Businesses large and small need to create quotes to break down the estimated costs of goods or services.

This is essential because it allows your potential customers to understand exactly what deliverables they should expect and what each item or task will cost.

While quotes often include standard language on project timelines, work processes, and payment terms, each industry has its own unique requirements and should be able to create personalized quotations.

You can use a pre-made quote template for your company to make it easier.

This is a great way to streamline your proposals, especially if you regularly provide work estimates to new clients.

In this article, we’ll show you some reusable quotation templates designed for different types of businesses that will save you time and increase your chances of closing the deal.

Website design quote template

It can sometimes be difficult to estimate a website’s cost, with the design price varying depending on the client’s needs.

There are many factors to consider besides the client’s requirements, including the size and complexity of the website.

If you are a web designer or a company providing web design or development services, use PandaDoc’s website quote template to save time.

Website quote template

This ready-to-use website design quote template will allow you to present information in a professional manner and make it easy for your clients to understand the services offered, rates, and costs.

Here is what you’ll find on this template:

  • Basic information such as company name, client name, date, service details, price, and signature.
  • The template allows you to list all the project details, such as content type, process, time scale, website functions, website portfolio, and more.
  • You can also customize the template to match your company’s brand.

Using this web design template will make you more efficient in creating your proposals, increase consistency and reduce errors when presenting to your clients.

Sales quote template

Use this free sales quote template to let your prospective client know how you can help them, as well as how much your services will cost.

Sales quote template

With this free sales quote template, you can quickly create quotes for potential clients, regardless of your business type.

  • Simply rewrite the form fields provided, including your terms and conditions, add calculation values to each option, and customize it to match your company’s brand.
  • Whether it is on a desktop, laptop, or mobile iOS or Android device, you can sign all PandaDoc quotes electronically and track the document’s status at any time.

With this online business quote template, you can spend less time estimating prices and more time on your business.

You can also use it to respond to your customers’ requests for quotes.

Service quote template

This service quote template is handy for providing a quote for what you and your team specialize in offering clients.

If you are a service provider and your activity consists of computer delivery, repair, or services, you can use this free quote template for your potential customers.

Service quote template

With the PandaDoc template, you can present a clear price for a specific job.

Here are our tips for creating your service quote:

  • If you are having trouble, start by accurately estimating the time and effort to be charged.
  • You can also indicate an hourly rate if the scope is not clear.
  • If it’s a fixed-price estimate, specify the components that make up your intended proposal, such as labor cost, material cost, insurance, etc.
  • Once you have the details, download the template and fill it out.

By saving time on writing your quotes, you can spend more time providing quality service to your customers.

Price quote template

Most of the time, a price quote is used for goods/items rather than services.

This type of quotation is frequently used by various industries, such as construction work, cleaning services, sales, or photography.

PandaDoc provides you with a detailed template that will appeal to the client and help define their expectations. Here are our tips to increase your chances of success:

  • To write an effective quote, state the goods the customer needs and detail the prices (unit price, total amount, taxes, etc.).
  • Indicate the delivery terms, including the date of arrival of the goods.
  • When applicable, include FOB (Free on Board) or Incoterms language, which indicate where the risk of loss is transferred from the buyer to the seller.

With PandaDoc, you no longer need to use productivity tools like Microsoft Word, Excel, or Google Docs to design your price quotes.

Photography quote template

Our photography quote template will help you estimate the total price more accurately than a price quote.

Photography quote template

The PandaDoc model allows you to indicate the price and conditions of a specific photography engagement, whether it is a studio session, an outdoor session, or work during an event.

Here are some tips to consider when preparing your quote:

  • Start by precisely estimating each part of the job (event work, pre-event work, retouching, etc.)
  • Then add various additional clauses (model releases, termination terms, time frame, compensation, etc.
  • As a photographer, there are likely some things you need to charge for, such as prints. Other costs are not always as obvious — for example, you may need to mark up the price of a session that requires special equipment.

Doing so lets you properly establish the project’s upfront cost and win business proposals.

Freelance quote template

Thanks to Pandadoc’s freelance quote template, each freelancer can give a detailed description of a project and its expected price, highlight their skills and showcase them in a professional quote.

Freelance quote template

If you’re not sure what to include, here are our tips for finalizing a good quote:

  • When writing a freelance quote, include a detailed breakdown of the project activities and your price for each of them (hourly rate, unit rate, total cost, etc.).
  • In addition to your contact information, also add your references and previous projects to highlight your successes with other clients.
  • When it comes to the timeline, be sure to accurately forecast how long you expect to work so you don’t commit to something you can’t guarantee.

PandaDoc helps you manage all your quotes

Whether you are a small business or a large corporation, creating proper business quotes is critical to the success of your company.

Its impact is the first impression your potential customer will have of you and your team and should not be taken lightly.

With PandaDoc, you can create a business quote using the many templates at your disposal on our website.

It will save you a lot of time and will allow your business to focus on other equally important tasks.


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