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Architecture Firm Proposal Template


Prepared for:

Prepared by:
[Sender.FirstName] [Sender.LastName]
[Sender.Address] | [Sender.PhoneNumber]

PandaTip: Use this section to introduce your firm, and tell potential clients about your specialties and values. You can also highlight any notable awards, press mentions, and/or certifications here.

Dear [Client.FirstName] [Client.LastName],

Thank you for considering [Sender.Name] for your architectural needs. We believe that great architecture fits both your lifestyle and your personal style. You know what you like and what you don’t like, and we know how to make your vision into a reality.

With more than [years in business] years’ experience managing projects from the initial design phase to completion, we’ve learned how to create innovative structures and enjoyable experiences for our clients. We work with contractors and subcontractors to make sure your project is completed on time, and done the right way.

We look forward to learning more about your vision for your project, and working together to create something you’ll absolutely love.





[Sender.FirstName] [Sender.LastName]

Our Work
     Phase 1: Schematic Design
     Phase 2: Design Development
     Phase 3: Pricing & Hiring
     Phase 4: Construction Documents
     Phase 5: Construction Administration
Schedule of Fees
Terms & Conditions
Next Steps

Our Work

PandaTip: Use this section to talk about some of your most successful projects. Highlight the ways in which you personalize your designs and listen to what your clients want from their spaces. You can also swap out descriptions of your previous projects for testimonials from former clients.

At [Sender.Company], we take pride in every project we’re a part of. Here’s a look at some of our work for previous clients. You can view more project details and work samples at [Sender.Website].

old-homeFor this exterior home renovation, we kept the original look and feel of the home in mind and worked to keep its original charm and character intact, while making structural repairs and improvements.




modern-bedroomThese homeowners wanted a master bedroom suite added to their existing home. We made it cohesive with the rest of their home with moldings and hardwood flooring, and included large windows so they could take in the view of the park they enjoy so much.



modern-living-roomThese homeowners wanted an open-concept, modern living room where they could enjoy views of their property. We created a design with a wall of windows and plenty of living space to give them everything they asked for.



PandaTip: This section is where you can outline your process in detail. Include as many specifics as possible in order to manage potential clients’ expectations, and make the timetable as accurate as possible.

In order to ensure superior communication during all phases of the project, we propose working in the following phases:

Phase 1: Schematic Design

This is the phase where we sit down and discuss all of the needs and wants you have for your project. We’ll work together to develop a checklist of the things you need for your space, which will be used to come up with the design for your project.

We’ll also take all of the necessary measurements to start drafting, and ask any questions about your space that could affect our design.

Once we’ve gathered all of the necessary information, we’ll create schematic drawings and review them with you in person. Tell us what you like and don’t like about the overall direction of the design.


Phase 2: Design Development

Now that we have an idea of what you think about the basic direction of the design, it’s time to add some details. We’ll take your feedback and come back to you with revised, more detailed drawings that we’ll review together, in person.

Phase 3: Pricing & Hiring

During this phase, we’ll create floor plans, 3D renderings, and a narrative that outline the scope and details of your project. We’ll also assist with contractor selection by detailing what items need to be included in estimates, so that you can compare estimates fairly.

Phase 4: Construction Documents

Now that you have estimates from all necessary parties and more detailed pricing information, we’ll work together to create a final design that works with your budget and your wish list. Once the design is finalized, we’ll get to work creating and procuring any necessary documents and permits in accordance with area building codes and zoning ordinances.

Phase 5: Construction Administration

We’ll be your project manager, coordinating with contractors and subcontractors and keeping everything on track until your project is completed. From interpreting construction documents to making final materials choices, we’ll ensure that your project stays on schedule, on budget, and keeps with your vision.

PhaseTentative Timeline
1 (SD)3 weeks
2 (DD)1 week
3 (Pricing & Hiring)2 weeks
4 (CD)4 weeks
5 (Construction Administration)5 weeks

Schedule of Fees

Initial payment

Due at contract signing

Design payment

Due when complete pricing package is delivered

Final payment

Due when project is completed


Total: $14,000

Terms & Conditions

1. The initial intake meeting between the architect and client will occur within seven business days of signing this proposal.

2. The architect will provide an initial plan and schematic drawings within seven business days of the initial meeting with the client.

3. After the client has approved the initial design, the architect will create detailed design specifications and plans for the project.

4. The architect will ensure that all laws and regulations are followed and necessary permits are secured.

5. Upon acceptance of this proposal, the architect will provide a detailed contract to the client. The client will then have 10 business days to review.

Next Steps

PandaTip: Make sure to include clear, accurate information about your firm’s process here, so that potential clients know exactly how to proceed and what comes after they accept your proposal.

Thank you for reviewing this proposal. We hope you found it informative and useful. Feel free to contact us with any questions or concerns you may have — we’re here to help, and always enjoy talking with potential clients. We look forward to working together to develop a structure that brings your vision to life.

Please sign below to accept this proposal, and let’s get to work!

[Sender.FirstName] [Sender.LastName] of [Sender.Company][Client.FirstName] [Client.LastName] of [Client.Company]
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