Budget Proposal Template

[PROJECT NAME]

[DATE]

This Budget Proposal provides necessary costs associated with the above named project (the “Project”) which we would like to pursue due to [IDENTIFIED REASONS]. Costs for the Project have been itemized in this Budget Proposal below and justification has been provided for each cost element. Should you have any questions related to this Budget Proposal, please don’t hesitate to contact the undersigned.

  1. PROJECT DESCRIPTION.

PandaTip: Provide a general overview of the Project here. What is it, and why is it important? If this is a budget for staff or internal resources, feel free to modify the language in this template accordingly.

  1. PERIOD OF PERFORMANCE.

The budget set forth in this Budget Proposal covers the period of performance for the project or [NUMBER] months of effort.

PandaTip: If this is an internal budget for a department or other expense, your manager may want a 12 month budget based on the company fiscal year.

  1. COST ELEMENTS.

The following are necessary cost elements of the Project:

    1. Direct Labor

PandaTip: By “Burdened Hourly Rate” we mean the cost rate to the company plus any fringe, overhead and/or general & administrative expense (G&A) markup (excluding profit).

Title or Labor Category

Name of Contractor or Employee

Contractor or Employee?

Burdened Hourly Rate

Number of Hours

Amount Requested

[TITLE]

[NAME]

Contractor

[$$]

[##]

[$$]

 Subtotal –

[$$]

Total –

[$$]

Justification:

PandaTip: In this space, you will want to provide the rationale behind the request for these resources. What are they needed for?

    1. Equipment & Materials

PandaTip: “Extended Price” means “Quantity” x “Unit Price”.

Item Description

Quantity

Unit Price

Extended Price

[ITEM DESCRIPTION]

[##]

[$$]

[$$]

 Subtotal –

[$$]

Total –

[$$]

Justification:

PandaTip: How will this equipment be used in the Project?

    1. Travel & Misc. Expenses

PandaTip: Under “Expense Type” state whether it is travel or other miscellaneous expense like shipping or postage. In the description, if for travel, provide the location and number of days.

Expense Type

Description

Total Estimated Cost

[EXPENSE TYPE]

[DESCRIPTION]

[$$]

 Subtotal –

[$$]

Total –

[$$]

Justification:

  1. COST SUMMARY.

Given the above, the total cost for the Project is estimated as follows:

Cost Element

Total Estimated Cost

Direct Labor

[$$]

Equipment & Materials

[$$]

Travel & Misc.

[$$]

 Subtotal –

[$$]

Total –

[$$]

This budget was developed by [NAME] with input from the broader Provide description of the broader team that supported this estimate. By my signature below, I hereby certify that this Budget Proposal reflects my best estimate of the true and necessary costs for the Project, and the information provided herein is accurate, complete and current as of the date of my signature below.

[COMPANY NAME]

_________________________________    ______________

[NAME], [TITLE]                                               DATE

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