Landscaping Proposal Template


Prepared for:
[Client.FirstName] [Client.LastName]

Prepared by:
[Sender.FirstName] [Sender.LastName]

1. Cover Letter
2. Executive Summary
     Cooperative And Professional Landscape Management
     Residential and Commercial Landscaping
     Sprinkler System Installation and Repairs
     Eco-friendly Irrigation System Installation and Repairs
     Organic Gardens
     Outdoor Lighting Design
     Lawn Planting, Mowing, and Maintenance
     Tree and Shrub Planting, Maintenance and Removal
     And Much More!
3. Assessment
4. About Us
5. General Terms & Conditions
     [Sender.Company]’s Responsibilities
     [Client.Company]’s Responsibilities
6. Pricing & Payments
     Labor Estimates
7. Acceptance

PandaTip: Use this proposal as a chance to showcase some of your proudest projects. Your newest prospective client hasn’t signed yet, so get them excited by showcasing your work!


1. Cover Letter

Dear [Client.FirstName],

Thank you for considering [Sender.Company] for your landscaping needs. We pride ourselves not only on being landscape designers, but we are certified contractors as well. We are insured, bonded, and licensed by the State of [State].

We specialize in the design and installation of aesthetic environments. No job is too big or small, from dangerous tree removals to periodic maintenance.

Our prices are competitive and our mission is to deliver excellence.

Using our knowledge and expertise, we start by thoroughly evaluating each individual property to then discuss the preferred design ideas with the client. From here, we will provide detailed schematics so you can visualize your dream before we even break ground.

We also offer lawn maintenance for your yard and garden, so you can relax while we create the perfect outdoor environment and take care of all the details (including clean-up).

Thank you,




[Sender.FirstName] [Sender.LastName]

2. Executive Summary

This proposal outlines our plan to create that special outdoor paradise for each unique client with unique desires, and how we intend to execute that plan.

[Sender.Company] creates designs that will have the potential to add value to your real estate property. We help you conceive beautiful surroundings that increase in worth with time.

We perceive every job as an opportunity and an obligation to our client, the community, and the environment.

Cooperative And Professional Landscape Management

We have established numerous Guides and Procedures for every phase of the project, and we are prepared for all situations with ready contingency plans, if necessary. We have risk analysis procedures to ensure a smooth and worry-free project flow.

We even have a post construction maintenance and management service plans to continue to do the best job possible.

Residential and Commercial Landscaping

We have [Years.Of.Experience] working on countless homes and businesses in your area.

Sprinkler System Installation and Repairs

The best solution for a healthy lawn and garden area is to properly supply an adequate amount of water. In order to help you maintain this need, we assist in getting the ball rolling by recommending and installing a state-of-the-art sprinkler system.

PandaTip: It’s great to lay out terms for your customers. By listing the services you offer, and tagging it with a description, your customers will knowledgeably follow along. You can also turn this into a pricing table, and add on another column to make your rates crystal clear.

We also offer checking, repairing, and the maintenance of the following:

Sprinkler HeadCheck for proper usage/operation
ControllerAdjust or check for seasonal setting, program sequencing, time, and valve
RC ValveCheck for any leaks, and proper usage/operation
Backflow/Pressure RegulatorCheck for proper usage/operation
Gate Valves/Quick CouplerCheck for any leaks, and proper usage/operation
Soil ProfileUsing a spoil probe, sample soil and adjust/suggest watering for desired moisture
MapShows locations or major components

Eco-friendly Irrigation System Installation and Repairs

garden2Season and weather are the two primary concerns when it comes to irrigation needs. Certain weather patterns, depending on area, have the potential to require annual attention.

By using automatic controllers to supply water for the appropriate weather requirements, watering shall be scheduled depending on the plant materials, and seasonal needs.

Note: In certain circumstances, there may be local watering restrictions.

Organic Gardens

zen gardenA true specialty of ours is creating eco-friendly organic and sustainable gardens. We are skilled with traditional home gardens featuring flowers, herbs, and shrubs. We also have experience with Japanese Zen, rock, and minimalist gardens.

We are also certified in solar-powered garden light instillation, and irrigation and sprinkler systems.

From building these gardens, we have the ability to understand the irrigation that it takes for natural water maintenance.

Outdoor Lighting Design

Lighting is an important to your outdoor environment, both for safety and ambiance.

We specialize in:

Prior to instillation, we will quote a per fixture, to better budget the project accordingly.


Lawn Planting, Mowing, and Maintenance

As a landscape company, of course we offer many different lawn services, including (but not limited to):

Lawn ServiceDescription of Service
Mowing, Trimming, EdgingFrequency of mowing depends on growing season, and dry/rainy periods

Edges will be kept trimmed to maintain a neat appearance.

FertilizeFertilized with commercial fertilizer
Insect ControlBy using Federal and State registered insect control products as needed, we can prevent or mitigate potential turf damage.
Weed ControlBy using proper fertilization, mowing and watering practices, we’ll promote the growth of weed resistant turf.

Tree and Shrub Planting, Maintenance and Removal

Perhaps a tree is making it difficult to safely pull out of your driveway…or maybe your lawn is in need of a tree or two?

Whatever your tree situation is we offer:


Using masonry materials, we’ll be able to complete the inanimate hardscape elements:

And Much More!

If your landscaping concern is unlisted, please don’t hesitate to ask!

3. Assessment

Following our initial conversation, [Sender.Company] will visit the property to better understand your needs, wants, and desires.

This crucial step will allow us to put together an accurate estimate, the scope of the building materials necessary to complete the job, and to visualize needed access for any potential machinery or materials needed.

4. About Us

[Sender.Company] has been in the landscaping business for three generations since [Foundation Year], by [Founder].

We’re a grass lovin’, tree-huggin’, outdoorsy bunch, and we are committed to your lawn, and creating a perfect reflection for your very own outdoor oasis!


5. General Terms & Conditions

PandaTip: Make sure you go over all of these General Terms, and include any/all important contractual factors or legalities that are necessary to get in writing for your business.

[Sender.Company]‘s Responsibilities


[Sender.Company] will furnish any materials, labor, equipment, or subcontractors as we deem necessary to properly maintain landscape needs. All employees will be qualified, competent and personable at all times. All employees are legal citizens, and authorized to work in the United States.

Building Materials

Unless otherwise specified, all building materials provided shall be new. [Sender.Company] shall have complete control of the work, and shall be solely responsible for the construction means, methods, techniques, sequences, and procedures.

As the contractor, we will comply with all laws, rules, regulations; as well as building and fire codes which relate to the work. This includes health and safety legislation and shall obtain any permits or licenses necessary for its performance as at the date hereof.

Permits, Licensing, and Safety Responsibilities

This agreement shall be governed by and construed in accordance with the laws required by State or local law, and will comply with any other license or permit requirements of the City, State and Federal Governments.

We also will comply with any municipal ordinances and all lawful orders of police and fire departments, and will not do anything on the premises in violation of any laws, ordinances, rules or orders.

Additionally, contractor will maintain a landscape contractor’s license.

In the event of any unlawful activities by [Client.Company] should occur on the premises, and the work is cancelled, there will be no refund of any kind.

[Sender.Company] will use all proper and appropriate machinery, materials, and techniques to protect property, clients, and workers from any danger and safety hazards.


[Sender.Company] agrees to provide comprehensive General Liability Insurance, Automotive Liability Insurance, and any other insurance required by law or owner/client.


In the event of any damage caused to the property by [Sender.Company] during the performance of work, we will take responsibility and repair said damages.

Additionally, it is understood that [Sender.Company] is not to be held liable for any damage of any kind, that is not caused by our own negligence by contractor or employees.


After the completion of the projects, we agree to remove all debris, and leave the premises in broom-clean condition.

Changes in Work
Any services rendered, that are in addition to or beyond the scope of work required by this initial agreement will be billed separately.


[Client.Company]‘s Responsibilities

Property Lines

Prior to the start of any work, the client will provide [Sender.Company] with information regarding the location of property lines, and all subsurface utility and service lines, including but not limited to: electrical, telephone, gas lines, and water/irrigation pipe-lines.

We may rely on the accuracy and completeness of all such information, and cannot be held liable for damages or costs resulting from any errors or omissions in that regard. Unless otherwise provided, [Sender.Company] will be responsible for obtaining any municipal building permits required.

Payments and Invoicing

All Payments will be due within 20 days after receiving them. If after seven business days after payment due-date, the invoice (or other agreed upon payment method) goes unpaid; contractor holds the right to cancel the agreement.

Access and Utilities

[Client.Company] will help to (within reason) create access to all parts of the job site.

Additionally, all utilities are to be provided by the owner/client.

Client agrees with, and has read the terms above:

Initials-block date-block




PandaTip: Want to make sure your clients are dotting the “i’s” and crossing the “t’s”? Have your prospect initial after certain, or extremely important sections to ensure that there isn’t any confusion.

Client agrees with, and has read the terms above:

Initials-block date-block



6. Pricing & Payments

PandaTip: Outline your payment plan, and be sure to include any specific information like late fees and any other important information you would like to include.

Initial estimates are always free!

We follow strict installation standards and only use quality materials for every project however big or small.

[Sender.Company] will submit monthly service invoices for the amount set fourth, depending on: materials, labor, and work required.

Please select your preferred method of payment:



Labor Estimates

PandaTip: Customize this table for the unique way you handle your estimates and be sure to include descriptions and pricing, and clarify how you can justify the total.

Work Description (Item, Unit Measure)Occurrences Per YearEstimated Labor and OccurrenceTotal Annual Service Cost
Mowing & Trimming all areas 1 $$
Edging Sidewalk26 $$
Irrigation System, Spring Start-Up1 $$
Irrigation System, Winterization1 $$

Total: $

Lawn mower on green lawn

7. Acceptance

Your signature below indicates acceptance of this Landscaping Proposal and entrance into a contractual agreement with [Sender.Company] beginning on the signature date below:

[Sender.FirstName] [Sender.LastName] of [Sender.Company][Client.FirstName] [Client.LastName] of [Client.Company]
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