Photography Proposal

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Cover Letter

Cover Letter

Hi [Client.FirstName],

It was great meeting you the other day and thank you for considering [Sender.Company] or your photography needs. I’m confident that I can deliver exactly what you are looking for within a reasonable budget.

This is a photography proposal outlining my service options and pricing. Should you have any questions, please don’t hesitate to contact me.



Photography Portfolio

You can expect only the most professional behavior and results from my photography services. I have been a professional photographer and run a photography business for [Number of years] years and will deliver only the highest-quality photographs.

I’m passionate about my work as well as my client’s satisfaction and will go above and beyond to produce the best photos! I specialize in all types of photography work, including personal photo sessions and corporate photography, ensuring that your pictures make a great first impression.

Feel free to view similar work I have done here: insert link to portfolio here

Photography Portfolio

Project Description

[Client.FirstName][Client.LastName] s in need of high-quality, professional photographs of [Event] on [Event date]. Per our initial discussion, we have agreed upon the following:

  1. [Sender.FirstName] will show up at [Event] at [Event time].
  2. [Sender.FirstName] is expected to remain at [Event] for [Number of hours].
  3. [Client.FirstName][Client.LastName] has also requested the following specific images:

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Image description

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What You Can Expect

Here’s what you can expect and need to do in preparation for [Event] :

Be Prepared!

Just as you expect me to be professional and prepared for your photography project, I expect the same from you. Please make sure everyone is available on time and that any preparations required for specific shots are ready when needed. This helps to minimize the stress for all involved and keep to a schedule.

Be Flexible and Patient!

Sometimes getting the perfect shot isn't possible because of uncontrollable conditions like the weather. Getting the best shots often requires great timing and a bit of luck.

I’m a professional who knows how to achieve the best results despite potential disruptions, but it can still be a process that requires patience on both sides of the camera. It's important to be patient, stay relaxed and enjoy the process.

Photograph Delivery and Ownership

I will deliver your photographs within [Time period] following [Event] in the agreed upon delivery method (see below) as per this photography contract..

Copyright of the photographs will be owned by [Sender.FirstName][Sender.LastName]
OR[Client.FirstName][Client.LastName]. You may use the photographs however you like for personal use, as per agreed usage rights, including sharing via social media channels but please credit [Sender.Company] when doing so. Images provided may not be altered (digitally or otherwise), sold, or published by [Client.FirstName][Client.LastName].

Available Services

[Sender.FirstName][Sender.LastName] has the following services available for [Event] . Please choose or select all that apply:

High-Res digital photographs can be delivered to you via the following:

Photo delivery method

High-Res digital photographs can be delivered in the following formats:

Photo format

The following post-production services are available:
Color adjusting
Photo retouching

Most post-production services are carried out using InDesign, Photoshop, or another type of photo editing software to achieve the best finish for your photographic memories.

Cost and Fees

For the above mentioned project, the following rates will be applied:

Hourly rate:[Fee] per hour.
A non-refundable retainer:[Retainer amount] due by [Retainer date].

There may be additional fees for additional staff, equipment, or services requested including:

Travel:[Travel fee] per mile if further than 50 miles from San Francisco.
Photo Delivery: If you prefer delivery via hard disk, thumb drive, DVD or any other physical delivery method, please enquire about costs for physical delivery methods. You may provide your own physical delivery method to void this fee.

Billing and Payment

The non-refundable retainer [Retainer amount] is due by [Retainer date].

Full billing amount for this project is due within [Number of days] business days following [Event] . A separate invoice will be sent upon completion of this project (debit and credit card payments are accepted). Here is an estimated cost:

Hourly Rate$0.001$0.00
Per Mile if 50 miles outside of SF

Terms and Agreement

The terms of this agreement may be changed upon the discretion and agreement of both [Sender.FirstName][Sender.LastName] and [Client.FirstName][Client.LastName].

The signature of both parties below indicates the acceptance of this proposal and entrance into a contractual agreement by both parties.









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