Catering Proposal Template

Cover Letter

Dear [Client.FirstName],

​[Sender.Company] is pleased to provide you with the attached catering service proposal for your (Event), which is currently scheduled to be held on (Event.Date) at (Event.Location). We understand that this is a very important occasion and we are committed to giving our utmost attention to making this a very memorable and stress-free day for you.

In addition to providing an assortment of the finest foods and beverages by our knowledgeable and experienced staff, [Sender.Company] boasts a wide selection of upscale plating and flatware. Furthermore, we have strong relationships with the area's best vendors for any additional needs. Your dedicated event planner will work with you to design the best possible event which will reflect your own personal tastes and preferences. We are confident we can deliver all of these services while staying within your desired catering budget.

The attached proposal represents [Sender.Company]’s formal offer to provide catering services for the event described therein, with the terms and conditions and pricing provided. As planning begins, some of the details in this document will change to suit your preferences and priorities. Consider this proposal an initial overview of our offerings in conjunction with your needs, and should you have any questions about the possibilities, please do not hesitate to contact me directly by email or phone.

Thank you for the opportunity to provide you with this catering proposal. We very much look forward to the opportunity to work with you and to make this occasion a momentous one!

Sincerely,

​[Sender.FirstName][Sender.LastName]​

​[Sender.Company] 

About [Sender.Company]​

​[Sender.Company] has been in business for 10 years. We fulfill distinct event needs with excitement and creativity, the finest quality ingredients, and flawless elegance. 

You name the celebration, describe the look and feel you are going for, and then relax. And relax some more. [Sender.Company] takes care of every detail of your memorable event.

With our unparalleled service, you can count on us to provide you with everything you need for your big event. When you hire [Sender.Company] you are guaranteed one of the best events you will ever attend. 

Client Testimonials 

"You should without a doubt hire [Sender.Company] to arrange your special occasion! They tailor a wide variety of events at various price ranges. They collaborate with you to create a fantastic program based on the demands and/or concept of your gathering!"

​[Client.FirstName][Client.LastName]​

​[Client.Company]​

"[Sender.Company] is the company you want to contact if you are arranging any event! They have been in charge of all our business marketing-related occasions for many years and have just switched us to spectacular indoor events. The marketing press we hired them for went off without a hitch, with a large turnout and excellent client satisfaction. [Sender.Company] made things simple for us, ensuring that key milestones were fulfilled and handled all the smallest details. I can't wait to connect with them on events in the future. Appreciate it so much!"

​[Client.FirstName][Client.LastName]​

​[Client.Company]​

Event Information & Details

Equipment Rentals

At [Sender.Company], our customers depend on us for a variety of services. We offer everything from simple event rentals such as columns, furniture, and drapes, to more sophisticated shelters constructed for functions with hundreds of visitors. We put in tremendous effort to fulfill cost constraints and timelines. At [Sender.Company], we never forget that every client, no matter how big or small, is critical to our organization's growth.

Tableware Rentals

Our Leasing Table and its Accompaniments Collection are both aimed at creating stunning table decors for weddings and special events to light up your day.

Explore our handpicked selection of dinnerware, glasses, tablecloths, and flatware by browsing our imaginative and conceptualized tables. Navigating through our wide range of options will introduce you to our entire inventory of selected objects for rental.

We provide a personalized service, arranging distinctive and inviting table arrangements for marriages, galas, and soirees. We distribute arrangements both nationally and internationally and, if feasible, within the same week.

Menu

Our mission is straightforward — to preserve and improve authenticity and honesty in the execution of our catering services while uplifting our clientele's experiences. [Sender.Company] was developed by offering top-quality delicious food service, recognizing the marketplace, and understanding our consumers' requirements, all of which have served as the driving forces of our growth. 

We bring innovations to all catered events since we collaborate with the top vendors in the business. Something that distinguishes us from others in the same industry is our unique ability to give you gourmet, inventive and appropriate alternatives for your occasion based on your dietary specifications, allowing you to make your event one-of-a-kind.

All of the food provided can be made gluten-free, dairy-free, egg-free, and nut-free as needed, touching on the five largest food allergies in the world. We can send a free sample of the menu items so that you are certain the event menu will suit your taste buds.

Appetizer

1. Farmhouse Mix & Match Salad Bar 

2. Swedish Meatballs

3. Assorted Mini Quiche

Entrée

1. Baked Pumpkin & Carrots 

2. Rigatoni with Beef Sauce 

3. Apple Cider Winter Root Veg

Dessert

1. Organic Blueberry Cheesecake 

2. French Bread Pudding

3. Mango Custard Buns

$70.00 / per person

Includes wine and nonalcoholic beverages.

Team

We pride ourselves on providing you with exemplary service. This includes ensuring the best staff will be on hand to make your event absolutely incredible. You can sit back and relax and let our professional servers, bartenders, and chefs take care of all the work. 

Authentic Theme Decor

Centerpieces

We offer floral and non-floral designs and lots of custom creations. Pricing in accordance with 

​[Sender.Company]’s catalog is available online at (Sender.Company.Website).

Pricing & Terms

A 50% deposit will be due on or before May 1. The remaining balance will be collected a week prior to the event. We accept all major credit cards and checks. The estimated amount above is not a fixed amount and is subject to change based on actual charges and final guest counts and any additional charges approved by the Client.

User Responsibility and Warranty Exclusion 

​[Client.Company] is liable for the usage of all leased products. You acknowledge total accountability for the protection of, and to reimburse, indemnify, and retain [Sender.Company] inconsequential from and henceforth discharge [Sender.Company] as well as all assertions for asset injuries or bodily harm (which include fatal injury) arising from something else besides deployment or acquisition of the goods, regardless of whether it is asserted or observed that such loss or injury occurred in whole or part from [Sender.Company]’s negligence, or even occurred as a result of the faulty state of the provided goods, services, or any other circumstance.

Please indicate that you agree to the following terms by signing the space below. A separate contract will soon follow to discuss the next steps and to finalize the agreement.

Total amount:[Document.Value]​