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Project Management Proposal

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Cover Letter


Hello [Client.FirstName],

I am pleased that you are considering [Sender.Company] for [Client.Company]‘s project management needs. Review the following project management proposal, which outlines the details of this project along with pricing details.

Sign below to accept this proposal. Please reach out to me via email or phone if you have any questions.

Thank you!



Executive Summary

[Client.Company] is in need of assistance with assessing, building and implementing [Project] , which may include the following:

  • /Project Item1/
  • /Project Item2/
  • /Project Item3/

Our team has significant experience in [Client.Industry] and has a successful track record with similar clients and projects. We pride ourselves on delivering only the best results for our clients so that they see an increase in productivity that has lasting results for their business.


We will work closely with you to build and fulfill the needs of this project by [Completion.Date]. We will do this by establishing clear goals and a comprehensive solution based on [Client.Company]'s needs.

Our process to achieve this is as follows:

Phase 1: Initial Consultation

During this phase our team of experts will review any and all systems related to [Project] in order to determine any existing pain points and/or leverage opportunities. We will develop a list of any and all solution possibilities based on this initial consultation.

Phase 2: Solution Model

After reviewing your current systems and outlining possible solutions, our team will work with yours to to implement the best solution. This approach allows us to tailor the solution specifically for [Client.Company] ‘s needs and ensure it does not include excess paid services for which you will not need.

Phase 3: Implementation

Once we have both agreed upon a solution, our team will begin implementing the [Project] plan. We will first deliver a detailed outline of the plan with a timeline that includes and and all relevant due dates and/or deliverables.


While due dates will depend on, and be adjusted specifically for, your project, here is a general overview of what you can expect:

DeliverableTimeline (after signing)
Solution Plan(s) – Phase 110-15 business days
Solution Model – Phase 220-25 business days
Deliverable 1 – Phase 330-45 business days
Deliverable 2 – Phase 345-60 business days
Project Completion90 business days

As stated above, a time line with exact due dates will be delivered, and agreed upon, during Phase 2.

About [Sender.Company]

[Sender.Company] is a twenty-first century project management firm that thrives on the latest systems and processes for project management. Founded by [Founders] in [Founding Year] , our company has won a number of awards for excellence; including (insert awards). In addition, all of our project managers are six sigma experts, so aside from effective budget management, our managers are keen to identify opportunities to reduce costs.

Our team members have experience managing projects across multiple industry verticals. We pride ourselves on our customers’ satisfaction by delivering the best solutions in a cost effective and timely manner.

Cost Summary

Project Management Fee
Charged hourly
Consultation Fee
One time initial fee
Project Plan Documentation
Delivered upon project completion

Additional Costs

There may be additional costs incurred during [Project] that are not reflected in the above cost summary and may include the following:

  • Travel: [Sender.Company] shall be reimbursed by [Client.Company] for all expenses incurred for necessary travel.
  • Expenses: [Sender.Company] may incur costs relating to software implementation, the purchase of physical materials, or any other items that are not included in the project management fee. [Client.Company] shall reimburse [Sender.Company] for related expenses.


[Sender.Company] requires 50% of initial cost summary upon the signing of this project management proposal and the remaining 50% due within 30 days of completion of [Project] .

Any and all travel and/or expenses may not be reflected in the initial cost summary and may be billed separately during and/or following completion of project.

Please choose your preferred payment method: Payment Method

Terms & Conditions

  1. This Project Management Proposal is valid for a period of [Valid Number of Days] days from the date this proposal is signed by both parties. This Project Management Proposal may be extended by [Sender.Company] by written notice to [Client.Company] .
  2. Prior to a contractual agreement, elements may be amThe terms and conditions related to the project are subject to the mutual agreement of [Sender.Company] and [Client.Company] .


Your signature below indicates acceptance of this Project Management proposal and entrance into a contractual agreement with [Sender.Company] beginning on the signature date below.









Project Management Proposal Template

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