Wedding Planning Proposal Template


Prepared by:

[Sender.FirstName] [Sender.LastName][Sender.Company]

Prepared for:

[Client.FirstName] [Client.LastName] [Client.Company]


PandaTip: The introduction is one of the most important elements of your proposal. Be sure to add images that showcase your best work. The copy should provide value as to why a couple preparing for a wedding should hire a professional planner.


We Make Sure Your Day Goes Off Without a Hitch. 

Your wedding day. The statement “I do” intertwines the lives of two different people from two different families. The love of a bride and groom connects and manifests the eternal promise for each other. This pledge of devotion will be one of the most important days of your life.

Imagine yourself going down the aisle wearing the dress of your dreams to meet your prince charming. Love is in the air. And then it hits you. How would all of it be possible without the vendors and wedding planner?

These are only a few of the numerous concerns you will have. You may think “We need to save as much money as possible, forget the planner! Wedding planning will be a breeze.” However, the truth of the matter is that the wedding planner or coordinator is NOT an expense you should remove from your budget. They are a “major” vendor. A wedding is a once in a lifetime event worth spending for. And a dream that is not carefully planned can quickly turns into a disaster. A wedding planner will make sure that your dreams do come true and that your event goes off without a hitch.

Hiring a professional wedding coordinator to arrange and organize your dream wedding is important. You need a well-trained and highly proficient team to

(a) plan and conceptualize the pre-nuptial and the day of event;

(b) provide budgeting of the wedding essentials and

(c) implement effectively the well-planned coordination services months before the event.

We at [Company] have been in the events management services and wedding coordination business for more than [Number of Years] years. We will bring your wedding visions to life. Let us be a part of your anticipated celebration of life, love, hope, and happiness. You can be sure that we will make your day the best it can possibly be.

A Little More About Us…

PandaTip: Show your client how successful you’ve been. This is the opportunity to toot your own horn and give a preview of the type of service the couple can expect from you.

12032189_10153550809619693_4654667024587975061_nWe would like to take this opportunity to give you a little more background on our company, and also recommend our events management services for your wedding and bridal needs.

[Company] has been in the events and wedding coordination services industry for more than [Number of Years] years. [Company] is a recipient of numerous awards from The Knot, Style Me Pretty, and Wedding Wire. Trust us to provide you with:

  • Professional and well-trained staff, receptionists and wedding coordinators, just like your extended family — we will plan, conceptualize, organize and handle your dream wedding.
  • Fast, complete and quality service. You will have nothing to complain or worry about, because we will address any issue that may arise.
  • Reliable and seasoned wedding planners and coordinators that are worth every penny of your wedding budget.

For more details and information on how we can assist with planning your big day, please call us at [Company Phone]. Feel free to also visit us at [Company Website] for more packages and browse the wedding albums of our previous couples that may serve as your reference.

Below you will find a breakdown for each of our key areas of responsibility and expertise.

Available Services

PandaTip: Give them options, but make them realistic. A couple needs to see a healthy offering of your services so that they can make the best decision on the appropriate package for their big day.

wedding venues

Wedding/Bridal Coordination Services List and Pricing 

Full coordination of rehearsal, ceremony, and reception Full coordination of rehearsal, ceremony, and reception Full coordination of rehearsal, ceremony, and reception Full coordination of rehearsal, ceremony, and reception Full coordination of rehearsal, ceremony, and reception

Complete Wedding Coordination $3,500Day-of Coordination $1,500
Initial wedding budget planning for [Number of Guests]Preparation and management of all wedding itineraries and schedules
Help client finalize last wedding vendorsFinal details and timing confirmed with all vendors the week of the event
Up to [Number of Meetings] face to face meetings  One (1) meeting to create the timeline and go over the set-up details.  One (1) meeting for a walk-through at the site(s) to finalize with wedding couple and on-site banquet manager to discuss the event flow and set-up.  One (1) meeting to gather the items to be taken to wedding ceremony and reception (guest book, Ketubah, marriage license, programs, menu cards, cake, etc.  The balance of meetings is left for design and vendor meetings as requested by the wedding couple[Number of Planners] designated wedding planner(s) and up to [Number of Assistants] assistant on the day of the event
Wedding rental discounts, if applicable, to any wedding vendor the wedding couple requestsDetailed schedule of your wedding day finalized and distributed to your event vendors
[Discount] off [Company] event props; excludes lightingManagement and assist with the set up of event decor
Preparation and management of all itineraries and schedulesEnsure all gifts, leftover food, cake top, etc. are turned over to the designated person at the end of the night
Final details and timing confirmed with all vendors the week of the wedding
Management of items to be taken to ceremony and reception picked up before the wedding (guest book, Ketubah, marriage license, programs, menu cards, cake knife, favors, escort cards, place cards, etc.)
Unlimited hours of on-site coordination by a professional wedding planner
Up to [Number of Assistants] assistant(s) on day of event
Detailed schedule of your wedding day finalized and distributed to your wedding vendors
Management and assist with the set up of wedding décor
Full coordination of rehearsal, ceremony, and reception
Ensure all gifts, leftover food, cake top, extra programs, etc. are turned over to the designated person at the end of the night

Wedding Checklist

To Make Your Day Perfect,We Can Help With These Items Too:
Complete wedding/bride and groom coordination services including full-planning & conceptualizationBride and bridesmaid bouquets, also boutonnieres for groom and groomsmen
Coordination of the eventWedding bands and bride’s jewelry: earrings, necklace, bracelet
Guest list and number of guestsFlower arrangements for church and venue
Table seating arrangementChurch styling and the wedding elements (guest book, candles, ring bearer and flower girl accessories)
Cocktail hour and dinner for [Number of Guests] (no. of guests) with complete amenitiesInvitations and table cards for the reception tables
Gold chiavari chairs for all guestsWedding favors
Table design, centerpieces (flowers, place cards, china, silverware, etc.) and stylingCeremony music, reception music (DJ or band), any ambient or spot lighting
Wedding themeTransportation for bride, groom, bridal party and guests
Wedding essentials such as shoes, hair pieces, any additional dress beading or sashesPhotographer and videographer, any photo albums or videos post-wedding
Beauty and wellness of bride and groom before and after the wedding: hair and make-up trial, grooming appointments, personal trainer recommendationsGift table or decorative basket/bird cage to hold any cards received
Engagement party and post-reception party for [Number of Guests] guests (served with cocktails and [Other Drinks], [Dessert Table] and a chocolate fountain station)Hotel room for getting ready and dressed for ceremony
Wedding dress and dress undergarments; Bridesmaid dresses tooBridal shower and bachelorette/bachelor party planning

Package needed:dropdown


We look forward to assisting you in your much-anticipated celebration! 

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