How to create a sign-up sheet

Creating sign-up forms has long moved beyond just pen and paper — tools like Microsoft Word and Google Docs have been around for a long while.

However, if you’re aiming for a truly modern sign-up process, you can also use customizable online forms as a simple way to create and share your sign-up sheet.

What should be included in a sign-up sheet?

Imagine organizing an event for nonprofits, planning a charity fundraiser, or hosting seminars.

Months in advance, you launch an online portal for attendees to provide them with sign up and registration forms.

This portal necessitates a sign-up sheet to enable participants to provide the needed contact information for organizers.

Some of the main items you should consider including in a sheet are:

  • Name
  • Email address
  • Phone number
  • Address
  • Age
  • Emergency contact information

Pro tip:

Seek out sign-up forms that allow for maximum customization to make sure you get all the necessary details during event planning.

How do I create a sign-up sheet using Microsoft Word?

Creating a sheet in Microsoft Word is a straightforward process, even for beginners. Here are the steps to guide you:

1. Launch Microsoft Word on your Windows PC or Mac.

2. Navigate to the menu above your blank document and insert a new table with the required number of rows or columns.

create a sign-up sheet using Microsoft Word

3. In the top row of your table, label the information you want participants to provide, such as name, email, or phone number.

creating sign up sheet with MS Word

4. Use the table settings to modify the layout by adjusting cell sizes or adding extra columns to get more information.

Ms Word sign up sheet table settings to modify the layout

5. Personalize the design of your table using the “Table Design” menu. You can use the “Borders” tool to modify the outline’s thickness and color or highlight fields with different colors.

sign-up sheet design personalization

Your form is now finalized and ready for sharing.

How do I create a sign-up sheet using Google Docs?

Google Docs is a versatile tool available both on the web and on mobile.

It’s a convenient choice for creating sign-up sheets — just follow these steps:

1. On mobile, open the Google Docs app and sign in to your Google account.

2. On a desktop, navigate to Google Docs and sign in as well.

sign in to Google Docs

3. Create a new document or go to the template gallery, where you can find a variety of sign-up sheet templates.

4. If you prefer to create a sheet from scratch, click to insert a new table.

create a new table from scratch in Google doc

5. Edit the table or the template to customize it to fit your specific requirements. Make sure to include fields for a phone number, email, and all other essential details.

customize table for sign-up form in Google doc

6. When the document is ready for sharing, tap the checkmark to exit editing mode, then tap the icon to share. You can send it to specific people or share a link.

send sign-up form in google doc

In addition, you can consider using Google Forms to gather participant information and receive real-time notifications as people sign up.

How do I create a sign-up sheet with PandaDoc templates?

Online tools like PandaDoc provide on-the-go form templates to create a sign-up sheet for gathering information from your audience.

You can design and customize one in the following way:

1. Start a 14-days trial with PandaDoc to get access to all the features without any initial payment required.

sign up for trial in PandaDoc

2. Once signed in, head over to the PandaDoc Forms section.

3. Click on the “Create Form” button to start.

Create PandaDoc form

4. Add essential fields that participants will have to fill in, including phone number, email, and other relevant data.

PandaDoc form customization

5. Add more columns, like one for a visitor sign, to capture all the information you require.

customize PandaDoc table

6. Preview and tweak your sign-up sheet to spot any errors or areas of improvement and make the necessary modifications.

PandaDoc table design settings

7. Hit the “Publish” button to go live and share the form with your audience via email, social media, or a platform dedicated to your event.

publish sign-up form in PandaDoc

From blank page to perfect sign-up sheet with PandaDoc

Whether you need a volunteer sign-up sheet for a fundraising event or seeking to create a potluck sign-up sheet, you can ensure a smooth and efficient experience for your participants with PandaDoc.

You can use easy-to-navigate sign-up templates or create and customize a sheet from scratch on both desktop and mobile devices.

Sharing or publishing becomes a matter of a few clicks once your sheet is ready.

Experience the ease of PandaDoc Forms for yourself by starting to use sign-up forms today!