Blank Invoice Template

PandaTip: This is our Blank Invoice Template. It is a great place to start creating a new invoice from scratch. You may also prefer to start with our free Sales Invoice Template, our Service Invoice Template, our Proforma Invoice Template (if you are looking for a non-fiscal document / informal request for payment) or our Tax Invoice Template (if you need to charge VAT or sales tax). This Blank Invoice Template is suitable for commercial use and is written with a natural person in mind (as opposed to a company) but this can be easily changed if necessary. If you use this Blank Invoice Template for a company you should include all details from your company’s letterhead (full company name, registration number, logo etc).

[INVOICING PARTY]

[ADDRESS]

[PHONE NUMBER]

[EMAIL]

[CLIENT NAME]

[CLIENT ADDRESS]

[DATE]

INVOICE

Invoice Number: [INVOICE NUMBER]

PandaTip: Many people get confused about what invoice number to choose. The only requirement is that each invoice should have a unique reference number (otherwise things get very confusing when it comes to doing accounts). The simplest way to number invoices is numerically starting from 1 (1, 2, 3, etc) and this is also the easiest method from a bookkeeping point of view however some people prefer not to use this approach since it gives their clients an indication of their number of transactions. Other options include using larger numerical increments (137, 146, 154, etc), using the year as part of the invoice numbers (2015/0001, 2015/0002, 2015/003 etc), using the client’s name as part of the invoice number (Jones001, Jones002, Jones003). If you are worried about keeping track of the numbers the simplest option is just to use the date in reverse (e.g. Invoice Number 140704 for an invoice raised on 4th July 2014).

Narrative:

[INVOICE NARRATIVE]

PandaTip: This is where you describe the goods and services provided. You would normally see something like the following examples: “Provision of professional services outlined in attached timesheet”; “Sale of Car: 1978 Fiat Panda registration number 123456”;  “Painting of garage door, 123 Main Street, Little Bigtown”; “Performance of agreed services under our contract dated 01 July 2014”; “January retainer fees.” Alternatively if you want to itemize items with line totals you should look at our Services Invoice Template and our Sales Invoice Template.

Amount Due:        [AMOUNT DUE]

PandaTip: Don’t forget, when dealing with cross-borders transactions you should include the currency.

Payment terms:    [PAYMENT TERMS]

PandaTip: Typical payment might include the following: “immediately on receipt of invoice”; “within 7 days”; “within one calendar month”; “50% deposit on receipt of invoice and 50% balance within 7 days of the completion of the work.”

Remittance:         [REMITTANCE METHODS]

PandaTip: Here you should list all the ways that you can be paid. If you accept payment by wire you should include your full bank coordinates as well as the bank’s name and address. Remember to check with your bank if there is a charge for inbound payment, especially if you are dealing in different currencies. You should also be sure to include any reference you wish the payee to include (such as “ensure that invoice number is referenced when making payment”). If you accept checks you may wish to specify “checks must be account payee only” and if you want to receive funds by Paypal be sure to include your Paypal email address.

Shipping:         [SHIPPING DETAILS]

PandaTip: If the invoice contains goods which need to be shipped (or items which need to be collected) you should include this on the invoice. For example: “Goods will ship within 48 hours of receiving cleared payment”; “Car can be collected from 1123 Sudden Valley Estates any time from noon next Thursday.”

Thank you.

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