What is an HVAC contract?

An HVAC contract or HVAC agreement is a document that regulates the relationship between a client and a contractor hired to install or maintain HVAC equipment. It is similar to any other contractor agreement and contains all the same items, adjusted for the specifics of the industry niche.

What should be included in an HVAC maintenance contract?

The HVAC maintenance contract should include the following: parties’ names and contact details scope of work cost breakdown or contractor rates conditions for contract termination contract duration. Other things can be included at the parties’ discretion.

How do I get an agreement for HVAC services?

The simplest way to get an agreement for HVAC services would be to download a free legally binding template from PandaDoc. It will already have the common text written, so you just need to fill in the details pertinent to your specific job.

HVAC Contract for Services

Prepared for:

[Client.FirstName][Client.LastName]
[Client.Company]

Created by:

[Sender.FirstName][Sender.LastName]
[Sender.Company]

[Client.FirstName][Client.LastName]
Name
[Client.Street]	[Client.Email]
Street	Email
[Client.City], [Client.State], [Client.Zip]	[Client.Phone]
City, State, Zip	Phone

Whereas the above-listed client wishes to retain [Sender.Company] for repairs or service to their HVAC system, and [Sender.Company] agrees to provide such services in return for payment from the Client, both parties hereby agree to the following terms of this HVAC contract:

Scope of Work

[Sender.Company] shall perform the following repairs and/or maintenance to [Client.FirstName][Client.LastName]’s HVAC system:

Payment

[Client.FirstName][Client.LastName] agrees to pay [Sender.Company] the following sums, in accordance with the payment terms of this HVAC contract:

Name	Price	Qty	Subtotal

Subtotal	$0.00
Discount	$0.00
Tax	$0.00
Total	$0.00

Legal Terms

[Sender.Company] agrees to perform only those repair and/or maintenance services listed in the scope of work in this HVAC contract. Any additional work or materials, including but not limited to emergency services and annual maintenance, will require an addendum, and will incur additional costs to [Client.FirstName][Client.LastName].
[Client.FirstName][Client.LastName] agrees not to hold [Sender.Company] liable for loss or damage to real estate or other property, save for cases of [Sender.Company]’s willful misconduct or gross negligence.
[Client.FirstName][Client.LastName] agrees to pay the full amount listed in this HVAC contract at the time that the listed services are performed.
[Sender.Company] is considered an independent contractor under the scope of this HVAC contract.
[Client.FirstName][Client.LastName] agrees to provide [Sender.Company]’s service technicians with sufficient access to the property where services are being performed on the date that work is scheduled.

Contract Acceptance

By signing below, both [Sender.Company] and [Client.FirstName][Client.LastName] agree to enter into this HVAC contract with one another, to act in good faith in dealings with one another, and to uphold the terms of this contract in its entirety.

[Sender.Company]

Signature

MM/DD/YYYY

[Sender.FirstName][Sender.LastName]

[Client.Company]