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Bid Proposal Template

Used 5,217 times

Reviewed by Denis Malkov

Bid Proposal Template

Prepared for:
Client Name

Prepared by:
Sender Name

About us


Considering you are taking the effort to write out a full bid proposal, chances are that the project is fairly extensive and will require you and the contractor working closely together for an extended period of time. Therefore, it is important to convey who you are to the contractor. Don’t just give some background, though. Show some personality as that will lend itself to them wanting to work with you more than a strictly mechanical description of yourself and your company.

The project

Here is where you go into detail about the project – not just the specific duties that you will need the contractor to accomplish, but really paint a picture of what you are looking to do. Use your bid proposal to get the contractor excited about working with you and being a part of the bigger picture. Especially if you are looking for a bid that is under the typical market price for contractors this will be very important.

Our budget

When describing your budget within your bid proposal, you may want to set a number of different guidelines, depending on the nature of your project:

  • Hourly Rate: Standard, but leaves costs open since you’re paying by the hour rather than by deliverables
  • Flat Fee: Second most common arrangement, but the contractor may not be open to this if the nature of the work is such that they cannot determine how time-intensive the project will be
  • Hourly Rate (Capped): Essentially you pay an hourly rate, but only up to a certain point with the obligation to finish the project remaining even after reaching the cap
  • Equity: A creative option where you offer ownership in your company in exchange for the work to be completed which can be an attractive option for a startup that has a big vision
  • Profit Share: In the same vein as offering equity, you could offer a direct share of the profits stemming from that which is generated from the completion of the project
  • Combination: Any of the above can be combined – be creative!

Independent contractor contract template

This Independent Contractor Contract (the “Contract”) states the terms and conditions that govern the contractual agreement between [Sender.Company] having its principal place of business at address (the “Company”), and [Client.Company] (the “Contractor”) who agrees to be bound by this Contract.
WHEREAS, the Company is planning to conduct PROJECT NAME, project description (the “Project”); and
WHEREAS, the Contractor agrees to manage the Project according to the terms and conditions herein.
NOW, THEREFORE, In consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Contractor (individually, each a “Party” and collectively, the “Parties”) covenant and agree as follows:

Contractor’s duties

The Contractor shall perform all duties pertaining to the Project in the manner described on Schedule A attached hereto.


The total cost to be paid to the Company by the Contractor for the services hereunder shall be $ dollars ($numerical amount). The dates on which payments are due are listed on the payment schedule attached hereto as Schedule B.


The term of this Contract shall last from date to the satisfactory completion of the Project, as determined solely by the Company.

Ownership of project deliverables

The Parties acknowledge that this is a Work for Hire and agree that the Company will hold all intellectual property rights in the Project including, but not limited to, copyright and trademark rights in any deliverables. The Contractor agrees not to claim any such ownership in such intellectual property at any time prior to or after the completion of the Project.


The Parties agree and acknowledge that all expenses the Contractor incurs in performing the Duties under this Contract shall be borne by the Contractor unless the Contractor receives prior written approval by the Company and presents receipts for such expenses, in which case the Company will reimburse the Contractor.

No modification unless in writing

No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.


This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of state and subject to the exclusive jurisdiction of the federal and state courts located in country, state.

IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below.







Schedule A


Schedule B



Bid Proposal Template

Used 5,217 times

Reviewed by Denis Malkov

Use this template — free