What is included in an office cleaning proposal?

<span data-sheets-value="{"1":2,"2":"An office cleaning proposal includes an introduction to the company, the office location, its description (including floor cleaning materials), the scope of work that the cleaning company will perform, the price for each service, the payment conditions, the contract duration, a termination clause, and the parties' signatures."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">An office cleaning proposal includes an introduction to the company, the office location, its description (including floor cleaning materials), the scope of work that the cleaning company will perform, the price for each service, the payment conditions, the contract duration, a termination clause, and the parties’ signatures.

How do you quote a cleaning job?

<span data-sheets-value="{"1":2,"2":"To quote a cleaning job, break it down into separate services and put a price on each one. This includes overhead expenses like taxes, materials, and travel, unless they are included in the prices for the services. The actual document also has other elements and clauses; see the answer to the previous question for details."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">To quote a cleaning job, break it down into separate services and put a price on each one. This includes overhead expenses like taxes, materials, and travel, unless they are included in the prices for the services. The actual document also has other elements and clauses; see the answer to the previous question for details.

How do I write a cleaning proposal with Pandadoc?

<span data-sheets-value="{"1":2,"2":"Writing a cleaning proposal with PandaDoc is one of the simplest things there is. Open the cleaning proposal template, fill in the specifics (e.g. the location and the price), sign it with a legally binding esignature, and send to your prospective client. They can sign it as well, and you will have a legal document on your hands."}" data-sheets-userformat="{"2":1325825,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8,"21":0,"23":1}" data-sheets-textstyleruns="{"1":0}{"1":91,"2":{"2":{"1":2,"2":0},"9":0}}{"1":117}">Writing a cleaning proposal with PandaDoc is one of the simplest things there is. Open the cleaning proposal template, fill in the specifics (e.g. the location and the price), sign it with a legally binding e-signature, and send to your prospective client. They can sign it as well, and you will have a legal document on your hands.

How should you write a cleaning proposal?

An office cleaning proposal is one of the important documents you’ll need when discussing cleaning services with potential clients. To know how to write a cleaning services proposal, use this template as an example. You can also customize it into a Word doc or a PDF file.

Office Cleaning Proposal

Prepared by:

[Sender.FirstName][Sender.LastName][Sender.Company]

Prepared for:

[Client.FirstName][Client.LastName][Client.Company]

Cover Letter

At [Sender.Company], we are an office cleaning agency and understand the importance of a tidy workspace. That’s why we do all the scrubbing, dusting, and polishing so you and your employees can focus on the tasks at hand with immaculate office surroundings.

Whether you need our cleaning company's services on-site during office hours or when everyone has left for the day, you can rest assured your workplace will receive the utmost attention to detail.

[Sender.Company] was founded on the principles of warm, friendly, efficient service. Our staff knows how to get the job done, and we strive to excel in our field. With our range of services — and some great testimonials for reference — we believe that your needs can be fully met. No office is too big or small for our skilled and experienced staff.

With this commercial cleaning proposal letter, we look forward to a partnership with [Client.Company], and to keeping your office beautiful and spotless every day.

Sincerely,

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName]

[Sender.Company]

About Us

[Sender.Company]’s journey started with a humble beginning, when (Name of CEO) only had (Amount) dollars to their name, and a vision that was bigger than life itself. See, they loved to clean — they found peace in creating a safe and warm environment, like an old-fashioned Marie Kondo.

To them, cleaning was not an activity or a chore. Rather, it was a state of mind, an emotion, a feeling. And they wanted to emulate that feeling toward everyone, so that others, too, could relish in that clean state of mind. To make this vision come to life, (Name of CEO) personally interviews our service partners to see if they identify with the same philosophy of cleaning.

The reason why (Name of CEO) chose to focus on offices and commercial spaces is because we realized that offices, more than other spaces, need a clean, bright, and well-kept atmosphere to function. That said, we often work in residential areas as well.

With over (Number)+ years in the industry, we’re now an acknowledged industry leader, and we’re always looking to move forward in our journey, so that we can share this mission of a clean space with everyone. And, perhaps, who knows, we might have a Netflix series to ourselves one day, just like Marie Kondo!

Meet The Team

(Name of Employee)

Company CEO

(Name of Employee) began their journey into this industry with little capital, but a huge vision. They wanted to provide affordable services to offices, residences, and commercial locations so that a well-kept atmosphere does not become an expensive task for anybody. They carry this philosophy with them wherever they go. (Name of Employee)’s current goal is to reach (Number)+ (Cities or Counties or States) by the end of the year.

(Name of Employee)

Account Manager

(Name of Employee) has been associated with [Sender.Company] ever since its inception. They were the mastermind behind many of the company’s executive decisions, and have always been a beloved member. At the present moment, (Name of Employee) has taken a client-facing role, always ensuring they are well informed of all of our client’s needs —- so that they can deliver on them spotlessly (pun intended).

(Name of Employee)

Service Partner

(Name of Employee) began working with [Sender.Company] within the past two years, and has quickly become every client’s favorite partner. Much like (Name of Company CEO), (Name of Employee) believes that a well-kept atmosphere is one of the essential things we need as human beings.

(Name of Employee)

Service Partner

Meet (Name of Employee) — they’re a team player, a dedicated employee, and a reliable professional. (Name of Employee) is one of the best assets [Sender.Company] has, and that’s mainly because of their go-getter attitude, and their larger-than-life personality. Not only is (Name of Employee) a highly-regarded professional in our industry, but (fun fact!) they’re also a part-time, stand-up comedian!

What to Expect With This Collaboration

[Sender.Company] will perform the following office cleaning services for [Client.Company]: dusting, cleaning, and polishing of all surfaces; vacuuming of carpets and/or cleaning of non-carpeted flooring; cleaning of all appliances, bathrooms, and food preparation areas; trash collection and removal.

All labor, supervision, materials, and equipment required to perform these tasks will be provided by [Sender.Company], at the approval of [Client.Company].

The terms of this contract shall begin (Insert Date), and continue until the termination of this agreement. [Client.Company] has sole discretion over ending this contract, as well as increasing or decreasing the scope of work, and will notify of any changes within (Time Period).

Frequency of Services

[Client.Company] will set the schedule upon which [Sender.Company] will provide commercial cleaning services:

DAY OF SERVICE	SERVICE HOURS
Monday	From (Weekday Start Time) to (Weekday End Time)
Tuesday	From (Weekday Start Time) to (Weekday End Time)
Wednesday	From (Weekday Start Time) to (Weekday End Time)
Thursday	From (Weekday Start Time) to (Weekday End Time)
Friday	From (Weekday Start Time) to (Weekday End Time)
Saturday	From (Weekday Start Time) to (Weekday End Time)
Sunday	From (Weekday Start Time) to (Weekday End Time)

Cleaning services will be performed at the offices of [Client.Company]: (Client.StreetAddress), (Client.City), (Client.State), (Client.PostalCode)

Our Services

We will undertake the following tasks on your premises:

Service	Description
Commercial Space Cleaning	Tackling all floor, furniture, and window cleaning tasks. Dry cleaning curtains, cushions, and other textiles. Polishing tiles, flooring, and woodwork.
Warehouse Cleaning	Cleaning large non-carpeted floors that house tall racks, industrial equipment, and servers.

Pest Control	Removal of ants, bedbugs, ticks, fleas, and other critters from the reception area, lobby, elevators, and cubicles.
Janitorial Services	Sanitation of all workspaces, common areas, break rooms and restrooms using environmentally sound chemicals and the best-in-class equipment.

Additional Services

If you wish to explore other office cleaning options, here are a few additional services we offer that you can take advantage of.

1. Deep Cleaning

Deep cleaning is one service we recommend every client get at a few times a year. If a well-kept space is important to you, then you should look below surface level to truly unearth all the grime and dust that settles, and bid it goodbye forever (until, of course, you’re in need of a new deep cleaning service — roughly every three to four months is our recommendation).

2. Polishing

Every so often, your furniture loses the shine that it came with. To make your furniture and all your office come alive once again, we offer polishing services. However, please note that we will need your office empty for a set amount of hours (depending on the size of your space) so that we can complete the task safely.

3. Maintenance

When it comes to cleaning, maintenance is a big part of the mix. We often focus on surface level cleaning. Other, equally important things might be missed and need attention from time to time, such as A/C units that need upkeep, filters that need replacing, or detailing certain machines so that they remain operating at full capacity. With this service, you ensure you maintain all the nitty-gritty of your office.

4. Organization

Planning to shift into a new office and want help setting up? Fret not, we’ve got you covered! [Sender.Company] specializes in helping you set up books, machinery, documents, furniture, etc., into the required spaces. Just let us know a few days in advance, and we’ll ensure your brand new office is ready to roll even before you step foot into it.

Supply List

We care about your employees’ and our environment’s health. Hence, we procure our own eco-friendly, high-quality, and odor-free cleaning products to ensure a sparkling finish with peace of mind you can enjoy.

Below is a tentative list of products and equipment [Sender.Company] will be using for commercial space cleaning. This list may be changed depending on the requirements and availability of the products, with prior written consent from [Client.Company].

Product/Equipment	Purpose
Cleaning solution	Washing windows and other surfaces
Polishing solution	Regaining the shine of furniture, tiles, and other decors
Vacuum cleaner	Getting rid of dust from floors, furniture, and thorough carpet cleaning
Mopping solution	Cleaning non-carpeted floors
Plastic bags	Collecting trash for discarding, recycling, composting

Our Guarantee/Quality Assurance

[Sender.Company] is fully licensed, bonded, and insured to provide professional office cleaning services. Documentation is available upon request.

If [Client.Company] finds any of our cleaning jobs to be unsatisfactory, please contact [Sender.FirstName][Sender.LastName] within 24 hours, and your issues will be mitigated at no additional cost.

In the event that a dispute cannot be solved between [Client.Company] and [Sender.Company], both parties agree to enter into arbitration in the State of (Name).[Sender.Company] agrees to observe all holidays of [Client.Company] and perform all services during the agreed upon days and times.

It is the policy of [Sender.Company] that our team of cleaners will not eat in your office, use any of your facilities, answer phones, or give access to outside visitors. Communication between our staff and [Client.Company] employees, if cleaning services are required during business hours, will be limited so as not to distract [Client.Company]’s workers.

Testimonials

“We hired [Sender.Company] to come in for a scheduled deep cleaning of our office, and we cannot stress this enough: we were thoroughly impressed. Their attention to detail is fabulous, and they’re really dedicated to creating a clean environment. At the rates they offer their services, it’s practically a steal!”

“[Sender.Company] came from a recommendation, and I routinely thank the person who referred the company to me for cleaning. The list of what I like about them is probably three miles long. They’re punctual, dedicated, great at what they do, and professional. And the prices they offer are just a cherry on top. Highly recommended!”

(Client.FirstName) (Client.LastName) (Client.Role) (Client.Company)

“We hired [Sender.Company] to come in for a scheduled deep cleaning of our office, and we cannot stress this enough: we were thoroughly impressed. Their attention to detail is fabulous, and they’re really dedicated to creating a clean environment. At the rates they offer their services, it’s practically a steal!”

(Client.FirstName) (Client.LastName) (Client.Role) (Client.Company)

“[Sender.Company] came from a recommendation, and I routinely thank the person who referred the company to me for cleaning. The list of what I like about them is probably three miles long. They’re punctual, dedicated, great at what they do, and professional. And the prices they offer are just a cherry on top. Highly recommended!”

(Client.FirstName) (Client.LastName) (Client.Role) (Client.Company)

Pricing

The price quote herein will remain in effect for the length of this office cleaning contract, unless changes are agreed upon in writing by both parties. Cleaning services will be performed on a month-to-month basis, with payment due at the beginning of each month. All payments should be made payable by check or credit card.

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Terms and Conditions

[Client.Company] and [Sender.Company] are entering into an agreement for the term of (Number) months.
If either party wishes to terminate the agreement, they must inform the other party at least (Number) days in advance; failing to do so will result in a penalty.
For any disputes between both parties, they may seek remedy under the laws of (Sender.State).
If [Client.Company] fails to pay on time (ergo, after 30 days since the invoice has been shared), they will be liable to pay a late fee, amounting to no more than 10% of the total invoice.
[Sender.Company], may, at its own discretion, change the pricing of the services once the contract period ends. If [Client.Company] wishes to renew the contract, they must agree to renewed pricing terms.
[Sender.Company] is not liable for any damages or missing items from [Client.Company]’s premises.

Agreement of Service

By applying a digital signature below, [Client.Company] and [Sender.Company] agree to the payment details and all provisions set forth in this cleaning service proposal. The client has (Time Period) to cancel this agreement at no cost. If the client elects to cancel after (Time Period), all outstanding payments must be made upon termination.

Signature

MM / DD / YYYY

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName][Sender.Company]

[Client.FirstName][Client.LastName][Client.Company]

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00