Catering Service Proposal

Document subtitle

Prepared for:
[ Client.FirstName][Client.LastName][Client.Company]


Dear [Client.FirstName],

[ Sender.Company] is pleased to provide you with the attached catering proposal for your [ Event Occasion], which is currently scheduled to be held on [ Event Date] at [ Event Location]. We understand that this is a very important occasion and we are committed to giving our utmost attention to make this a very memorable and stress-free day.

In addition to an assortment of the finest foods and beverages, a knowledgeable and experienced staff, [ Sender.Company] is a caterer that boasts a wide selection of china and silverware. Furthermore, we have strong relationships with the area’s best vendors for any additional needs. Your dedicated event planner will work with you to design the best possible event which will reflect your own personal tastes and preferences. We are confident we can deliver all of these services while staying within your desired catering budget.

The attached business proposal represents [ Sender.Company]’s formal offer to provide catering services for the event described therein, upon the terms and conditions and pricing provided. As planning begins, some of the details in this document will change to suit your preferences and priorities. Consider this proposal an initial overview of our offerings in conjunction with your needs, and should you have any questions about the possibilities, please do not hesitate to contact me directly at [Sender.Email] or [Sender.Phone].

Thank you for the opportunity to provide you with this catering business proposal. We very much look forward to the opportunity to work with you and to make this occasion a momentous one.

[ Sender.Company]

About [Sender.Company]

[ Sender.Company] is a catering company that has been in business for 10 years. We make it our mission to excel by adding creativity, the finest quality ingredients, and a flawless workflow to the mix.

You name the celebration, describe the look and feel you are going for, and then relax. And relax some more. [Sender.Company] takes care of every detail of your memorable event.

With our unparalleled service, you can count on us to provide you with everything you need for your big event. When you hand [Sender.Company] the event planning and catering contract, you are guaranteed one of the best events you will ever attend.

Event Information & Details

Please provide some general information about your event in this quick-printable proposal letter.

Event name 
Event dateMM / DD / YYYY
Guest arrival timeex. 12:00 PM
Serving timeex. 1:00 PM
Set-up timeex. 9:00 AM
Event location 
Additional notes
BudgetEstimated budget

Equipment Rentals

This is optional. In case of inclement weather, you may want to have your guests sheltered.
Dance floor
Price is per square foot, quantity reflects the number of square feet needed.
Sound equipment
If you plan to have any kind of emcee, the sound equipment would be necessary

Tableware Rentals

Tables and chairs
Due to your guest count, your event needs about 20 tables. This could change.
Price includes all napkins and tablecloths needed.
Price includes set of charger and dinner plate.
Price includes standard 5 piece setting.
Price includes a water glass and wine glass.


All of the food you dig into here is Gluten-Free, Dairy-Free, Egg Free, and Nut Free, touching on the four largest food allergies in the world. We can send a free sample of the menu items so that you get to check if they suit your tastebuds.


  • Farmhouse Mix & Match Salad Bar
  • Swedish Meatballs
  • Assorted Mini Quiche


  • Baked Pumpkin & Carrots
  • Rigatoni with Beef Sauce
  • Apple Cider Winter Root Veg


  • Organic Blueberry Cheesecake
  • French Bread Pudding
  • Mango Custard Buns

$ 70.00 / per person

Including drinks and cocktails.


Head Chef

Michael Woods

Head Chef

We pride ourselves on providing you with the absolute best service. You can sit back and relax and let our professional servers, bartenders, and chefs take care of all the work.

Special Events Coordinator

Stefanie Lagarde

Special Events Coordinator

This includes ensuring the best staff will be on hand to make your event absolutely incredible.

Authentic Theme Decor



We offer high-quality floral and non-floral designs along with other custom creations. Pricing in accordance with [Sender.Company] catalog available online at [Website].



We offer flowers from the best florists in the region.



We specialize in artistic lighting that will make your event stand out in social media and elsewhere.

Pricing & Terms

ServicePriceQTYDiscount 10%Subtotal
Food and drinks$70.00200-$1400.00$12600.00
Equipment rentals$1600.001-$160.00$1440.00
Tableware rentals$7800.001-$780.00$7020.00

A 50% deposit will be due on or before [ Deposit Due Date]. The remaining balance will be collected a week prior to the event. We accept all major credit cards and checks. The estimated amount above is not a fixed amount and is subject to change based on actual event planning charges, the final number of guests, and any additional charges approved by the Client.







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