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Hotel Sales Proposal Template

Used 5,411 times

Hotel Sales Proposal Template for [Client.FirstName][Client.LastName] at [Client.Company]

This hotel sales proposal contains a detailed outline of the staff, features, and amenities for your next event. It will familiarize you with our meeting space, share contact information, and address your specific needs. It also provides a high-level overview of the budget and fees included.

Prepared by:
at [Sender.Company]

Welcome to [Sender.Company]


At [Sender.Company] we are a recognized leader in providing outstanding service to our guests and partners. We’re known for our large spacious venue and incredible dining experience. Whether you’re planning a corporate event, lunch meeting, or cocktail hour, we have the resources to accommodate your needs.  

We’ll provide the space, the food, and the accommodations. You bring your people, business, and enthusiasm and let us work out the details.


Features and Amenities

  • [Total number of sq feet available]
  • [Dining and seating capacity]
  • Additional features

Hotel Size and Capacity

Room 1[Total sq feet]
Room 2[Total sq feet]
Room 3[Total sq feet]

Room Setup

Room 1Room 1 description
Room 2Room 2 description
Room 3Room 3 description

Room Rental Fees

Room rental fees include the room set up, tables and chairs, tableware, event staffing, and clean up after the event. Fees also include a damage deposit which is due upon acceptance of the proposal.

RoomCost of rentalDamage deposit
Room 1: Cost of rentalPrice for damage deposit
Room 2: Cost of rentalPrice for damage deposit
Room 3: Cost of rentalPrice for damage deposit

Additional Services

Coat Check Services

Insert description here

Valet Parking

Insert description here

Event Planning

Insert description here


Insert description here


Insert description here

An Introduction to [Sender.Company] Staff

At [Sender.Company] we pride ourselves on providing an outstanding venue for special occasions and events. We’ve successfully partnered with many companies in the Company’s Market industry so we have the skills necessary to make your event a success

Our Company Leader


[Name of Hotel President] has [Years in Industry] of experience in the hotel industry.

[He/She] is committed to providing a superior atmosphere for all [Sender.Company] guests.

Lead Event Planner


My name is [Name of Event Planner] and I have spent [Years in the industry] years working in the event planning and hospitality industry.

I will be your point of contact throughout this process and am here to help you work through any challenges that arise. I can be reached by phone or email at [Sender.Phone] and [Sender.Email].

Breakdown of the Proposed Budget

Below you’ll find a complete breakdown of the work that will go into planning and executing your event as well as a proposed budget. Once the proposal is approved and signed, we will provide a detailed schedule with the deliverables and timelines.

ServiceNotesTotal Cost
Miscellaneous ServiceAdditional $500 damage deposit$1,500.00

Hotel Sales Contract

This Hotel Sales Contract states the terms and conditions of the contractual agreement between the [Sender.Company] (the Seller) and [Client.Company] (the Purchaser).

The Seller will provide the event location and event planning services.

The Purchaser desires to purchase these services according to the terms and conditions herein. According to this Hotel Sales Proposal, the Seller and the Purchaser (individually, each a “Party” and collectively, the “Parties”) agree as follows:

1. Venue and Event Planning Services

The Purchaser agrees to purchase the services as described in the attached schedule.

2. Payment

The Purchaser agrees to pay for the agreed-upon services, as outlined in the proposed budget.

3. Default

Failure to pay by the agreed upon due dates will be considered a breach of the Hotel Sales Contract.

4. Warranty

Insert warranty here

5. Modification

There will be no modification of this Hotel Sales Contract unless it is agreed to in writing by both Parties.

6. Applicable Law

This Sales Contract and the interpretation of its terms shall be governed in accordance with the laws of the State of [Sender.State] and subject to the jurisdiction of the federal and state courts located in [Sender.County], [Sender.State].

Contract Acceptance

The contract is legal and valid once signed by both parties.









Hotel Sales Proposal Template

Used 5,411 times

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