RFP management software
Create stunning proposals and close more deals with PandaDoc RFP software
Improve RFP response times with prebuilt templates, reusable content blocks, approval workflows, and tracking tools that help teams monitor document engagement.
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Join the 68,000+ teams that create faster, smarter proposals with PandaDoc
"PandaDoc will allow us to work quickly through our high volume of incoming leads. And, with a 100% remote workforce, the ability to create, edit, and manage documents virtually will allow us to maintain business continuity throughout our operations."
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- more documents sent per month
- 25%
- faster to get a signature compared to Docusign
- 46x
- reduction in time spent creating documents
- 95%
What is RFP software?
Request for Proposal (RFP) software helps sales businesses optimize their proposal process by creating, managing, and automating RFPs from a centralized platform.
RFP software from PandaDoc includes customizable templates to reduce the time it takes to create a contract or proposal. It also offers user-friendly editing software so you can edit, collaborate on, update, and e-sign contracts from a single platform.
Why teams use PandaDoc for RFP response
Build proposals in minutes with reusable, customizable templates
Choose from hundreds of professionally designed templates within the PandaDoc library and modify them to suit your brand, style, and industry.
Send, sign, and seal every deal from a single platform
Keep every proposal and contract in one place. Use the PandaDoc editor to create, edit, and e-sign documents without the need for third-party tools.
Pre-load high-converting responses into the content library
Recycle valuable content, legal disclaimers, and answers to frequently asked RFP questions from your content library for even faster document generation.
Know exactly when proposals are opened, viewed, and actioned
Worried your proposals are being missed or overlooked? Use built-in analytics to learn when prospective clients review your document.
How to generate winning RFPs with PandaDoc
Start fast with reusable templates and pre-approved responses
Save time by reusing fully customizable templates and boilerplate language when crafting RFP responses. Using this approach, companies can eliminate repetitive formatting and reduce errors by standardizing content across their entire team.
Edit proposals quickly with intuitive, drag-and-drop tools
PandaDoc’s easy-to-use editor helps create professional, brand-compliant documents and prepare them for e-signing. Add sections, pricing tables, and legal language without the need for IT support or a professional designer.
Collaborate with your team and stakeholders
Keep everyone aligned with shared access, in-document comments, and custom-built approval workflows. With PandaDoc, you can collaborate with internal departments and external stakeholders while keeping all feedback and revisions in one place.
Know when your RFP responses are opened, read, and reviewed
Every PandaDoc document includes an audit trail, document tracking, and built-in notifications. That way, you’ll be instantly notified when documents are opened and recipients interact with every page of a proposal or contract.
Close with confidence using secure e-sign
PandaDoc ensures that every document is signed by the right user, in the right order, and at the right time. After the deal is complete, all recipients will receive a final, signed copy along with a unique, digital signature certificate.
Build RFP automation into your tech stack with PandaDoc API
Generate, send, and sign thousands of documents automatically using fast, flexible API tools that scale with your document output.
- Automate document creation at scale.
- Trigger sending and e-signing via API calls.
- Customize templates with variables and dynamic data.
- Integrate seamlessly with your CRM and other tools.
Build documents that push deals forward
Send polished proposals in a snap
Build custom proposals in minutes with reusable templates, rich media, pricing tables, and more. By pre-loading snippets into your content library, you can tailor templates to meet RFP requirements and get documents out the door in record time.
Generate consistently accurate quotes and estimates
Stop creating invoices and quotes from scratch. Create line items for goods and services within your product catalog, then add those to your pricing table. Accurate totals are automatically calculated based on line item cost and quantity.
Simplify contract creation and
e-signing
Generate NDAs, MSAs, SOW documentation, and other documents required to finalize every transaction. Use built-in deal rooms and signature capture to negotiate terms and close deals in a shared, virtual environment.
See what success looks like with PandaDoc
Learn how companies use PandaDoc to reduce friction, improve collaboration, and shorten their RFP process with documents that create real results.
Everything you need to master RFP response
Frequently asked questions
What is RFP software?
Request for Proposal (RFP) software helps sales teams and companies automate the proposal and contract creation process. It provides customizable templates to reduce the amount of time it takes to create a contract or proposal, as well as offering user-friendly editing software so you can edit, collaborate on, update, and e-sign contracts from anywhere.
Why should I use an RFP builder?
Using an RFP builder can greatly reduce the time it takes to create stunning, professionally designed proposals that help close more deals. PandaDoc RFP software comes with over 750 ready-to-go, customizable templates you can choose from to create on-brand proposals instantly. With templates you control, it’s easy to create accurate, on-brand documents again and again.
Where can I find a free RFP template?
To get started, you can find a free, customizable RFP template here. With PandaDoc, you can customize, update, save, and share that template with your entire team. RFP templates from PandaDoc make it easy to collaborate on documents, send documents to clients, and capture e-signatures to improve your time-to-close.
How can I ensure our proposals best represent our brand?
One of the best things about PandaDoc RFP software is that you can create customized templates designed specifically for your brand. Easy-to-use, drag-and-drop technology ensures that anyone can design a template to represent your brand, including color schemes and imagery showcasing your brand’s personality. Once you have a template built, every member of your organization can use that template when crafting future proposals so you can maintain a consistent brand identity across all of your documents.
Can I track RFPs once they’ve been sent?
Yes, with PandaDoc RFP management software, you can see when your proposals have been received, opened, and reviewed. You’ll also receive analytics as to how long recipients spend with each document, which can help you make future decisions about which documents are working and which need to be adjusted. You can even use these analytics to perform A/B testing on proposal templates to see which ones perform better.
Accelerate your RFP response with PandaDoc
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