What are hotel event proposals?

<span data-sheets-value="{"1":2,"2":"A hotel event proposal is a document created by hotels to convince prospects to stay at their hotel or to have events at their hotel. Usually, the template of this proposal is professionally made, and managers of the hotel edit it based on the requirements of the client and the agreed upon terms and conditions."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">A hotel event proposal is a document created by hotels to convince prospects to stay at their hotel or to have events at their hotel. Usually, the template of this proposal is professionally made, and managers of the hotel edit it based on the requirements of the client and the agreed upon terms and conditions.

How do you write a hotel event proposal?

<span data-sheets-value="{"1":2,"2":"Begin your proposal with an attractive cover page. From there, add a welcome note, information on features and amenities (rooms, hotel size, etc.), additional services, introduction to key personnel, breakdown of proposal budget, and terms and conditions of the proposal. You can end the proposal with signatures and an acceptance form."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">Begin your proposal with an attractive cover page. From there, add a welcome note, information on features and amenities (rooms, hotel size, etc.), additional services, introduction to key personnel, breakdown of proposal budget, and terms and conditions of the proposal. You can end the proposal with signatures and an acceptance form.

What is the most important clause in a hotel contract?

<span data-sheets-value="{"1":2,"2":"For many hotels, the most important clause in a hotel contract is the mitigation clause or the warranties clause. The mitigation clause allows them to mitigate risks and take on the least amount of liability as possible. The warranties clause provides a clear directive on the scope of the service and hence avoids scope creep."}" data-sheets-userformat="{"2":15105,"3":{"1":0},"11":4,"12":0,"14":{"1":2,"2":0},"15":"Montserrat","16":8}">For many hotels, the most important clause in a hotel contract is the mitigation clause or the warranties clause. The mitigation clause allows them to mitigate risks and take on the least amount of liability as possible. The warranties clause provides a clear directive on the scope of the service and hence avoids scope creep.

Hotel Sales Proposal Template for [Client.FirstName][Client.LastName] at [Client.Company]

Prepared by:

[Sender.FirstName][Sender.LastName]

at [Sender.Company]

This hotel sales proposal contains a detailed outline of the staff, features, and amenities for your next event. It will familiarize you with our meeting space, share contact information, and address your specific needs. It also provides a high-level overview of the budget and fees included.

Welcome to [Sender.Company]

At [Sender.Company] we are a recognized leader in providing outstanding service to our guests and partners. We’re known for our large spacious venue and incredible dining experience. Whether you’re planning a corporate event, lunch meeting, or cocktail hour, we have the resources to accommodate your needs.

We’ll provide the space, the food, and the accommodations. You bring your people, business, and enthusiasm and let us work out the details.

[Sender.Company]

[Sender.StreetAddress][Sender.City][Sender.State][Sender.PostalCode]

[Sender.Phone]

Features and Amenities

Total number of sq feet
Dining and seating capacity
Additional features

Hotel Size and Capacity

	Room 1	Total sq feet
	Room 2	Total sq feet
	Room 3	Total sq feet

Room Setup

Room 1	Room 1 description
Room 2	Room 2 description
Room 3	Room 3 description

Room Rental Fees

Room rental fees include the room set up, tables and chairs, tableware, event staffing, and clean up after the event. Fees also include a damage deposit which is due upon acceptance of the proposal.

Room	Total sq feet	Damage Deposit
Room 1	Cost of rental	Price for damage deposit
Room 2	Cost of rental	Price for damage deposit
Room 3	Cost of rental	Price for damage deposit

Additional Services

Coat Check Services

Insert description here

Valet Parking

Insert description here

Event Planning

Insert description here

Decorations

Insert description here

Security

Insert description here

An Introduction to [Sender.Company] Staff

At [Sender.Company] we pride ourselves on providing an outstanding venue for special occasions and events. We’ve successfully partnered with many companies in the Company’s Market industry so we have the skills necessary to make your event a success.

Our Company Leader

(Name of Hotel President) has (Years in Industry) of experience in the hotel industry.

( He/Sne) is committed to providing a superior atmosphere for all [Sender.Company] guests.

Lead Event Planner

My name is (Name of Event Planner) and I have spent (Years in Industry) years in the industry years working in the event planning and hospitality industry.

I will be your point of contact throughout this process and am here to help you work through any challenges that arise. I can be reached by phone or email at [Sender.Phone] and [Sender.Email].

Breakdown of the Proposed Budget

Below you’ll find a complete breakdown of the work that will go into planning and executing your event as well as a proposed budget. Once the proposal is approved and signed, we will provide a detailed schedule with the deliverables and timelines.

Service	Notes	Total Cost
Miscellaneous Service	Additional $500 damage deposit	$1,500.00

Hotel Sales Contract

This Hotel Sales Contract states the terms and conditions of the contractual agreement between the [Sender.Company] (the Seller) and [Client.Company] (the Purchaser).

The Seller will provide the event location and event planning services.

The Purchaser desires to purchase these services according to the terms and conditions herein.

According to this Hotel Sales Proposal, the Seller and the Purchaser (individually, each a “Party” and collectively, the “Parties”) agree as follows:

1. Venue and Event Planning Services

The Purchaser agrees to purchase the services as described in the attached schedule.

2. Payment

The Purchaser agrees to pay for the agreed-upon services, as outlined in the proposed budget.

3. Default

Failure to pay by the agreed upon due dates will be considered a breach of the Hotel Sales Contract.

4. Warranty

(Insert warranty here)

5. Modification

There will be no modification of this Hotel Sales Contract unless it is agreed to in writing by both Parties.

6. Applicable Law

This Sales Contract and the interpretation of its terms shall be governed in accordance with the laws of the State of [Sender.State] and subject to the jurisdiction of the federal and state courts located in [Sender.Country], [Sender.State].

Contract Acceptance

The contract is legal and valid once signed by both parties.

[Sender.Company]

[Client.Company]

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName]

Signature

MM / DD / YYYY

[Client.FirstName][Client.LastName]

Hotel Sales Proposal Template for [Client.FirstName][Client.LastName] at [Client.Company]​

Welcome to [Sender.Company]​

Features and Amenities

Hotel Size and Capacity

Room Setup

Room Rental Fees

Additional Services

Coat Check Services

Valet Parking

Event Planning

Decorations

Security

An Introduction to [Sender.Company] Staff

Our Company Leader

Lead Event Planner

Breakdown of the Proposed Budget

Hotel Sales Contract

1. Venue and Event Planning Services

2. Payment

3. Default

4. Warranty

5. Modification

6. Applicable Law

Contract Acceptance

Hotel Sales Proposal Template

Useful resources

Hotel Sales Proposal Template for [Client.FirstName][Client.LastName] at [Client.Company]

Welcome to [Sender.Company]