1. Templates
  2. Proposals
  3. Project Management Proposal Template


Project Management Proposal Template

Used 6,183 times

Reviewed by Hanna Stechenko

Template preview

e-Sign with PandaDoc

  1. Templates
  2. Proposals
  3. Project Management Proposal Template


Illustration of a magnifying glass on nuts and gears symbolizing project management

Created by:


Prepared for:


Image 5
Image 7
Image 8

Project Management Proposal Template

Image 9
Image 10
Image 13
Image 15

Cover Letter

Hello [Client.FirstName],

I am pleased that you are considering [Sender.Company] for [Client.Company]'s project management needs. Review the following project management proposal, which outlines the details of this project along with pricing details.

Sign below to accept this proposal. Please reach out to me via email or phone if you have any questions.

Thank you!


Image 14
Image 16

Executive Summary

[Client.Company] is in need of assistance with assessing, building and implementing your project, which may include the following:

/Project Item1/

/Project Item2/

/Project Item3/

Our team has significant experience in your industry and has a successful track record with similar clients and projects. We pride ourselves on delivering only the best results for our clients so that they see an increase in productivity that has lasting results for their business.

Image 17
Image 18


We will work closely with you to build and fulfill the needs of this project by May 12 . We will do this by establishing clear goals and a comprehensive solution based on [Client.Company]'s needs. 

Our process to achieve this is as follows:

Phase 1: Initial Consultation

During this phase our team of experts will review any and all systems related to the project in order to determine any existing pain points and/or leverage opportunities. We will develop a list of any and all solution possibilities based on this initial consultation.

Phase 2: Solution Model

After reviewing your current systems and outlining possible solutions, our team will work with yours to to implement the best solution. This approach allows us to tailor the solution specifically for [Client.Company]'s needs and ensure it does not include excess paid services for which you will not need. 

Phase 3: Implementation

Once we have both agreed upon a solution, our team will begin implementing the project plan. We will first deliver a detailed outline of the plan with a timeline that includes and and all relevant due dates and/or deliverables.

Image 19


While due dates will depend on, and be adjusted specifically for, your project, here is a general overview of what you can expect:

Solution Plan(s) – Phase 1

10-15 business days 

Solution Model – Phase 2

20-25 business days

Deliverable 1 – Phase 3

30-45 business days

Deliverable 2 – Phase 3

45-60 business days

Project Completion

90 business days

As stated above, a time line with exact due dates will be delivered, and agreed upon, during Phase 2.

Image 20
Image 21

About [Sender.Company]

[Sender.Company] is a twenty-first century project management firm that thrives on the latest systems and processes for project management. Founded by Jake Walsh in 1997, our company has won a number of awards for excellence; including (insert awards). In addition, all of our project managers are six sigma experts, so aside from effective budget management, our managers are keen to identify opportunities to reduce costs.

Our team members have experience managing projects across multiple industry verticals. We pride ourselves on our customers' satisfaction by delivering the best solutions in a cost effective and timely manner.

Image 22
Image 23

Cost Summary





Item 1

Description of first item




Item 2

Description of second item




Item 3

Description of third item




Additional Costs

There may be additional costs incurred during the project that are not reflected in the above cost summary and may include the following:

Travel[Sender.Company] shall be reimbursed by [Client.Company] for all expenses incurred for necessary travel.

Expenses[Sender.Company] may incur costs relating to software implementation, the purchase of physical materials, or any other items that are not included in the project management fee. [Client.Company] shall reimburse [Sender.Company] for related expenses.

Image 24


[Sender.Company] requires 50% of initial cost summary upon the signing of this project management proposal and the remaining 50% due within 30 days of completion of the project.

Any and all travel and/or expenses may not be reflected in the initial cost summary and may be billed separately during and/or following completion of project.

Please choose your preferred payment method: 

Image 25

Terms & Conditions

1 . This Project Management Proposal is valid for a period of 10 days from the date this proposal is signed by both parties. This Project Management Proposal may be extended by [Sender.Company] by written notice to [Client.Company].

2. Prior to a contractual agreement, elements may be amThe terms and conditions related to the project are subject to the mutual agreement of [Sender.Company] and [Client.Company].

Image 26


Your signature below indicates acceptance of this Project Management proposal and entrance into a contractual agreement with [Sender.Company] beginning on the signature date below.







Project Management Proposal Template

Used 6,183 times

Reviewed by Hanna Stechenko

AI Badge AI assistant included

Care to rate this template?

Your rating will help others.

Thanks for your rate!

Use this template — free