1. Templates
  2. Proposals
  3. Project Proposal Template



Project Proposal


Prepared for: [Client.FirstName] [Client.LastName] [Client.Company]
Prepared by: [Sender.FirstName] [Sender.LastName] [Sender.Company]

This project proposal is written in the context of a contractor placing a bid with a company that has indicated that they need a project completed. There could be a number of factors at play here. Others may be bidding against the contractor or an informal opportunity may have arisen based on the relationship between the contractor and the company that requires the project. Regardless, it is important to keep those contextual factors in mind when putting together your project proposal

Project Proposal Template

About Us:

This is an introduction of your company and its people. Of particular interest here is the who, what, and where but it might be a good idea to create a bit of a narrative to separate yourself from the pack. Talk about your company’s history. Tell its story. The best way to sell yourself in any context is to create a narrative with your project proposal that appeals to the party that is deciding whether or not to use your services.

Our Expertise:

Since you are bidding on a particular project, it would be a good idea to highlight those skills that will make you valuable above everyone else on that particular project. Describe your expertise and how those skills apply to specific stages within the project. Open up your portfolio and share other work you have successfully completed that is similar to that within this project proposal.

Our Bid:

Of course, this is be the most important part of any project proposal and what is most likely to be the sticking point between the parties getting a deal done. Start up a dialogue with the person potentially hiring you and come up with a bid that works for the both of you. Be creative, though…there are plenty of ways to get paid:  Hourly Rate–a simple arrangement where you get paid per hour worked and they periodically pay in set time increments (e.g., weekly, monthly); Flat Fee–no matter how many hours are actually worked, you receive a certain fixed payment; Hourly Rate (Capped)–hourly rate, as described above, except there is a maximum in total payments made to the contractor; Equity–receiving ownership in the company in exchange for the completion of the project; Profit Share–receiving a percentage of profits from a certain source, usually the result of the completion of the project; Combination–any combination of the above methods.



Independent Contractor Contract Template

This Independent Contractor Contract (the “Contract”) states the terms and conditions that govern the contractual agreement between [COMPANY] having its principal place of business at [COMPANY ADDRESS] (the “Company”), and [CONTRACTOR] (the “Contractor”) who agrees to be bound by this Contract.

WHEREAS, the Company is planning to conduct [PROJECT], [DESCRIBE PROJECT] (the “Project”); and

WHEREAS, the Contractor agrees to manage the Project according to the terms and conditions herein.

NOW, THEREFORE, In consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Contractor (individually, each a “Party” and collectively, the “Parties”) covenant and agree as follows:

1. Project Duties

The Contractor and the Company agree and acknowledge that the Parties shall perform all Project duties as described on Exhibit A attached hereto.

When working together on a project, the most important thing above all else is to have your responsibilities delineated. Each party should know exactly what it is that they are responsible for in the completion of the Project. Also remember that legalese is not important for this description of duties. All that matters is that everyone clearly understands the role they need to play in getting the project done.

2. Payment

The Company shall pay the Contractor [AMOUNT] in consideration for the performance of the duties described herein. Payments shall be made in [TIME FRAME] increments and according to the schedule attached hereto as Schedule B.

See the PandaTip on the project proposal cover page that explains the different methods. The schedule might not be necessary depending which method you are using.

3. Term

The term of this Contract shall last from [START DATE] to the satisfactory completion of the Project, as determined solely by the Company.

4. Proprietary Rights in the Project

The Parties acknowledge that this is a Work for Hire and agree that the Company will hold all intellectual property rights in the Project including, but not limited to, copyright and trademark rights in any deliverables pertaining to the Project. The Contractor agrees not to claim any such ownership in such intellectual property at any time prior to or after the completion of the Project.

This clause ensures that the Company (and not the Contractor) will hold all intellectual property rights in the project as that is the most typical arrangement. However, depending on your arrangement, as the Contractor, you may want to hold such rights. This is the clause that may have the longest lasting effect on the benefits that flow from this arrangement so be sure to think this through.

5. Expenses

The Parties agree and acknowledge that the Contractor shall bear all expenses that the Company does not agree to bear in writing. If the Company does agree to bear such expenses, the Contractor shall present receipts or invoices in order to receive reimbursement.

6. No Modification Unless in Writing

No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.

7. Applicable Law

This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of [STATE] and subject to the exclusive jurisdiction of the federal and state courts located in [COUNTY], [STATE].

IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below.


_________________________________    ______________

[NAME]   `                                                    DATE


_________________________________    ______________

[NAME]                                                        DATE








Use template