The amount of notice time required will vary based on the terms of your initial agreement. “Reasonable notice” is based on the length of the business relationship, any dependence on supply or revenue, the degree of formality of the relationship, and whether any specific commitments were made at the outset of the agreement.
Our contract agreement with [Contractor.Company] expires on (month, day, year). Please accept this letter as notice to terminate the contract/not renew the contract as of (month, day, year).
(Choose one option below that is specific to the reason for the termination.)
Option A: General Reason for Termination
If circumstances for your business has changed and you no longer need the contractor, use this space to describe the reason.
We have been satisfied with [Contractor.Company]'s services over the past (time length of relationship, e.g., months, days, years). However, we are terminating our contract with [Contractor.Company] because (state the reason for termination, e.g., a shift in business strategy, the business has been acquired, services no longer required, etc.). This change in our business relationship is necessary for us in light of this new development.
Option B: Breach of Contract
If there's been a breach of the contract, use this space to describe the violation and how it violated the original agreement by referencing a specific clause if possible. Here's an example: