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Coaching Contract Template

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Created by:

​[Coach.FirstName][Coach.LastName] ​[Coach.Company]​

Prepared for:

​[Client.FirstName][Client.LastName]

​[Client.Company]​

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This coaching contract template should be customized to fit the specific needs of the coach and client. While there are standard elements that should be included, each coaching relationship is unique and may require additional clauses or specific language tailored to the individual situation.

What is a Coaching contract?

A Coaching Contract is a legally binding agreement between a coach and a client that establishes the terms and conditions for a coaching engagement. It outlines the responsibilities, expectations, and boundaries for both parties involved in the coaching relationship.

This Coaching Contract (the “Agreement”) is signed by and between [Client.FirstName][Client.LastName] (the “Client”), residing at [Client.StreetAddress][Client.City][Client.State][Client.PostalCode], and [Coach.FirstName][Coach.LastName] (the “Coach”) residing at [Coach.StreetAddress][Coach.City][Coach.State][Coach.PostalCode], on [Document.CreatedDate] (collectively referred to as the “Parties”).

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Purpose of the agreement

The purpose of the Agreement is to develop a coaching relationship between the Client and the Coach in order to pursue the Client’s personal, professional and/or business goals. It is also designed to create a strategy and/or plan to achieve those goals, with a view to maximizing the Client’s potential—both personal and professional.

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Term

The coaching Agreement shall come into effect on the date the Parties sign it. It shall stand for a period of (write days, weeks, months or years).

The Client and the Coach must agree on the responsibilities the former party will undertake. For instance, some of the Client’s responsibilities may include attending coaching sessions and pursuing goals.

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Client’s responsibilities

Coach’s responsibilities

The Client agrees to carry out the following responsibilities once the Agreement is signed

by both Parties:

The Coach agrees to carry out the following responsibilities once the Agreement is signed

by both Parties:

1. Enter responsibilities

2. Enter responsibilities

3. Enter responsibilities

1. Enter responsibilities

2. Enter responsibilities

3. Enter responsibilities

The Coach’s responsibilities will differ from those the Client will undertake. For example, by signing the Agreement, the Coach may agree to manage the coaching process, work on improving the coach-client relationship and provide coaching services.

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Payment terms and number of sessions

The Parties agree to meet for (number) sessions, with each of them lasting for (length).

The Client agrees to pay coaching fees to the Coach amounting to (number and currency) in exchange for coaching services.

The Coach will send an invoice to the Client on the last business day of each month for the services provided.

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Confidentiality

The Parties agree to keep all terms and conditions of the Agreement confidential unless their disclosure is required according to law. All conversations and information of this Agreement shall be protected, whereas the Coach may share personal information only with the Client’s permission.

Disclosing any information for purposes not defined by the Agreement is forbidden unless otherwise agreed upon by the Parties.

Once this legal document is signed, the Parties should strive to keep its terms and conditions confidential. Building a strong business relationship depends on trust and protecting confidential information is paramount.

Duration

The duration of a Coaching Contract varies depending on the agreement between the coach and the client. It can range from a few sessions to a longer-term coaching engagement. The contract should specify the agreed-upon duration and any provisions for extensions or renewals.

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Cancellation policy

The Client agrees to inform the Coach (number) hours in advance of any session the Client needs to miss and/or cancel. In case of canceled sessions, the Coach reserves the right to charge the Client for a missed meeting. Depending on the Coach’s schedule, the Coach will try in good faith to find a new slot for the missed meeting.

Your client may need to miss meetings and sessions for various reasons. Each preparation for a meeting or session is time-consuming, so you should ensure that it doesn’t go to waste. Add a cancellation policy to the client agreement to ensure you get paid. If you have time, notify the client if rescheduling is an option.

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Termination of the agreement

Either the Client or the Coach reserve the right to terminate this Agreement at any time, ensuring to give a (number) days’ written notice. The Coach may request compensation for all services provided until the Agreement is terminated.

If either party violates the Coaching Contract, the consequences outlined in the contract should be implemented. These consequences should be fair and reasonable but should also provide accountability. Depending on the situation, consequences can include warnings, termination of the coaching relationship, or legal action.

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Limitation of liability

The Coach shall not be liable for any damages, be it indirect, consequential or special,

suffered by the Client. Unless otherwise stated in the Agreement, the Coach makes no

guarantees or warranties of any kind regarding coaching services the Parties agreed upon.

With respect to this Agreement, the Client agrees not to hold the Coach liable or responsible for any actions and/or inactions.

You need to protect yourself with every coaching contract you sign. Things may go really wrong and out of control. Perhaps the coachee might want to sue you for certain damages. However, if they sign this contract that includes the liability section, you will be protected.

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Severability

In the case that a court or a relevant jurisdiction finds any provision of this Agreement void and/or unenforceable, the remaining provisions shall still be valid in accordance with the intention of both Parties.

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Governing law

This Agreement shall be governed in accordance with the laws of [Coach.Country]​, without giving effect to its conflict of law principles.

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Entire agreement

This Agreement includes the entire agreement between the Client and the Coach. It also shows a complete understanding of the Parties with respect to this subject matter. After the Parties sign this Agreement, it will supersede all prior agreements, either written or oral, conditions and understandings.

The signed Agreement may not be amended or altered unless otherwise agreed upon by the Client and the Coach.

While you are doing your coaching business, you might agree on various terms and conditions with your client in person. Bear in mind that only those terms you write in the contract will stand and be valid.

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Dispute resolution

In the event a disagreement or dispute occurs in connection with this Agreement, the Coach and the Client agree to engage in arbitration/mediation/negotiation (please circle the relevant option(s)] in accordance with the laws [Coach.Country])

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Attorney fees

In case any dispute arises between the Parties regarding the terms of this Agreement, the winning party shall be entitled to compensation from the other party in order to cover all costs incurred during the dispute, including attorneys’ fees.

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Amendments

The Parties agree that this Agreement shall be susceptible to amendments. All changes to the Agreement must be submitted in writing, so that they are signed by both the Client and the Coach.

Any amendments agreed upon by the Parties will be applied to this Agreement from the day they are signed.

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Waiver

If either party fails to enforce any provision of the Agreement, their action shall not be construed as a waiver of that party’s right to enforce strict compliance with this legal document at a later date.

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Signature and date

Both Parties agree and accept the terms and conditions stated in this Agreement, as shown by their signatures below:

​

Signature

MM / DD / YYYY

​

Signature

MM / DD / YYYY

​[Client.FirstName][Client.LastName]​

​[Coach.FirstName][Coach.LastName]​

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FAQ: Coaching Contract Template

  • Yes, coaching is basically contract work, so having a written agreement is necessary to structure the relationship with the client, set up everyone’s expectations, and get some legal protection if it comes to litigation. Coaching contracts are common.

  • The main components of a coaching agreement are the description of the coaching services, the client’s goals, and the coach’s payment amount and conditions. Other important things include cancellation conditions, repercussions in the case of late payment, actions in the case of a client skipping sessions, etc. A coaching agreement isn’t that different from any other service contract, so the core elements are the same.

  • There is no set standard for a coaching agreement. But it is important to have a formal contract to ensure that a coach and their client are on the same page, and everyone has reasonable expectations about the nature of their cooperation.

Disclaimer

Materials (e.g. templates, educational articles, blog posts and informational content), made available through PandaDoc, including via any integrations, connectors, extensions, plugins, or third-party AI platforms (e.g. ChatGPT, Claude, or similar tools) are for general information purposes only and are provided "as is." These materials do not constitute legal, regulatory, or compliance advice and should not be construed as such. It is your responsibility to ensure materials meet your specific legal requirements. Consult a qualified attorney licensed in your jurisdiction before relying on these materials. PandaDoc disclaims all warranties, express or implied, including fitness for a particular purpose or non-infringement.

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Coaching Contract Template

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The Coaching Contract Template can be signed by the coach and the trainer to safeguard both parties. The agreement is helpful as it inaugurates limitations and shapes the coach-client connection.

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