our clients. We offer a range of services that we believe will fully meet your needs, and no office is too big or small for our skilled and experienced staff.

We look forward to a partnership with [Client.Company] and keeping your office beautiful and spotless everyday.



[Sender.FirstName] [Sender.LastName]

What to Expect

[Sender.Company] will perform the following office cleaning services for [Client.Company] : dusting, washing, and polishing of all surfaces; vacuuming of carpets and/or cleaning of non-carpeted flooring; cleaning of all appliances, bathrooms, and food preparation areas; trash collection and removal.

All labor, supervision, materials, and equipment required to perform these tasks will be provided by [Sender.Company] at the approval of [Client.Company] .

The terms of this contract shall begin [Start.Date] and continue until the termination of this agreement. [Client.Company] has sole discretion over ending this contract, as well as increasing or decreasing the scope of work, and will notify [Sender.Company] of any changes within [Time Period] .

Frequency of Services

[Client.Company] will set the schedule upon which [Sender.Company] will provide cleaning services:

Day of Service Service Hours
Monday From [Start Time] to [End Time]
Tuesday From [Start Time] to [End Time]
Wednesday From [Start Time] to [End Time]
Thursday From [Start Time] to [End Time]
Friday From [Start Time] to [End Time]
Saturday From [Weekend Start Time] to [Weekend End Time]
Sunday From [Weekend Start Time] to [Weekend End Time]

Cleaning services will be performed at the offices of [Client.Company] :

[Street Number]
[Street Name]
[ZIP Code]

Supply List

Product Purpose
Cleaning solution Washing windows, surface areas
Polishing solution Applied to specific surfaces, such as wood
Vacuum Cleaning floors, furniture
Mop and cleaning solution Cleaning non-carpeted floors
Plastic bags Collecting refuse such as trash, recycling, composting

Our Guarantee

[Sender.Company] is fully licensed, bonded, and insured to provide professional office cleaning services. Documentation is available upon request.

If [Client.Company] finds any of our services to be unsatisfactory, please
contact [Sender.FirstName] [Sender.LastName] within 24 hours and your issues will be mitigated at no additional cost. In the event that a dispute cannot be solved between [Client.Company] and [Sender.Company] , both parties agree to enter into arbitration in the State of [State Arbitration] .

[Sender.Company] agrees to observe all holidays of [Client.Company] and perform all services during the agreed upon days and times.

It is the policy of [Sender.Company] that our team of cleaners will not eat in your office, use any of your facilities, answer phones, or give access to outside visitors. Communication between our staff
and [Client.Company] employees, if cleaning services are required during business hours, will be limited so as not to distract [Client.Company] ‘s workers.


The prices quoted herein will remain in effect for the length of this office cleaning contract, unless changes are agreed upon in writing by both parties. Cleaning services will be performed on a month-to-month basis, with payment due at the beginning of each month.

Type of Service Price QTY Subtotal
Cleaning Fee/day $70.00 30 $2100.00
Supplies Used/Day
Cleaning products
Cleaning supplies
$2.00 30 $60.00
Subtotal $2160.00
Tax $162.00
Total $2322.00

Agreement of Service

By signing below, [Client.Company] and [Sender.Company] agree to all provisions set forth in this proposal. The client has [Time Period] to cancel this agreement at no cost. If the client elects to cancel after [Time Period] , all outstanding payments must be made upon termination.




[Sender.FirstName] [Sender.LastName]




[Client.FirstName] [Client.LastName]

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