Construction Proposal Template

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Construction Proposal Template

Prepared by:[Sender.FirstName][Sender.LastName]​ ​[Sender.Company]

Prepared for:[Client.FirstName][Client.LastName]


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Business Plan for (YourBusinessNameHere)

About Us

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With a rich history spanning over (Number of Years in Business) years, [Sender.Company]​ have earned an impeccable reputation for delivering excellence in construction services. Our mission is to provide clients with innovative, cost-effective, and timely solutions for their construction needs.

We take immense pride in our team of highly skilled and certified professionals, comprising engineers, architects, project managers, and skilled laborers, all committed to upholding the highest standards of quality and safety.

Our track record boasts a portfolio of successfully completed projects encompassing residential, commercial, industrial, and institutional construction, each exemplifying our unwavering commitment to precision and client satisfaction.

Project Overview

Project Name and Location

The project herein referred to as (Project Name) shall be located at (Project Location). The esteemed client for this project is [Client.FirstName][Client.LastName], with a principal place of business at [Client.StreetAddress][Client.City][Client.State][Client.PostalCode]. All official communications shall be directed to [Client.Email], [Client.Phone], including but not limited to any notices, approvals, or inquiries.

Project Description

The scope of work shall encompass (Provide a Detailed Description of the Project Scope, which may include architectural, structural, and other technical specifications).

Project Objectives

The work undertaken by [Sender.Company] shall align with the following project objective:

  • (Insert Objective 1)

  • (Insert Objective 2)

  • (Add additional objectives as needed)

Permits and Regulations

The contractor [Sender.Company] shall ensure compliance with all applicable laws, regulations, building codes, and permitting requirements. (Specify whether the Contractor or the Client is responsible for obtaining permits).

Scope of Work

Work Description

To fulfill the objective of this project, (Name of Project) [Sender.Company] shall undertake the following work, including but not limited to:

(Detailed description of tasks, activities, and deliverables, presented clearly and specifically).

Project Phases and Milestones

The project (Name of Project) shall be executed in the following phases and milestones, with corresponding start and completion dates:

  • Phase 1: (Insert Phase 1 Description)

  • Start Date: (Insert Start Date)

  • Completion Date: (Insert Completion Date)

(Add additional phases and milestones as required).

Materials and Equipment

This project (Name of Project) requires the use of specific materials, equipment, and technology in accordance with industry standards and specifications. Detailed requirements are as follows:

  • Materials: (List materials and specifications)

  • Equipment: (List equipment and specifications)

Labor Requirements

The work input to fulfill this project (Name of Project) necessitates a workforce comprising skilled laborers, professionals, and subcontractors, including:

  • (Specify the number and qualifications of laborers)

  • (Identify any subcontractors or specialized trades)

Safety Measures

Safety protocols and measures shall be strictly adhered to throughout the project. It is the contractual responsibility of [Sender.Company]​ to ensure there is a secure work environment for all personnel involved.

Quality Control

Stringent quality control processes and inspections shall be implemented by (Name Party Involved in Quality Control) to maintain the highest construction standards and compliance with contractual requirements.

Change Orders

Any project changes shall be documented per a change of order agreement agreed upon by both parties in writing and signed by both parties as well.


The scope of work for this project (Project Name) does not encompass (Specify any work or responsibilities that are expressly excluded from this proposal).

Penalties and Delays

The proposal includes provisions for addressing project delays, including potential penalties and extensions of the project timeline. Parties agree to adhere to the outlined terms in case of disputes that necessitate penalties and delays.

Legal Compliance

The scope of work in this project shall adhere to all relevant laws, regulations, building codes, and industry standards.

Cost Estimate

Detailed Cost Breakdown

This section, henceforth referred to as the "Cost Estimate," provides a comprehensive breakdown of all financial considerations associated with the proposed construction project ("Project"). The cost elements are delineated as follows:

Labor Costs

The anticipated labor costs associated with the project shall be calculated in accordance with hourly wage rates for various categories of workers. This totals to (Enter Amount).

Materials Costs

The materials required for the Project shall be procured from reputable suppliers at a cost of (Enter Amount).

Equipment Costs

Equipment usage, if applicable, shall be billed at the rate of (Enter Amount) based on hours of utilization. These rates include depreciation, maintenance, and operational expenses.

Permit Fees

The estimated fees for permits, licenses, and regulatory compliance for this project are (Enter Amount), and any additional costs incurred due to changes or amendments to permits shall be the responsibility of the client.

Contingency Allowance

A contingency allowance of (Specify Percentage) percent of the total estimated costs shall be included in the project's budget to account for unforeseen expenses or variations in quantities.


All applicable taxes, duties, and levies associated with the project shall be computed in accordance with relevant laws and regulations.

Markup or Profit Margin

The cost estimate includes a markup of (Specify Percentage) percent, which represents the contractor's anticipated profit margin for the project.

Payment Schedule

The payment schedule shall be structured as follows:

The client shall make an initial payment of (Specify Amount) upon execution of the construction contract.

The client shall make progress payments with payment amounts and milestones aligned with project phases.

The client shall make a final payment of a (Enter Amount) upon the completion of the project.

Insurance and Indemnification

The insurance and indemnification clause sets the bedrock for conflict resolution. As such, it should be detailed and unambiguous.

Insurance Requirements

(a) The contractor shall maintain, at its own expense, comprehensive insurance coverage during the entire duration of the construction project. Such insurance coverage shall include, but not be limited to:

(i) Commercial general liability insurance with a minimum limit of (Enter Amount) per occurrence and (Enter Amount) in the aggregate, covering bodily injury, property damage, products-completed operations liability, and personal and advertising injury.

(ii) Workers' compensation insurance, as required by applicable laws, including employer's liability insurance with a minimum limit of (Enter Amount).

(iii) Automobile liability insurance covering all owned, non-owned, and hired vehicles with a minimum limit of (Enter Amount) per accident.

(iv) Contractor's pollution liability Insurance with a minimum limit of (Enter Amount), specifically covering pollution or environmental liabilities arising from the construction project.

(b) The client shall be named as an additional insured on all of the contractor's insurance policies referenced above. Certificates of insurance evidencing such coverage shall be furnished to the Client prior to the commencement of any work.


(a) The contractor shall indemnify, defend, and hold harmless the client, its officers, agents, and employees from and against any and all claims, demands, actions, liabilities, losses, damages, costs, and expenses (including reasonable attorney's fees) arising out of or in connection with the construction project, to the fullest extent permitted by law.

(b) The contractor's obligation to indemnify shall include, but not be limited to, claims or liabilities arising from bodily injury, death, property damage, or environmental contamination, regardless of whether such claims are caused in whole or in part by the negligence or fault of the client, its agents, or employees.

Notification and Claims Handling

The contractor shall promptly notify the client of any claims or occurrences that may give rise to a claim under its insurance policies. The contractor shall cooperate fully with the client to investigate and handle any claims.

Compliance With Laws

All insurance coverage shall be in compliance with applicable federal, state, and local laws and regulations. In the event of any changes in insurance requirements during the course of the construction project, the contractor shall promptly adjust its coverage to ensure continued compliance.







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