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Travel Agency Proposal Template

 

Prepared for: [Client.FirstName] [Client.LastName] [Client.Company]
Prepared by: [Sender.FirstName] [Sender.LastName] [Sender.Company]

About Us
     Your Agent
     Our Customers
Your Custom Itinerary
     Trip Overview
     Day 1 Itinerary
     Day 2 Itinerary
     Day 3 Itinerary
Available Add-Ons
     Insurance
     Optional Tours
     Visa Assistance
Travel Package Pricing
Approval

About Us

This travel agency proposal template includes several sections. The table of contents above allows your client to jump straight to any section in the proposal, so that they don’t have to scroll to find specific information, such as pricing.

[Sender.Company] is a licensed travel agency located in [Sender.City]. We offer a variety of travel packages for companies, individuals, and groups, including:

Our agents have been recognized as among the most talented in the travel industry, and excel in creating one-of-a-kind vacations and destination events that offer truly breathtaking experiences at an affordable cost.

Your Agent

Travel agents rely on great personal impressions to win business. Take the time to customize the agency and agent bios on this page to let your unique experience and qualifications shine through!.

Hello! I’m [Sender.FirstName] [Sender.LastName], and I’m responsible for ensuring every aspect of your experience with [Sender.Company] is pleasing. I’ll work with you to choose the travel package that best fits your needs, create a customized itinerary, help you prepare for your trip, and communicate with your party and our partners throughout your trip to ensure that all goes smoothly.

I have been a travel agent for [Agent.Years] years. I love travel myself, and have personally had the good fortune to visit many of the destinations that are available through our travel packages. I am passionate about helping others experience everything the world has to offer, and am quite excited to help you with your [Client.TripType].

Our Customers

Testimonial“[Sender.Company] really listened to what I wanted, and helped me take my family on the trip of a lifetime. I will definitely be travelling with them again in the coming years.”

– [Testimonial1.FirstName] [Testimonial1.LastName]

 

Client testimonials can help you convince clients you’re the agency they need to partner with for their travel needs. Feel free to customize the sample testimonials in this travel agency proposal template with testimonials from your past clients!

cleaning-guy-boss

 

“[Sender.FirstName] at [Sender.Company] is the best travel agent I have ever had the pleasure of working with. I’ve traveled many times over the years, and have never experienced such thorough planning, attention to detail, and excellent communication before, during, and after my trip.”

– [Testimonial2.FirstName] [Testimonial2.LastName]

The itinerary below is based on our previous discussion of your needs, desires, and budget. If you have any questions, comments, or concerns, feel free to leave a comment on this travel proposal!

Trip Overview

Your [Trip.Type] will take you to [Trip.Destination] where you’ll experience culture, food, and entertainment like never before. [Trip.Destination] is one the most beautiful destinations we can offer, and our itinerary will expose you to all of the amazing experiences that the area has to offer. Your trip will begin on [Trip.StartDate], depart from [Trip.DepartureCity], and last [Trip.LengthDays]. You’ll return to [Trip.DepartureCity] on [Trip.EndDate].

Take the time to customize the trip overview and itinerary in this template with your package’s specific information. This will help the client understand the trip you’ve designed for them. Include pictures of their destination to increase their desire to book the trip you’ve put together for them.

Day 1 Itinerary

 

Day 2 Itinerary

 

Day 3 Itinerary

 

Available Add-ons

These items are not built into your custom trip package by default, but can be selected at the end of this travel proposal if you wish to include them in your custom travel package.

Most travel agencies offer several optional items to their clients. Customize the items on this page to match the optional services that your agency offers!

Insurance

Travel insurance is the most common add-on item for [Sender.Company]’s clients. It covers cancellations, lost luggage, medical emergencies, and other unforeseen emergencies during your trip. Travel insurance protects you from financial liability if an emergency arises, and allows you to recoup your travel investment if your trip must be cancelled or cut short for any reason.

Optional Tours

During your trip, you’ll have the opportunity to participate in several optional tours. These tours go beyond the standard tourist experience, and are designed to give you a memorable glimpse into local culture, history, and entertainment.

Visa Acceptance

Attaining the appropriate travel visas can be confusing and stressful for first-time travelers. Take advantage of our optional visa assistance services to have [Sender.Company]’s visa experts guide you and your group through the visa process step by step. This will ensure that you’ve got everything you need to have a successful international trip.

Travel Package Pricing

The pricing table below includes the travel package and optional items outlined in this proposal. You can edit the number of people in your group and select optional add-ons to customize your travel package to fit your needs and budget.

NamePrice # Travelers Subtotal

Per Person

$1,499.00
5
$7,495.00

Per Person

$299.00
5
$1,495.00

Per Person

$49.00
5
$245.00

Per Person

$75.00
5
$375.00

Per Person

 

$49.00
5
$245.00

Subtotal: $9,855.00
Total: $9,855.00

Approval

PandaDoc’s pricing tables include features that make it easy for you and your clients to customize every trip’s pricing. This table includes optional items and editable quantities, so that your client can decide how many people will go on their trip, and which optional items they desire. Once they’ve customized the pricing to their liking, they’ll be able to sign electronically from any computer, smartphone, or tablet!

Once you’ve customized the pricing table above to your liking, simply sign electronically below to notify us of your approval. This travel agency proposal is not a contract. Once we’ve received your approval, we will schedule a time to speak with you to confirm your choices and follow up with a formal agreement for your travel package.

Thank you for the opportunity to help you make your trip a success!
Signing-Travel-Agency

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