Translation Service Quote Template

Prepared for:

[Client.FirstName][Client.LastName][Client.Company]

Created by:

[Sender.FirstName][Sender.LastName][Sender.Company]

Name: [Client.FirstName][Client.LastName][Client.Company]

Phone: [Client.Phone]

Email: [Client.Email]

Address: [Client.StreetAddress][Client.City][Client.State][Client.PostalCode]

Name: [Sender.FirstName][Sender.LastName][Sender.Company]

Phone: [Sender.Phone]

Email: [Sender.Email]

Address: [Sender.StreetAddress][Sender.City][Sender.State][Sender.PostalCode]

Project description

The [Sender.Company] agrees that it will be providing translation services with the end result of (mention the final result of the services to be provided).

Estimated start date of the project: (MM.DD.YY)

Estimated end date of the project: (MM.DD.YY)

The estimated start and end date of the project can be changed as per the date of the acceptance of this quote.

Additionally, the estimated start and end dates can change depending on other factors like the availability of critical information needed to render the services, and factors outside the [Sender. Company]’s control.

Subsequently, the [Sender.Company] fully commits to carrying out the services with reasonable skills, care, due diligence, and adherence to industry practices. Additional details are enclosed in this quote.

Deliverables

[Sender.FirstName][Sender.LastName][Sender.Company] agrees to deliver translation services to [Client.FirstName][Client.LastName][Client.Company], and the deliverables for this project consist of:

Item 1

Source language	(insert language)
Target language	(insert language)

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Item 2

Source language	(insert language)
Target language	(insert language)

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Delivery date: Each line item shall be delivered within (insert amount) days of receiving the relevant information required to complete the work from the [Client.Company].

Terms of Payment

[Client.Company] agrees to make the following payments as per the below-mentioned schedule:

(insert amount)% upon the acceptance of the contract — (enter the exact amount)
(insert amount)% after the completion of (insert a milestone) — (enter the exact amount)
(insert amount)% after the completion of (insert a milestone) — (enter the exact amount)
(insert amount)% upon the completion of the project

Invoices

The [Sender.Company] will invoice the [Client.Company] at the end of each milestone. The [Client.Company] agrees to pay the amount within (enter amount) days of receiving the invoice. Delay in payment will incur a late fee of (enter amount)% on the amount overdue.

Change in scope

In the case the [Client.Company] requests changes in the work within the general scope of the contract, then such requests must be made in writing and signed by both parties. Additionally, any change in price must be mentioned and paid in full at the time of signing of such contract.

If the [Client.Company] fails to make the payment for the change order, the work shall be paused until the payment is made in full.

Termination

If the [Sender.Company] fails to perform the work as per the terms of this agreement, the [Client.Company] shall have the right to terminate the agreement within (insert amount) days if the [Sender.Company] does not rectify the underlying problem.

Cancellation fee

If the [Client.Company] decides to cancel the project before its completion date, a/an (insert amount)% of the total project price shall be applicable.

Expenses

[Client.Company] agrees to reimburse the expenses incurred by the [Sender.Company] if the expenses are directly in relation to the services rendered.

Expenses need to be pre-approved by the client

Expenses do not need to be pre-approved by the client

Unforeseeable situations

Any condition deemed as hidden, concealed, and unforeseeable shall mean a condition that is not readily observable to an experienced (contractor/subcontractor or applicable profession) quoting on this project for the purpose of estimating and performing the work specified within the contents of this agreement.

Any alteration or deviation from the above specifications or any hidden, concealed, and unforeseeable conditions that involve the extra cost of labor or material shall be executed upon a written Change Order and will become an additional charge over the total sum mentioned in this contract.

Additional notes

Quoted prices are valid until (insert number) of days from the date of this quote.
In case of confusion regarding the information supplied in this quote, please contact the [Sender.Company] to discuss further.

Client Approval

Sign below to indicate that you approve the project description, terms of payment, and other terms as mentioned in this quote. In case of any questions and concerns pertaining to this quote, please reach out to the [Sender.Company] at [Sender.Phone], or [Sender.Email] to discuss further.

Looking forward to doing business with you, thank you!