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PR (Public Relations) Proposal Template

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Public Relations Proposal

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Cover Letter

Dear [Client.FirstName],

Looking good isn't just about your latest launch or achievement, it's about delivering a message to the world about what you've accomplished. With media reaching from print to web and mobile, there's no time like the present to show yourself off to the public.

We want to help you stand out and put your best face forward.

With 10 years under our belt, we've invented and reinvented the way that companies create relationships with the public. We hold contacts at major publications, influential blogs, and a team that's worked in every facet of public relations. From social media marketing and magazine collaboration to special press coverage and print space, we're here to shine a light on your growth and success.

Our friends in the media will soon become your friends in the media, and together, we'll share the message of your company. Let us do the talking while you focus on your business; you're in good hands.

Please see below for the full scope of our public relations proposal. We hope to hear from you soon.







 Executive Summary

[Client.Company] is looking for media coverage, a public relations strategy, and execution for their upcoming event. 

During our time together, we'll work directly with your marketing and social teams to deliver the right key messages in your specific company voice. We'll aim for a completion date of May 12 and can reassess our ongoing services at that time. We'll also provide monthly updates on our progress and go over goals and milestones at that time.

With our extensive experience in event PR, we're looking forward to making this announcement a successful one.

The Proposal

PR strategy

For this campaign, our team will provide and execute a custom strategy for (Reason for Press and PR Coverage).

Our team will work directly with your marketing and social teams to craft a distinct message for print and online media, covering:

  • (Key Message1)

  • (Key Message2)

  • (Print Ad Placement and Timeline)

  • (Online Ad Placement and Timeline)

The goal is for potential customers to see your brand represented consistently across a multitude of channels. While a single advertisement may not grab the attention of your audience, consistent messaging will resonate with them.

We’ll also develop three (3) sprints for each stage of the announcement, with a heavy focus on local media and social reach. We’ll work with your marketing team to develop marketing materials (ebooks, landing pages, copywriting, website content, and guest blogs) that deliver a consistent message and voice.

Public Relations Campaigns

Example campaigns can be seen on our website at (Website). Each campaign includes:

  • An outline of the client’s needs

  • An overview of our campaign execution

  • Examples of the media we created

  • The results we achieved for the client

By taking a multi-pronged approach to PR, we can hone in on a core message that engages your audience while reaching as many media outlets and readers as possible.


Editorial Calendar

After we’ve assessed your media and PR needs, the next step is to place all of our PR efforts on an editorial calendar so that you can see how the campaign will unfold. This also gives our team a chance to tweak messaging to ensure that the timing works together effectively.

As we develop the editorial calendar, we consider other events in the community that may impact our campaign. Sometimes, we highlight those items on the calendar for reference.

Social and Media Campaigns

The campaign starts with teasing the announcement. Initial efforts are tailored to your core supporters and their interests. As the campaign proceeds, we work to engage new customers, too.

Traditional media resources — newspaper, magazine, television, radio, etc. — help us share your message across many channels. Social media resources — like Facebook, Twitter, Instagram, Snapchat, and TikTok — are designed to encourage current and potential customers to post your message to their followers.

Press Campaigns

These occur in three stages: pre-announcement, announcement, and post-announcement, as shown below. This is a breakdown of one segment of our editorial calendar.



Media types

Success Metrics


Social media coverage and targeted campaigns

Social, including relevant guest blogs

Shares, likes, social reach, website traffic

Month 1

Pre-announcement press and market research

Local newspapers, magazines, events

# of additional press inquiries, website traffic

Month 2

Announcement media coverage

Local and international press releases, PR Newswire, television spots (talk shows, morning shows, etc.)

# of minutes on air, # of views on press releases, # of media inquiries, website traffic, increase in sales numbers during this time


Ongoing media coverage, customer testimonials

Local publications, media events

# of additional press inquiries, # of views and reach of media coverage

About Us


[Sender.Company] a boutique public relations firm dedicated to our clients' success, image and and reputation. In the last 12 years that we've worked with individual clients and corporations, we've evolved our PR strategy to not only relay our client's expertise and leadership, but also to take advantage of emerging, cutting-edge trends to reach the most relevant and widest audience possible. 

Our Team

Each member of our team specializes in some niche of public relations, and those individual strengths bring a unique dynamic to our company and client relationships. Our PR specialists work in a collaborative atmosphere, where their differences allow them to devise a well-polished campaign for each client.

Below are the team members working on the project, their roles at [Sender.Company], and their backgrounds in social media, marketing, and public relations.

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Kate Smith

Type Member A bio…

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Jake Paul

Type Member B bio…

Services and Pricing

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The following is a list of services we offer and their corresponding prices. We're happy to tailor our specific plan and execution strategy to best fit your needs.

Campaigns, including press releases, social media and media coverage

Damage control

Customer testimonials and reviews

Media success measurement and analysis

Photo selection and editing

Media coverage and relationships

Copywriting and copyediting

Media conference and press announcement event management and coverage

Campaign-specific social media 

Blog publishing and website updates


Select payment type:





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Description of first item




Item 2

Description of second item




Item 3

Description of third item




Terms and Conditions

The terms and conditions of this proposal are subject to change based on collaboration and discovery with [Client.Company] and [Sender.Company] and their mutual agreement therein. 

By signing below, both parties indicate their acceptance of this proposal and entrance into a contractual agreement.








PR (Public Relations) Proposal Template

Used 6,937 times

Reviewed by Hanna Stechenko

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