What is a freelance quote?

A freelance quote is a document that a freelancer can send to their prospective client. It gives a detailed description of a project and its pricing, as well as showcases the freelancer’s skills and experience to improve the chances of getting hired for the job.

How do I write a freelance quote?

To write a freelance quote, include the detailed breakdown of the project activities and your price for each of them (or your hourly rate if the scope is unknown). Add information about yourself, your credentials, skills, and past projects, then include various clauses that can apply (e.g. rights transfer).

What should I include in a freelance or independent contractor quote?

You should include everything mentioned in the answer to the previous question, as well as any other clauses that fit your case. See the various PandaDoc templates for quotes to understand what you might need to add to the boilerplate text.

Freelance Quote Template

Created by:

[Sender.FirstName][Sender.LastName][Sender.Company]

[Sender.StreetAddress][Sender.City][Sender.State][Sender.Country][Sender.PostalCode]

[Sender.Phone][Sender.Email]

Prepared for:

[Client.FirstName][Client.LastName][Client.Company]

[Client.StreetAddress][Client.City][Client.State][Client.Country][Client.PostalCode]

[Client.Phone][Client.Email]

(Insert quote number here)

(MM.DD.YYYY)

Project description

As discussed, it is agreed that [Sender.Company] will be providing (general service description or products being provided) with the end result of (state final result of services rendered). This project is estimated to begin on (MM.DD.YYYY) and completed on (MM.DD.YYYY). These estimated start and completion dates could change based on when this quote is accepted and based on (the availability of certain materials or factors outside of your control).

[Sender.Company] commits to carry out the works with reasonable skill, care, and diligence pursuant to all applicable standards and industry practice and in compliance with all relevant regulations and statutory requirements. Further details are enclosed within this quote.

Deliverables

[Sender.FirstName][Sender.LastName][Sender.Company] agrees to deliver (state the general project to be completed i.e. website, brand creative, etc.) to [Client.FirstName][Client.LastName][Client.Company]. These deliverables will specifically consist of:

(State primary service or product to be provided i.e. logo design, website design, blog post, etc.)

(State secondary service or product to be provided i.e. social media profile, ad account, etc.)

(State further supplementary services or products to be provided i.e. copyright/trademark transfer, domain name transfer, etc.)

(Continue adding deliverables to the list as appropriate for the specific project.)

Pricing

The table below details a comprehensive breakdown of the costs associated with this project.

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Notes

All prices quoted are valid for (number of days) from the date of this quote.

Where you are unsure of any of the information supplied in this quote, please contact us to discuss further and we will explain any element you're unsure of fully.

If you require a further breakdown of any of the costs detailed in this quote, the company will try where possible to clarify further.

Terms of payment

It is agreed that the following payments will be made on the following schedule:

XX% upon acceptance of contract – $X,XXX

XX% after (insert a specific deliverable) has been completed – $X,XXX

XX% after (insert another specific deliverable) has been completed – $X,XXX

XX% upon completion of the project

This quote is based on costs at the time of sending and is subject to change.

Termination

If the Contractor fails to perform the work in accordance with the terms of this agreement, the Client will have the right to terminate the agreement if the Contractor does not remedy the default within 7 days after it is brought to his attention.

If the Owner fails to pay such sums of money that become due the Contractor will have the right to terminate the agreement if the Owner does not remedy the default within 7 days.

Change orders

You may, without invalidating the contract, request changes in the work within the general scope of the contract consisting of additions, deletions, or other revisions. All such requests shall be in writing signed by both parties.

The price of the change is required in full at the time of signing before work will be started on the change order. If the client does not provide payment, work will be paused until payment is provided in full for the change order. More than one change may be included in a change order as to not have several small payments and contracts to handle, as agreed upon by both parties.

Hidden, concealed, and unforeseeable conditions

For the purpose of this contract, a hidden, concealed, and unforeseeable condition shall mean a condition not readily observable to an experienced (contractor/subcontractor or applicable profession) quoting on this project for the purpose of estimating and performing the work specified within the contents of this agreement.

Any alteration or deviation from the above specifications or any hidden, concealed, and unforeseeable conditions involving the extra cost of material or labor will be executed upon written Change Order for same and will become an extra charge over the sum mentioned in this contract.

Client approval

Please sign below to indicate your approval of the project description, schedule, and pricing detailed in this quote. If you have any questions concerning this quote, please contact [Sender.FirstName][Sender.LastName][Sender.Company] at either [Sender.Phone] or [Sender.Email] and we will be happy to discuss it further with you.

Thank you for your business!

[Client.Company]

[Client.FirstName][Client.LastName]

MM / DD / YYYY

Signature

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00