[Client.FirstName] [Client.LastName] [Client.Company]
[Sender.FirstName] [Sender.LastName] [Sender.Company]
[Sender.Company] is a [Location]-based event management company that has helped clients plan successful events for over [Number of Years] years. We are dedicated to helping our clients host successful events that strengthen their brand, foster relationships with existing clients, and engage with new clients. We believe our unparalleled attention to detail will serve you well in accomplishing all of your goals with your next event.
We are very familiar with and have successfully assisted numerous clients in your industry in the past. However you envision your event to be, we can make it happen.
Catering for ABC Event
Catering for XYZ Event
Corporate cocktail party for Acme Inc.
Dinner party for private event
We know how important your next event is and we want to take all of the stress out planning and organizing it for you while making sure it is a great success.
Company X Rep
Company X, EventX
“[Sender.Company] did an amazing job with our event. We’d recommend them to anyone looking for their event done professionally and the way you want it!”
Company Y Rep
Company Y, EventY
“[Sender.Company] took all the stress out of planning our event and it couldn’t have gone smoother. Everyone had an awesome time!”
|Event Staff (per hour/per person)||$25.00||10||$250.00|
|Event chairs, tables, etc. sets||$200.00||20||$4000.00|
|Food (per person)||$40.00||100||$4000.00|
This Event Contract (the “Contract”) states the terms and conditions that govern the contractual agreement between [Sender.Company] having its principal place of business at [Sender.Address] (the “Company”), and [Client.Company] (the “Client”) who agrees to be bound by this Contract.
WHEREAS, the Client is conducting [Event] , [Event Description] , on [Event Date] (the “Event”); and
WHEREAS, the Company agrees to manage the Event according to the terms and conditions herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client (individually, each a “Party” and collectively, the “Parties”) covenant and agree as follows:
The Company shall handle the management and planning duties for the Event in the manner described on Schedule A attached hereto.
The total cost to be paid to the Company by the Client for the services hereunder shall be [Total Cost] . The dates on which payments are due are listed on the payment schedule attached hereto as Schedule B.
In the event circumstances change and the Client must cancel the Event, the Company will make its best efforts to modify its planning to reflect the Client’s needs. However, the Client agrees and acknowledges that a change in short notice may cause severe complications for the Company and thus the Client shall forfeit its deposit of [Deposit] in the event the Client must cancel the Event within [Days Event Cancel] days of the stated date of the Event.
The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks as well as any media, photos, or footage from the Event, in promoting the Company’s services.
No Modification Unless in Writing
No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.
This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of [State] and subject to the exclusive jurisdiction of the federal and state courts located in [Country] , [State].
IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below:
Schedule A: [Sender.Company]’s Duties
[Sender.Company] will plan event according to [Client.Company] ‘s specifications.
Physical set up of Event site
[Sender.Company] will set up the Event and decorate it accordingly.
Welcoming Event attendees
[Sender.Company] will prepare the Welcome Event prior to the Event the night before.
Preparing and distributing Event materials
[Sender.Company] will have staff distribute [Client.Company] ‘s Event materials.
[Sender.Company] will prepare food and beverages as well as serve them to the guests.
[Sender.Company] will oversee [Client.Company] ‘s speaker accommodations.
[Sender.Company] will provide [Client.Company] with an evaluation form on [Sender.Company] ‘s performance.
Schedule B: Payment
|3 months before event||25% of final amount|
|1 month before event||35% of final amount|
|1 week before event||Remaining 25%|
Please choose your preferred method of payment: