What is an event proposal?

An event planning business proposal is a detailed document that lists and explains the services provided by the event company. It includes details about the event planner, estimated costs, due dates of payments, damage policies on commodities that are being rented out to be used in the event, cancellation policies, and others.

What are the components in an event proposal?

An event proposal begins with a well-crafted cover page. From there, it gives an overview about the company and the event that is to be hosted. It also includes testimonials from past clients, pricing details, and an event contract. If both parties wish to move ahead with the proposal, they can sign it as well, since it has an acceptance form.

How do you write an event proposal?

Begin your event proposal by giving a brief introduction of your company. Next, present a customized pitch on how you plan to visualise the client’s event. Following this, add information about pricing, past work, client testimonials, etc. End the proposal with an event contract.

How to start an event proposal template?

Start filling out the template should be a subheading and information about the company and the name of the client. Prepare the information about the company in advance, because the client needs to know who he is going to work with. In general, any company should have an “about us” section, because you can’t do without it. Prepare pictures and details about the best work that has already been done and add them to the template. In addition, specify the terms of cooperation, everyone’s responsibilities, and prices.

Where can I find an event proposal sample?

Go to the PandaDoc website to see an example of a completed template for your topic. Then download the blank event proposal template and fill it with your information. You will keep the structure, but add features of your work that will distinguish your proposal from others. Make it original and memorable to pleasantly surprise your client with your individual and professional approach.

When to use an event proposal?

Use event offerings to present your service to customers. This will allow you to present all your benefits more effectively, and clearly show what you can do and what experience you have. Such a document should be perceived as another tool for attracting customers, and it is so easy to do that for each event you can make an individual example with pictures.

Event Proposal

Document subtitle

Created by:

[Sender.FirstName][Sender.LastName][Sender.Company]

Prepared for:

[Client.FirstName][Client.LastName][Client.Company]

About Us

[Sender.Company] is a San Francisco-based event management company that has helped clients plan successful events for over 12 years. We are dedicated to helping our clients host successful events that strengthen their brand, foster relationships with existing clients, and engage with new clients. We believe our unparalleled attention to detail will serve you well in accomplishing all of your goals with your next event.

[Client.Company]'s Event

We are very familiar with and have successfully assisted numerous clients in your industry in the past. However you envision your event to be, we can make it happen.

Catering for ABC Event

Catering for XYZ Event

Corporate cocktail party for Acme Inc.

Dinner party for private event

Our Clients

We know how important your next event is and we want to take all of the stress out planning and organizing it for you while making sure it is a great success.

Company X Rep

Company X, EventX

March 2018

"[Sender.Company] did an amazing job with our event. We'd recommend them to anyone looking for their event done professionally and the way you want it!"

Company Y Rep

Company Y, EventY

June 2018

"[Sender.Company] took all the stress out of planning our event and it couldn't have gone smoother. Everyone had an awesome time!"

Pricing

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Event Contract

This Event Contract (the “Contract”) states the terms and conditions that govern the contractual agreement between [Sender.Company] having its principal place of business at 7 Whitemarsh St. Ontario, CA 91762 (the “Company”), and [Client.Company] (the “Client”) who agrees to be bound by this Contract.

WHEREAS, the Client is conducting the event, /describe event/, on May 12 (the “Event”); and WHEREAS, the Company agrees to manage the Event according to the terms and conditions herein. NOW, THEREFORE, in consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client (individually, each a “Party” and collectively, the “Parties”) covenant and agree as follows:

Company's Duties

The Company shall handle the management and planning duties for the Event in the manner described on Schedule A attached hereto.

Payment

The total cost to be paid to the Company by the Client for the services hereunder shall be $12.000. The dates on which payments are due are listed on the payment schedule attached hereto as Schedule B.

Cancellations

In the event circumstances change and the Client must cancel the Event, the Company will make its best efforts to modify its planning to reflect the Client’s needs. However, the Client agrees and acknowledges that a change in short notice may cause severe complications for the Company and thus the Client shall forfeit its deposit of 50% in the event the Client must cancel the Event within 10 days of the stated date of the Event.

Promotions

The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks as well as any media, photos, or footage from the Event, in promoting the Company’s services.

Event Conrtact

No Modification Unless in Writing

No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.

Applicable Law

This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of California and subject to the exclusive jurisdiction of the federal and state courts located in the United States, California.

IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below:

[Sender.Company]

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName]

[Client.Company]

Signature

MM / DD / YYYY

[Client.FirstName][Client.LastName]

Schedule A: [Sender.Company]'s Duties

Pre-Event planning [Sender.Company] will plan event according to [Client.Company]'s specifications.

Physical set up of Event site [Sender.Company] will set up the Event and decorate it accordingly.

Welcoming Event attendees [Sender.Company] will prepare the Welcome Event prior to the Event the night before.

Preparing and distributing Event materials [Sender.Company] will have staff distribute [Client.Company]'s Event materials.

Food/beverage preparation [Sender.Company] will prepare food and beverages as well as serve them to the guests.

Speaker accommodations [Sender.Company] will oversee [Client.Company]'s speaker accommodations.

Post-Event analysis [Sender.Company] will provide [Client.Company] with an evaluation form on [Sender.Company]'s performance.

Schedule B: Payment

Total amount:

[Document.Value]

Date	Payment
Immediately	Deposit 15%
3 months before event	25% of final amount
1 month before event	35% of final amount
1 week before event	Remaining 25%

Payment method

Please choose your preferred method of payment:

Subtotal	$230.00
Discount	-$115.00
Tax	$23.00
Total	$138.00

Event Proposal

About Us