Budget Proposal Template

The following are necessary cost elements we envision for the Project:

1. Direct costs or labor

2. Indirect costs

3. Equipment and materials

4. Travel and misc. expenses

Direct Labor

This breakdown of direct costs or labor shows the number of payroll personnel (such as contractors, employees, and freelancers) who would be working for [Project.Name]​.

Justification: (provide the rationale behind the request for these resources).

TRAVEL & MISC. EXPENSES

Justification: (provide the rationale behind the request for these resources, and who would be using them).

Equipment & Materials

Justification: (provide the rationale behind the request for these resources).

COST SUMMARY

Given the above, the total cost for the Project is estimated as follows:

This budget was developed by [Sender.FirstName][Sender.LastName] with input from the broader team (add a description of the broader team that supported this estimate).

By my signature below, I hereby certify that this Budget Proposal reflects my best estimate of the true and necessary costs for the Project, and the information provided herein is accurate, complete, and current as of the date of my signature below.

If you accept this proposal, please email [Sender.FirstName][Sender.LastName], [Sender.Title] of [Sender.Company], at [Sender.Email].

1. The Direct Cost Clause

​[Client.Company] understands that there’s a possibility that the project may, at any time, require extra personnel, equipment, travel, materials, or labor. As such, [Sender.Company] may put in a request to approve the extra costs, while also providing justifications behind these costs. If agreed by [Client.Company] or any of its authorized personnel, they are requested to compensate [Sender.Company] for the expenses within 30 days. However, if not approved, the project may fall short or would be associated with certain risks that [Client.Company] agrees to take liability of, if they could’ve been averted with the requested extra costs.

2. Expenses for Travel

​[Sender.Company] and their personnel will need to travel as much as is appropriate and necessary in the course of performing their responsibilities. All reasonable use of transportation, as well as other expenditures incurred by [Sender.Company] in fulfilling their responsibilities subject to the terms (in conformance with the deliverable and expectations set in the proposal and its subsequent agreement), would be compensated by [Client.Company] once expense reports and supporting documents in full compliance with [Client.Company]’s standard practice procedures are submitted. These expenses are to be reimbursed within 7 days after submission of the expense reports and documents.

3. Costs of Equipment

Industrial equipment expenditures will be authorized only if utilized entirely for [Project.Name], or leasing and shipping activities undertaken by [Sender.Company] to complete the project. Machinery expenses must be calculated using genuine receipt values or, if possessed, the most recent iteration of any of the relevant costs must be used for evaluation.

4. Budget and Cost Breakdown

With respect to the modifications, the [Sender.Company] must provide

(i) a thorough analysis of the cost of completing the Advancements ("Cost Overview") no more than ten weeks before any of the financing deadline; as well as

(ii) a list of supplies and timeframe of expenditures of all expenditures envisioned by [Sender.Company] to complete these Advancements.

5. Total Project Cost

While [Sender.Company] agrees to undertake, execute, and deliver the project in a smooth and efficient manner within the request deadline (unless if both parties agree to another deadline), the [Client.Company] agrees to pay the total cost of the project in accordance with the provisions and circumstances of the agreement.

Unless otherwise specified and agreed upon by both parties, an advance 50% of the budget amount must be paid before beginning the project, and the remaining 50% must be paid once the project has been delivered. Once the project has been handed over to the client, they shall make the payment to [Sender.Company] no later than 30 days after completion and acceptance. If any delay is caused on their end, [Client.Company] shall be liable to pay a late fee of 3% of the total amount, accruing monthly, until the total amount owed is satified.

6. Supplementary Documentation

To undertake the project, [Sender.Company] may ask [Client.Company] for supplementary documentation to understand [Client.Company]’s industry, market, audience, customer pain points, initiatives, company structure, public image, campaign results, and other such factors.

7. Confidentiality

The reader understands and agrees that the information revealed in the document is to be treated as confidential and exclusive to [Sender.Company]. [Client.Company] and all its associates will keep it private, use it exclusively for the goals of the Project, and reveal it only to the necessary staff or contractors who have a specific need to know. Unless given explicit prior permission, [Client.Company] shall not divulge, disseminate, and otherwise expose any of the confidential information in [Sender.Company]’s possession to any third-party entity.

To indicate your acceptance of the proposal and the subsequent agreement, please sign the space below.