IT Project Proposal Template

​[Document.CreatedDate]​

​[Sender.Company], an information technology (IT) firm with an address at (add a corresponding address) (hereinafter also referred to as “[Sender.Company]”) is pleased to provide this IT project proposal to [Client.Company], a company/individual with an address at (add a corresponding address) (hereinafter referred to as “[Client.Company]”) in support of (add a corresponding IT project name) of [Client.Company] (hereinafter referred to as the “IT Project”).

By the signature of [Sender.Company]’s authorized representative hereunder, this IT Project proposal constitutes [Sender.Company]’s formal offer to provide the services and/or deliverables described herein on the terms and conditions described herein.

This IT Project proposal will be valid for a period of (add a corresponding number days) following the date first set forth above.

EXECUTIVE SUMMARY

​[Client.Company] has identified a need for (describe the need here) and is looking for a qualified IT services firm to perform the following:

​[Sender.Company] has over a decade of experience serving local businesses in their IT needs. Our services include (describe the range of the services your company offers).

Benefits of selecting [Sender.Company] for this IT Project include:

• Cost-effective IT solutions

• Extraordinary track record of improving client workflow and efficiencies

• Deep domain knowledge and expertise in (add a description of domain here)

• Talented team with impeccable references and past performance

​ABOUT [Sender.Company]​

​[Sender.Company] is a leading provider of expert IT services to local businesses. [Sender.Company] has served an ever-growing number of clients since its founding in (add a corresponding year). In a relatively short period of time, [Sender.Company] has quickly become the go-to firm for IT solutions of  any complexity. What’s more, [Sender.Company] has completed dozens of comparable projects, and these past IT projects demonstrate our ability to perform quality work on IT projects such as yours, on time and within budget. Our references provided below will attest to this fact.

STATEMENT OF WORK

​[Sender.Company] will provide the following services in support of this IT project:

1. Task: (add a task name here)

Estimated time: (add a required time span)

Detailed description of tasks: (add a detailed description of the task)

Deliverables: (add a description of expected results)

2. Task: (add a task name here)

Estimated time: (add a required time span)

Detailed description of tasks: (add a detailed description of the task)

Deliverables: (add a description of expected results)

3. Task: (add a task name here)

Estimated time: (add a required time span)

Detailed description of tasks: (add a detailed description of the task)

Deliverables: (add a description of expected results)

PRELIMINARY PROJECT SCHEDULE

The total period of performance of the work described in this IT Project proposal is anticipated to last (add a corresponding number) weeks. The following table provides a preliminary project schedule. This table is intended for planning purposes only.

PRICING

a. The total estimated price for this IT Project is $ (add a corresponding amount), which has been arrived at by multiplying the hourly rate set forth below by the estimated number of hours.

Resource Name: (add a corresponding resource name)

Labor Category: (add a corresponding labor category)

Hourly Rate: (add a corresponding hourly rate)

Estimated Total Hours: (add a corresponding total hours estimation)

b. Payment terms and payment schedule will be as follows:

​[Client.FirstName][Client.LastName] will be responsible for any and all other direct costs/expenses incurred in support of this IT Project, including reasonable expenses for pre-approved travel.

If travel is required, travel time will be billed at half of the above stated hourly rate.

The pricing provided herein is exclusive of sales or use tax, and if such tax is found to be applicable, [Sender.Company] will invoice such tax as a separate item.

Payment will be made by [Client.Company] on a bi-weekly basis in accordance with [Sender.Company]’s invoices.

Payment shall be made (add a corresponding number ) days following the date of [Sender.Company] ’s invoices.

ASSUMPTIONS

This IT Project proposal and the pricing and schedule data provided herein assumes the following:

a. Mutually acceptable terms and conditions will be negotiated between [Client.Company] and [Sender.Company], which will govern the work to be performed.

b. [Client.Company] will provide reasonably prompt feedback on any interim and final deliverables. Any delay to provide feedback or approval could impact the estimated schedule and estimated number of hours for the project. In addition, the estimated schedule and number of hours assumes only one round of comments on final deliverables.

c. All relevant staff of [Client.Company] will be accessible throughout the project.

d. [Sender.Company] personnel will have remote access to the on-premise infrastructure for the duration of the project.

APPROVAL

If you wish to move forward with the IT project as it is described in this proposal, simply sign below.

​[Client.FirstName]​[Client.LastName]​