With increasing demands for efficiency, compliance and sustainability, traditional contract-signing methods are becoming obsolete. That’s why electronic signature software is not just a convenience—it’s a necessity for businesses in the UK.

Electronic signature tools streamline the signing process, eliminating the need for printing, scanning or physically posting documents. This helps businesses reduce costs and improves document security.

Electronic signature platforms used by UK businesses must adhere to EU and UK regulations, such as eIDAS (Electronic Identification, Authentication, and Trust Services).

Choosing the right electronic signature software is critical because every business has unique needs. The right solution should align with your industry requirements, whether managing high-volume contracts in property, ensuring compliance in financial services, or enhancing collaboration for start-ups. Additionally, scalability and integration with existing tools like CRM or project management software are key factors to consider.

In this guide, we’ll explore some of the best electronic signature software options in the UK, so you can make an informed decision and find the best platform for your business.

What is electronic signature software?

Electronic signature software is a platform that enables individuals and businesses to sign documents electronically. An eSignature is a legally binding digital representation of a person’s signature recognised under laws such as the eIDAS regulation in the UK and EU.

eSignature tools eliminate the need for physical paperwork and make document signing faster, more efficient and environmentally friendly.

What is the best eSign Software?

The best eSignature software will be the one that offers the right features and functionality for your specific needs. We will compare six options so you can understand the pros and cons of each and find a viable solution.

The best options will have the following features:

  • Security and compliance: For legally binding signatures that comply with local and international regulations, such as eIDAS in the UK.
  • Audit trails: Track the signing process with timestamps, IP addresses and signer identity verification.
  • User authentication: Encryption to protect documents and role-based access ensure that only authorised users can access documents.
  • Workflow automation: Automated reminders to notify signers to complete documents.
  • Software integrations: The best eSignature software should integrate with the applications your team uses, like CRM platforms and productivity tools.
  • Mobile access: Apps for iOS and Android devices for secure, on-the-go signing.
  • Document tracking: See when documents have been viewed or signed.
  • Scalability: Plan options that cater to individuals, small teams and large enterprises.

Best electronic signature software UK

PandaDoc

We would be remiss not to recommend our platform when comparing the top eSignature software options in the UK.

PandaDoc features an intuitive, user-friendly interface to help your team sign documents anytime, anywhere. In addition to eSign capabilities, PandaDoc is an end-to-end document management solution and offers robust document generation features, collaboration and workflow automation tools, as well as configure price quote (CPQ) functionality to create fast, error-free sales quotes.

Features:

  • Approval workflows: Minimise mistakes and delays and create signing orders to get the signatures you need
  • Recipient verification via passcode and SMS
  • ESIGN, eIDAS, UETA, HIPAA and SOC 2 Type II compliant
  • Drag-and-drop editor for document creation and editing
  • Real-time collaboration and commenting
  • Pre-built templates and content library for fast document creation
  • In-depth analytics and tracking
  • Integration with various CRMs and business tools
  • Mobile app for on-the-go signing

Pricing:

PandaDoc offers three scalable pricing options depending on your needs.

  • Starter: Create and sign forms and agreements (£15.29 per seat per month)
  • Business: Sales proposals and integrated agreement workflows (£39.42 per seat per month)
  • Enterprise: End-to-end document workflows and advanced automations (contact for pricing info)

Best for:

Individuals or teams looking for an easy-to-use platform that can be up and running quickly. Sales teams and businesses seeking an all-in-one document creation and eSignature software.

DocuSign

DocuSign is a trusted, industry-leading eSignature platform for securely signing, sending and managing documents.

Features:

  • Advanced workflow automation
  • Extensive integration options
  • Mobile app for on-the-go signing
  • Compliant with ESIGN and the US-based UETA and HIPAA regulations

Pricing:

DocuSign offers four plan options for their eSignature software.

  • Personal: For individuals and sole traders (£8.05/month)
  • Standard: For small to medium teams (£20/user/month)
  • Business Pro: For automating and optimising agreements with advanced features (£30/user/month)
  • Enhanced Plans: Customised plans. No pricing is listed.

Best for:

Organisations looking for robust integrations and advanced workflow capabilities.

While DocuSign is scalable for small businesses and enterprises, it may have a higher price point than other options. Some users also mention that advanced features can be complex for smaller teams.

See how DocuSign compares with PandaDoc.

Acrobat Sign (formerly AdobeSign)

Acrobat Sign offers eSignature solutions integrated with the Adobe ecosystem. This makes it easy to send, sign and track documents securely from any device. The platform offers PDF tools, automated workflows and compliance with global standards.

Features:

  • Compliance with global eSignature standards
  • Seamless integration with Adobe Acrobat and other Adobe products
  • Native PDF editing capabilities
  • Automated workflows and tracking

Pricing:

  • Acrobat Standard for teams: (£12.64/user/month)
  • Acrobat Pro for teams: (£15.85/user/month)
  • Enterprise plans: (Custom pricing)

Best for:

Businesses already using Adobe products.

Acrobat Sign is a fantastic option for teams already using Adobe products. Still, it may be more expensive for smaller teams and have a steeper learning curve for users unfamiliar with Adobe products.

See how Acrobat Sign compares with PandaDoc.

HelloSign (Dropbox Sign)

HelloSign, now part of Dropbox, is a simple and intuitive eSignature platform that makes it easy to send, sign and manage documents securely.

Features:

  • Simple, intuitive signing process
  • Templates for frequently used documents
  • In-person signing capability
  • Audit trails for all documents
  • Strong integration with Dropbox and Google Workspace

Pricing:

  • Essentials: (£12.06/user/month)
  • Standard: (£20.10/user/month)
  • Premium: (Custom pricing)

Best for:

Small to medium-sized businesses seeking a straightforward eSignature solution.

Dropbox Sign is user-friendly with a minimal learning curve, but may offer fewer advanced features and integrations than some alternatives.

See how Dropbox Sign compares with PandaDoc.

Zoho

Zoho Sign is a secure, compliant eSignature solution and is particularly useful for businesses that already use Zoho applications.

Features:

  • Integration with Zoho suite and third-party applications
  • AES 256-bit encryption and multi-factor authentication
  • Customisable templates and workflows
  • Mobile app for iOS and Android
  • Comprehensive security and compliance features

Pricing:

  • Standard: (£7/user/month)
  • Professional: (£12/user/month)
  • Enterprise: (£18/user/month)

Best for:

Small to medium-sized businesses, especially existing Zoho users, but may have a steeper learning curve for those unfamiliar with Zoho products.

Conga

Conga Sign’s customisable eSignature software prioritises security and legal compliance, and is especially effective for organisations using Salesforce.

Features:

  • Compliance and security: ESIGN, eIDAS and UETA compliant
  • Custom branding: Offers white-labelling for consistent brand identity
  • Audit trails: Track document and signing activity
  • Salesforce integration: Users can send, track and manage documents directly within the CRM

Pricing:

Conga doesn’t provide specific pricing information on their website. You can contact their sales team for a quote.

Best for:

Organisations looking for a compliant eSignature platform that integrates with the Salesforce ecosystem.

Conga is user-friendly and is known to be more cost-effective than other options. However, it may not be the best choice for organisations that aren’t already using Salesforce tools.

See how Conga compares with PandaDoc.

Conclusion

Choosing the right eSignature software is essential for businesses in the UK to enhance efficiency and maintain compliance. Whether you’re a small business owner, a sales professional or part of a large enterprise, the options outlined in this guide cater to a variety of needs, industries and budgets. Investing in the best electronic signature solution for your company’s needs helps you simplify document workflows, save time, reduce costs and increase overall productivity.

PandaDoc is an all-in-one document management solution that combines eSignature, document creation, CPQ, workflow automation and so much more. Discover how PandaDoc can help your team work smarter. Contact us for a free, personalised demo.